2007 Resident Coordinator Annual Report
1. BRIEF DESCRIPTION OF MAJOR POLITICAL EVENTS

The year started with the government abrogating the 2002 ceasefire. This effectively terminated the mandate of the international “Sri Lanka Monitoring Mission” that had been led by the Norwegian government, and accelerated the return to a full- scale conflict. With a defense budget of US$ 1.73 Billion, the government was able to commit 5 army divisions and 4 task forces to the North, and during 2008 was able to retake significant territory. In January 2009 the northern town of Kilinochchi - which had been held for ten years by the Tamil Tigers and used as their administrative headquarters, was taken. Ten of thousands of IDP’s were created by this situation, with estimates between 70,000 and 300,000.

On September 8, 2008 the UN and other international agencies withdrew foreign and non resident local staff from the LTTE controlled Vanni region due to the deteriorating security situation and advice from the Government. The UN moved to implement convoys of relief items, with 9 convoys transporting 5,905 mt of relief supplies.

In the East the government followed its military success with local and provincial elections for the Eastern Province. Sivanesathurai Chandrakanthan, a former LTTE member and current Tamil Makkal Viduthalai Pulikal (TMVP) leader, was elected as chief minister in coalition with a party drawing its main support from the Muslim community. Efforts for IDPs to return were largely successful though huge issues remain to be solved before the communities can have regular lives.

According to a range of sources human rights abuses continued both within and outside of the conflict area. Impunity continued to be an issue and there were no convictions of perpetrators of serious human rights violations in 2008. The Presidential Commission of Inquiry, formed in response to international pressure to investigate 16 incidents of grave human rights abuses, failed to make any significant progress. The International Independent Group of Eminent Persons, after regularly raising serious concerns, eventually withdrew from its observer role in the first quarter. Four Sri Lankan commissioners also resigned.

The year was also characterized by a deterioration in media freedom , with a number of journalists being arrested, beaten or killed and some media offices attacked. A number of well known journalists left the country. The President took over responsibility himself for the media ministry in late 2008. These events provided the setting for the work of the United Nations in Sri Lanka, and determined that the profile of our work and bulk of our activities were orientated to humanitarian assistance, to issues of human rights, and to the management of our external relations and media relations. In spite of this the development programme continued, as reflected in the remaining sections of this document.

------------------------------------------- Footnote 1.2008 saw continuing human rights violations. Bomb blasts in urban areas during 2008 resulted in over 70 civilian deaths and some 250 casualties, for which the LTTE was the prime suspect. T. Maheswaran, a Tamil Member of Parliament and vocal critic of the government, was killed on January 1, 2008, while attending religious services at a Hindu temple in an area with high security. Fear of killings and abductions in the northern Jaffna peninsula led to more than 300 people were in protective custody in the Jaffna prison. As many as 22 people were killed and 26 abducted in May 2008 before and after council elections in Eastern Province. In October a suicide bombing killed 27 people in the North Central town of Anuradhapura; one of those killed was a former general campaigning for the opposition. Footnote 2. Parliament was informed that 14 journalists have been killed, 27 assaulted, another 7 abducted and 13 arrested since January 1, 2006. On 21 November, 2008, a twelve-member group of masked men, forcibly entered the printing press of Sunday Leader, Morning Leader and Irudina Sinhala weekly and set it on fire. In January 2009 the senior editor of the Sunday leader was murdered in Colombo.

Summary on progress towards UNDAF outcomes


The first joint annual review of the UNDAF was held in January 2009. The review brought together key government counterparts and members of the UN Country Team for a half day meeting to look at progress against each of the four pillars of the UNDAF. The meeting was opened by the Secretary of Finance. The presentations highlighted three sets of results that reflect the diverse nature of the UN's support to Sri Lanka, namely, policy and legislative advice, capacity building and direct support to communities. Detailed financial data was shared that showed that despite a very different set of circumstances on the ground, the UN system programmed approximately, US$110m with an implementation rate approaching 83%. It should also be noted that implementation rates were hampered by delays in the approval of country programmes. In the case of UNFPA, final approval was not granted until the end of 2008.

The dramatic developments in the North and East during the course of 2008 had an obvious impact on work done under the Peace Pillar. The bulk of activities have focused on providing support to IDPs and returnees with a particular focus on the need to promote equity within and between ethnic groups and districts. In addition, the UN has been exploring working collectively on economic rehabilitation and livelihoods programmes that will be crucial to support early recovery efforts and to strengthen coordination structures. Though working with communities has been difficult, there are efforts to build confidence between communities.

Summary on progress in UN Reform


(i) Efforts to align with the national development processes A joint guideline was drafted by the HACT working group in close consultation with the Department of External Resources, clarifying UN Agency cash transfer modalities as well as improving the alignment of UN Agency project planning and financial reporting cycles with national cycles. The guidelines are to be released by the GoSL in 2009. In addition, discussions were initiated between donors and GoSL on the introduction of a common reporting system for aid harmonisation. (ii) Support to the national government in the preparation and/or implementation of comprehensive MDG-based national development strategies UN Agencies assisted in the creation of Working Groups that developed integrated MDG based guidelines for local planning. In order to better inform economic policies & programmes, UN Agencies supported a Department of Census and Statistics led National MDG survey & the preparation of the Second MDG Country report, currently available in draft form for broader national consultations in 2009.

(iii) Progress UNCTs are making collectively in support of the national partners’ endeavours towards capacity development and aid effectiveness

Ongoing partnerships with the GoSL to strengthen the aid architecture in Sri Lanka culminated with the development of dedicated systems to monitor ODA & Non-ODA flows, the adoption of RBM principles by key ministries & the development of a conceptual framework for national aid coordination.

(iv) Experiences of common programming, including Joint Programmes and HACT, as well as other highlights in coordination

As part of Sri Lanka’s commitment to UN Reform and greater harmonisation, 3 areas have been identified for joint programming under the UNDAF (2008-2012). These are gender-based violence, human rights, and poverty reduction in the plantation community.

From 1st October 2008, the UN Excom agencies commenced the implementation of the Harmonized Approach to Cash Transfer (HACT). Implementing Partner and UN Excom Agency staff received training in the new cash transfer modality.

The UN compound in Colombo is shared between UNDP, UNFPA, ILO, UNOCHA, UNDSS and UNHABITAT, UNIC, & UNV. Various premise-sharing arrangements are in place at the field level particularly in the districts of the North and East. Furthermore, a number of modalities have been developed for the sharing of common services with 5 new arrangements to be added by the end of the year. The Operations Management Team (OMT) is in place according to UN guidelines with TORs endorsed by the UNCT. It is currently chaired by the WFP with UNDP as permanent Vice Chair.

Key aspects of the proposed 2009 workplan


Five priorities are identified for 2009. These set out below with comments on the areas of emphasis: 1. UNDAF/Joint Programming: implementation of the second year of the UNDAF, and funding and implementation of the three joint programmes

2. Preparedness and relief: support to IDPs and victims of conflict in the north.

3. Joint UN communications strategy: media monitoring and response

4. Security: of staff and dependent

5. Strengthened coordination capacity: for humanitarian and development activities

Recommendations


The UN in Sri Lanka has a number of functioning coordination systems. These include, - UNCT: every 2 weeks - IASC: Monthly - Sectors (with Cluster roll out during 2008 and 2009) - Consultative Committee for Humanitarian Affairs. A monthly meeting with government. The CCHA has 5 sub committees which are co-chaired by UN agencies and government.

Coordination meetings are held in Colombo and at district level. At the district level the UN is represented by an Area Focal Point (usually the most senior representative).

These arrangements work well within the context of more than 10 resident agencies.




   2008 Results and Use of Funds

2008 Results and Use of Funds
Part One: Progress towards UNDAF outcomes (Results 2008)
Key Result Area Outcome Name Indicate Total Budget Per Outcome Provide an indicative budget delivery amount per outcome in 2008.    Comments
UNDAFOutcome 1Poverty : Economic growth and social services are pro-poor, equitable, inclusive and sustainable in fulfilment of the MDGs and MDG plus, and focus in partlcular on rural areas$253,020,000.00$90,070,375.00 
UNDAFOutcome 2Governance : Governance mechanisms and practices enable the realization of the principles of the MD and promote and protect human rights of all persons$31,651,949.00$10,827,640.00 
UNDAFOutcome 3Peace : The people of Sri Lanka live in an improved environment for a sustainable peace anchored in social justice and reconciliation as envisaged in the MD$10,953,200.00$23,111,357.00 
UNDAFOutcome 4Gender : Women are further empowered to contribute and benefit equitably and equally in political, economic and social life$11,451,000.00$813,614.00 
UNDAFOutcome 5   
PART 1 TOTAL $307,076,149.00 $124,822,986.00
Part Two: Coordination Results
Key Results Area Expected Outputs1 Performance Indicators2 Actual Outputs at Year End Funds required/spent at Year End Additional Support Needed from HQ or Regional Director's Team Target Date
SRC UNCCF Transition Un Agencies3 Other
Required Spent Required Spent Required Spent Required Spent Required Spent Q1 Q2 Q3 Q4
Result Area 1: Coordination for Results
UNCT Contribution to the National Development Plan/Poverty Reduction Strategy
UN support to formulation/implementation of relevant national strategies or plans e.g. JAS/NDP/PRSP a) MDG-based road map developed for the National Development Strategy

b) Government housing programme developed within the National Housing Policy Framework

c) Nutrition and food safety guidelines related to malnutrition in the plantation sector revised and adopted

d) Local governance and urban/rural linkages strengthened to support decentralization

a) Road map available

b) Housing programme agreed with key stakeholders

c) Number of guidelines related to malnutrition adopted in the estate sector ; Number of health staff trained

d) Programme in support of the Government's economic growth strategy to be piloted in Dambulla

a) Project document supporting the development of the Road Map for the implementation of the NPA has been prepared but is still pending signature by the Implementing Partner b)Draft of National Housing Policy has been submitted to Ministry of Housing c)Post-Tsunami and Post-Conflict Housing and Infrastructure data in the East collected and shared with the GA and other actors working on housing. d) Guidelines specific to the plantation sector were not developed. However a countrywide surveillance on health, nutrition and food security was completed. e)A series of capacity needs assessments of Local Authority and preparing City Profiles with MDG initiatives is being conducted in partnership with the University of Moratuwa. A training programme for local authorities in the Dambulla Growth Centre (DGC) has been conducted and a network of all local authorities has been established. Pilot initiatives on participatory planning and monitoring have begun with 6 local authorities. Based on the results, the Units will advise on the development of a national policy to mainstream best practices and roll-out the programme across the country. f) - An apex coordination mechanism - the Integrated Planning Working Group (IPWG) - has been established and has started developing integrated (DSDs and Pradeshiya Sabhas) MDG-based and integrated guidelines for local level planning for subsequent piloting in Uva Province - Under the leadership of the IPWG, MDG-based and integrated guidelines for local level planning are being developed - National survey conducted by Dept of Census and Statistics (DCS) in all districts, with the exception of the north and east, and data being compiled into a report. Pending government approval the report due for publication in 1st Quarter 2009. g) - Preliminary policy recommendations developed on improved pro-poor local level planning procedures (based on pilot districts) for the development of divisional and district MDG-based plans and advocacy done for their wider adoption. - National survey conducted by DCS in all districts with the exception of the N/E to collect data on 12 MDG indicators not covered by other national sources - Support to development of pro-poor economic plans at local level focusing on social protection issues (especially on migrant communities, women and disadvantaged youth) - A countrywide surveillance on health, nutrition and food security completed in conjunction with the government - Technical assistance provided to Department of Census and Statistics to build technical capacities to plan and conduct the census in 2011. - Training on MDG Needs Assessment Methodology and MDG Consistent Macroeconomic Modeling provided to 40 officials from the Ministry of Finance and Planning, the Ministry of Provincial Council and Local Government, the Central Bank and other line ministries.

$10,000.00

       
UN plan to support the implementation of the Millennium Declaration and/or the UNDG Action Plan on the Development Outcome of the World Summit (MDG Action Plan) * Pro-poor economic policies and programme options provided to inform MDG based planning and budgeting at both national and local level

National and local institutions strengthened to effectively delivre improved quality services for the achievement of the MDGs in selected UNDAF priority districts

Availability of district MDG-based plans

Number of secoral/thematic working groups established under the District Coordination Committees (DCCs) and Divisional Coordination Committees (DvCC) Number of M&E systems implemented at the district level

Capacity Assessment and formulation of Capacity Development Support Programme currently being undertaken through World Bank funded initiative. As such, interventions aimed at supporting DCS capacity development included training organised abroad for 6 statisticians from DCS on conducting qualitative research techniques among vulnerable sub populations. Similarly, 4 other statisticians were trained out of country on small area estimation techniques.

$150,000.00

       
UN support to capacity development strategies Capacity of national insitutions at central and local levels to collect and utilize socio-economic data strengthened

Availability of district MDG and other socio-economic data Availability of divisional MDG and other socio-economic data

- Preliminary policy recommendations developed on improved pro-poor local level planning procedures (based on pilot districts) for the development of divisional and district MDG-based plans and advocacy done for their wider adoption. - National survey conducted by DCS in all districts with the exception of the N/E to collect data on 12 MDG indicators not covered by other national sources - Support to development of pro-poor economic plans at local level focusing on social protection issues (especially on migrant communities, women and disadvantaged youth) - A countrywide surveillance on health, nutrition and food security completed in conjunction with the government - Technical assistance provided to Department of Census and Statistics to build technical capacities to plan and conduct the census in 2011. - Training on MDG Needs Assessment Methodology and MDG Consistent Macroeconomic Modeling provided to 40 officials from the Ministry of Finance and Planning, the Ministry of Provincial Council and Local Government, the Central Bank and other line ministries."

$300,000.00

       
UN assistance to national authorities for the preparation of the national report on the implementation of the Brussels Programme of Action of LDCs 4 *

Not applicable to Sri Lanka

       
Formulation/implementation of a transition plan or strategy 5

       
Other

       
Aid Coordination / Management / Paris Declaration
Planned efforts to making use of national systems in the areas such as programme/project reporting, PRS/sectoral monitoring and evaluation systems, annual PRS/sectoral performance reviews, national procurement systems, etc

       
UN support to aid coordination/management a) Increased cooperation and coordination between donor partners

b) Existing government aid and project management systems harmonized for effective use of development funds

ai) UN RC one of three rotating chairs of the DPF and RC co-chairs the Donor Peace support group

aii) Analysis to heads of missions with a focus on peace support ; sub groups on media/civil society / human rights and police and mine action

b) Single data entry system set up for all aid mechanisms; Centralization of all systems within one institution

a1) The DRA co-chaired the Donor Peace Support Group (DPSG). aii) Analysis was provided to HOA through an annual reporting meeting b)-A study to identify complementarities among existing systems for enhancing coordination was conducted. Based on the findings from the study and recommendation for creating a harmonized Business Process for the MPI, new software is to be developed in 2009 - As a part of the harmonization study, analysis was done with regard to fund flows from ODA and Non-ODA. MPI now has dedicated systems to monitor ODA and Non-ODA fund flows by the Electronic Project Monitoring System (ePMS) and the Electronic Development Information System (eDIMS)

$45,450.00

       
Other

       
UNDAF/Common Programming
Efforts to align UN programme cycle with national development cycle * Agency (specifically ExCom Agency) programming cycles harmonized within the National Development Strategy (the National Development Strategy applicable from 2006-2016, while the UNDAF is applicable from 2008-2012)

Joint workplans developed by Agencies in coordination with lead line ministries

CPAPs finalized by Ex Com Agencies

       
Preparation of CCA/UNDAF

       
Implementation of UNDAF M&E Framework * a) Baseline data for Access to Justice and Gender Based Violence commissioned

b) Agencies report against output indicators on a half yearly basis

a) surveys completed

b) indicators, baselines established and monitored

a) Access to Justice Baseline survey is underway and field research is expected to complete in May 2009. 4,000 households are being surveyed in 22 districts, and qualitative information is being collected through follow up focus group discussions in 23 districts. b) Agencies reported annually

$248,000.00

       
UNDAF Annual Review/ UNDAF Evaluation UNDAF Annual Review conducted with the involvement of Government and other stakeholders

joint endorsement of annual review results

UNDAF Joint Annual Review held on Jan 24 '09. Please refer attached report and results matrices

$10,000.00 $3,100.00

       
Other Conflict analysis and conflict sensitive approach to development interventions mainstreamed in all UNDAF programmes and implementation strategies

Conflict analysis and peace and conflict impact assessment (PCIA) tools integrated in socio-economic needs assessment and baseline studies as well as M & E frameworks

The DRA with support from the RC has established an inter-agency conflict sensitive working group. The CSWG has been oriented to the basis of conflict sensitivity. A desk review of current conflict sensitive programming practice is underway. Findings from the exercise will inform a training plan and conflict sensitive programming guide to be developed in 2009.

       
Joint Programmes6
Preparation/ implementation of new Joint Programmes * Methodologies in place for implementation of selected Joint Programmes and for identification of new Joint Programmes

agreements in place for implementation of selected Joint Programmes; New Joint Programmes identified, based on 'gap analys

3 Joint Programs identified and plans been finalized - Prevention and response to GBV - Poverty reduction in the plantation community - Promotion and protection of human rights and humanitarian law in Sri Lanka.

$5,000.00

       
M&E of Joint Programmes Joint Monitoring and Evaluation plan developed for Joint Programmes and baseline surveys comissioned

Number of joint surveys and evaluation(s) conducted

Initial discussions held with government about analysis of secondary data and gender disaggregated data disseminated in all publications.

$5,000.00

       
Other

       
HACT
Plan for the roll-out/implementation 7 of HACT in the country * Operationalization of HACT in Sri Lanka

Number of UN staff, Government and partners trained on implementation of HACT

Number of Micro Assessments conducted; FACE being used by Partners

65 participants attended the training in May 2008

Process commenced in late 2008 with first 5 micro assessments concluded and draft reports submitted by first week of Feb 09

$22,500.00

       
Strengthening national systems/capacities through HACT Operationalization of HACT in Sri Lanka

Assurance framework in place

Evaluation/identification of lessons learned on implementation of HACT in Sri Lanka

Planned for 2009

       
Other

       
Gender Equality
UN support to incorporation of gender equality in national planning processes (such as National Development Strategies; PRSPs; SWAPs; Joint Assistance Strategies, etc.) a) Joint UN support towards the implementation of the Domestic Violence Act through Gender Thematic/Working Group

b) National coordination mechanism to ensure implementation and monitoring of security Council Resolution 1325 established

c) Campaign for Gender Equality in Security of Tenure supported

a) Number of trainings conducted

b) National coordination mechanism established -- Accurate national data on participation of women in peace process available

c) Number of districts practicing joint ownership title registration

- Series of consultations with implementing partners (NGOs Government and NCW) on UNSCR 1325 have been held - An assessment on impact of conflict on women’s participation in humanitarian and peace building efforts completed. - Post-Tsunami and Post-Conflict Housing and Infrastructure data in the East collected and shared with the GA and other actors working on housing.

$6,898.00 $5,000.00 $1,006.00

       
Capacity development for gender theme groups to support UNCT to respond to national priorities for gender equality The capacity of UN staff and partners strengthened to support a coordinated national response to incorporate gender into relevant national planning instruments

Training/dissemination of information to UN staff on sexual harassment/code of conduct; UNSCR 1325, gender mainstreaming

Number of training of private sector companies on implementation of the Code of Conduct on Sexual Harassment in the Workplace

- A GBV audit/review is being undertaken, the results of which will feed in to the UN’s work on GBV in Sri Lanka. - Support was provided for the launch of Sexual Harassment Policies within the private sector organizations.

$5,000.00

       
Other

       
HIV/AIDS
Establishment of Joint UN Team on AIDS and implementation of joint programme of support on AIDS * A 2008 joint programme of support developed by the UNJTA in support of the National Strategic Plan (NSP)

Number of joint activities implemented

- Support to the Country Coordinating Mechanism through the Government in developing a Round 8-9 Global Fund proposal on HIV. - Support to the Govt in developing a draft operational plan of the National Strategy on HIV and AIDS. - Joint HIV Risk Assessment of Conflict affected populations undertaken. - Translation of HIV terminology guide into Tamil and Sinhala as a basis for guiding all future translation activities on HIV. - Technical assistance and support to the Business Coalition on AIDS in Sri Lanka around formulating a programme of work and in developing a World AIDS Day campaign. - Training of key government staff in strategic planning and costing of national strategies.

$5,000.00 $99,000.00

       
UN support to the national response to AIDS through strengthening the Three Ones * National AIDS Committee reconstituted and technical committees re-activted.

Number of Technical Committees functioning and supporting implementation of the National Strategic Plan (NSP)

Functional Task Analysis of the National STI and AIDS Control Programme and the NAC undertaken with WB support

$10,000.00 $5,000.00

       
HIV/AIDS in the Workplace Implementation of the UN HIV & AIDS Learning Strategy

Access to condoms for all staff ensured along with relevant trainings

Baseline survey conducted; relevant agency specific and district focused trainings conducted

Condom dissemination system in place in all agencies Relevant trainings conducted at agency and district levels.

Baseline survey conducted. - 80 % of UN staff attending UN HIV awareness sessions - District level training not conducted yet.

$15,000.00 $5,000.00

       
Other

       
Human Rights
Application of Human Right Based Approach Strengthened capacity of UN staff and partners to support a national response to address issues related to human rights

Enforcement of law related to mental health legislation support

Number of trainings on HRBA for UN, HRC staff and civil society Number of awareness programmes on Mental Health Act among various groups/segments of the population

-HRBA training provided to project partners, project management, UNDP CO staff and the team undertaking the baseline survey.

$10,000.00 $10,000.00

       
Strengthening the capacity of UNCTs to support national human rights protection systems a) Strengthened national capacity to monitor and effectively respond to conflict related human rights violations

b) Strengthened national mechanisms to address human rights violations

a) Number of Workshops and Trainings conducted Government and civil society representatives on monitoring and reporting on human rights

bi) Number of Workshops/ Trainings on witness protection and evidence to HRC staff and civil society

bii)Input into and support for legislation and policies related to protection and promotion of human rights

New health policies on mental health, health promotion and NCDS developed

       
Other

       
Coordination of Humanitarian/Natural Disaster Operations
Coordination of humanitarian operations Coordinated planning process resulting in agreed strategic framework for humanitarian and early recovery work.

CHAP produced with strong sector plans, resuting in well funded appeal, supporting humanitarian and early recovery operations; IASC, UNCT, PCT, CCHA meeting minutes including action plans; Sector meeting minutes and response plans; Cluster Inventory and roll-out. Regular information sharing IA meetings (UNCT / IASC / PCT); Strong participation in the Government-led CCHA meetings, including sub-sectors. Regular sector level meetings at district and capital levels supports humanitarian and early recovery planning and response

- CHAP finalized

$139,417,031.00

       
Preparation of crisis prevention/natural disaster operations/plans a) National Disaster Management Plan Published

b) Capacities of partner agencies strengthened to implement effective communication strategies during desasters

c) National Disaster Management Coordinating Committee active and supporting the Disaster Management Centre

d) District and Community level prepardness and response capacity increased

a) Plan accepted by the stakeholders

b) Number of staff, including staff of partner agencies trained in effective emergency/disaster related communication

c) Number of Risk Reduction Projects Recommended

d) Number of communities organized, active and trained

- National Disaster Management Policy drafted and submitted for cabinet approval. - National Disaster Management Coordination Committee (NDMCC) formalized and strengthened through the expansion of membership to include 45 members Govt.

$3,000.00 $3,000.00

       
Contingency Plan initiatives District and Country-wide interagency contingency plans are reviewed on a quarterly basis and updated as required. IASC partners briefed on new IASC endorsed Contingency Planning (CP) process. New Guidelines applied for contignecy planning from the second quarter of 2008

Briefings on IASC CP Guidelines; Number of CP Reviews; Number of Updates to CP

- To extend the NDMCC approach and coordinate activities to the district level, a database on ""Who does What Where"" (WWW) was established - Three subcommittees were formed to develop policies and products in ""Education and Training"" ""Disaster Response"" and ""Disaster Mitigation"" • National and District level Emergency Operation Centres were made fully operational in all districts, with the exception of Northern Province districts, • Six District (Gampaha, Ratnapura, Kalutara, Hambantota, Colombo & Matara) and 23 Divisional Level Disaster Preparedness and Response Plans finalized. • 900 three wheeler drivers in Colombo district trained in First-Aid and 50 volunteers from Matale district trained in life saving skills.

       
Other

       
Security
Security Management Team Advise on safe implementation of projects and programmes and funds and compliance to security policy provided to the Designated Official (DO)

Security decisions implemented in an efficient and timely manner

Security decisions implemented efficiently

$898,843.00 $8,898,843.00

       
UNCT Security Plan Additional humanitarian need projects are implemented reaching the needy in the conflict areas by providing additional capacity for security management.

Security information provided to enhance proactive mitigation

The security management structures formalized Training programs conducted

Security information provided to UNCT at daily, weekly and fortnightly briefings.

The security management structures formalized.

$409,851.00 $409,851.00

       
Other The effective liaison ensured  between the UN security system and all role-players

Security information shared with UN, its interlocutors and security role players ; Training programs conducted

$296,891.00

       
Common Services and Premises
Planned initiatives to increase cost-effectiveness of UN operations, incl. common administrative services and common arrangements in support of programme delivery (including Joint Office initiative) Greater focus on developing common services intended to increase cost effectiveness and efficiency

a) Current Inter Agency Operations Group transformed into a fully functional Operations Management Group (OMT)

b) 4 new Services added to existing Common Services; namely a) Coordinated -Field Transport -Joint Procurement Services including -Recreational activities/facilities -Government Liaison

       
Planned initiatives on common premises

       
Other

       
Other (specify)
Other (specify)

       
Result Area 2: UN Advocacy and Resource Mobilization
Joint UNCT Advocacy and Communications
Development/implementation of the UNCT communications/advocacy strategy & plan A system-wide communication strategy in place, informed by a baseline survey of public attitudes towards the UN, with a focus on disseminating information to a wide audience located in all parts of the country

a) Survey of public attitudes towards the UN completed b)Regular Monitoring of Media conducted c)Local language material developed for distribution to partners d) Joint advocacy around UN Days initiated

- The UNCT website has been revamped and a soft launch held in October.

- A brochure giving ‘Fast Facts’ about the UN in Sri Lanka was produced, translated into local languages and expected to be shared with a wide audience

- A presentation was made by the UN RC and team on the UN’s work in Sri Lanka at a meeting called by the Ministry of Foreign Affairs, targeting the diplomatic and donor community.

- Media monitoring being undertaken with proactive efforts to address possible contentious issues. Working group meeting regularly.

$30,000.00 $3,155.00

       
Other

       
Joint UNCT Resource Mobilization Strategy
Development/implementation of RM strategy Resource Mobilization mechanisms for the UNDAF in place

Strategy agreed upon by the UNDAF Steering Committee

       
Other

       
Result Area 3: Non-Resident UN Agencies
Special measures to integrate non-resident UN agencies in UNCT processes
Supporting the Involvement of non-resident UN agencies in the national strategic planning processes/ UN programming Non-resident agencies participating in UNDAF implementation to the extent possible

Input by non-resident agencies into UNDAF implementation and review

       
Other

       
Result Area 4: Coordination Capacity of the UNCT
Strengthening UNCT Coordination Capacity
RCO Staffing Relevant staff in place and capacity built in order to enable the RC/HC office to function as a strategic resource to the UNCT

The positions of Senior Recovery Advisor, Peace and Development Advisor, National Coordination Officer, M&E Advisor, Gender Advisor, Communications Associate and Partnership Officer in place and fully funded

$69,000.00 $45,569.00 $150,000.00

       
Materials/Equipment Materials/ equipment in place to ensure continuation of the coordination role of the UN RC Office

Supplies, equipment in place and maintenance of equipment

Purchase of Digital Sender, External Hard Drive, Shredder, Pen Drives, Service Contracts, Supplies to maintain the work of the UN RC/HC Office

$6,000.00 $5,535.00

       
Training of UN staff The UNCT/RC Office staff equipped to implement UN Reform

Training programmes; Retreats;

DOCO Strategic Planning Training in New York PDA Workshop in Panama Early Recovery in Geneva Community of Practice (COP) Meeting in Istanbul Armed Violence & Development in Bangkok

$10,000.00 $14,050.00

       
Other

       

TOTAL $79,000.00 $66,517.00 $66,000.00 $12,796.00 $2,127,644.00 $148,847,725.00 $0.00 $0.00 $446,891.00 $0.00



   Joint Programmes


         *** no joint programmes reported ***






   Coordination Procedures and Practices

Coordination practices and procedures
CP Results Recommendations to DGO
The UNCT carried out a combined media monitoring exercise, to gauge the impact, course, character, and tempo of press mentions in the Sri Lankan national media. Previous media monitoring had been all-encompassing, and focused entirely on print media, which gave an incomplete picture of the nature of the issue. Previous media monitoring also suffered from a lack of analysis, a lack of editorial control, a lack of timeliness, excluded weekends and holidays, and suffered from poor and misleading translations.

Transaction costs:14500 Country offices must all be equipped to fully understand and respond to a prevailing media environment, and well-attuned media monitoring provides an analytical baseline.
Achievements:The CICRA Media Monitor provides a bell weather report punctually by 9am, 365 days a year, indicating the nature and extent of media mentions, and provides the UNCT with the ability to respond swiftly and efficiently. The monitor also provides a monthly analytical report, which enables the UNCT to build up a systematic understanding of media in Sri Lanka, and to contextualize individual mentions.
Lessons learned:Media monitoring has a cost, but is mitigated by cost-sharing. If it is to be effective it must be done fully, and with an analytical end. Media monitoring has important security implications in countries where hostile media contribute to negative security environments for UN and other humanitarian actors.



   2009 Workplan

2009 Workplan
KEY RESULTS AREA Expected Outputs Perf. Indicators Actual Outputs at Year End Funds required/spent at Year End Additional support needed from HQ or Regional Director's Team Target Date
SRC UNCCF UN Agencies Other
Req Spt Req Spt Req Spt Req Spt Q1 Q2 Q3 Q4
Coordination for Results (WORKPLAN09)
UNCT Contribution to the National Development Plan/Poverty Reduction Strategy/MD and MDGs plan UN support to formulation/implementation of relevant national strategies or plans e.g. JAS/NDP/PRSP National and local institutions strengthened to effectively deliver improved quality services for the achievement of the MDGs in selected UNDAF priority districts

# of sectoral/thematic working groups established under the DCC and DvCC

$0.00 $0.00 $0.00 $0.00

UN plan to support the implementation of the Millennium Declaration, including scaling up MDG initiatives * Pro-poor economic policies and programme options provided to inform MDG based planning and budgeting at both national and local level.

1.Availability of district MDG and other socio-economic data 2. Availability of divisional MDG and other socio-economic data 3. capacity gaps identified through capacity assessment of public offices implemented in 4 DS Divisons in the Uva province.

$0.00 $0.00 $0.00 $0.00

UN support to capacity development strategies Capacity of national institutions, at central and local levels, to collect and utilize socio-economic data strengthened.

1. # of districts with MDG based development plans available 2. # of sectoral/thematic studies conducted 3. # of Decentralised administration and local government officers trained to use of MDG and other disaggregated socio-economic data for planning purposes in Uva Province

$0.00 $0.00 $0.00 $0.00

UN assistance to national authorities for the preparation of the national report on the implementation of the Brussels Programme of Action of LDCs 4 * Not applicable to Sri Lanka

$0.00 $0.00 $0.00 $0.00

Formulation/implementation of a transition plan or strategy 5 Development of an Early Recovery Plan for the Eastern Province

Development of plan

$0.00 $0.00 $0.00 $0.00

Other

Aid Coordination / Management / Paris Declaration Planned efforts to making use of national systems in the areas such as programme/project reporting, PRS/sectoral monitoring and evaluation systems, annual PRS/sectoral performance reviews, national procurement systems, etc

UN support to aid coordination/management Existing government aid and project management systems harmonized for effective use of development funds

1. Key ODA and Non ODA funded development projects are linked to 14 national sectoral results frameworks and indicators 2. Strategy for the roll out of a common reporting system for GoSL & donors in prepared

$0.00 $0.00 $0.00 $0.00

Other

UNDAF/Common Programming Efforts to align UN programme cycle with national development cycle * Agency (specifically ExCom Agency) programming cycles aligned with the National Development Strategy (the National Development Strategy applicable from 2006-2016, while the UNDAF, is applicable from 2008-2012)

Joint workplans developed by Agencies in coordination with lead line ministries

$0.00 $0.00 $0.00 $0.00

Preparation of CCA/UNDAF

Implementation of UNDAF M&E framework * Government supported to collect and analyze MDG related indicators

1) # of key indicators idnetified for each UNDAF outcome 2) reestablish baselines and targets

$0.00 $0.00 $0.00 $0.00

UNDAF Annual Review/ UNDAF Evaluation UNDAF Annual Review conducted with the involvement of Government and other stakeholders

Joint endorsement of annual review results

$4,400.00 $0.00 $0.00 $0.00

Other

Progress towards UNDAF outcomes (drawing from your UNDAF Annual Review) Agencies report against output indicators on an annual basis

Indicators, baselines established and monitored

$0.00 $0.00 $0.00 $0.00

Joint Programmes6 Preparation/ implementation of new Joint Programmes * Methodologies in place for implementation of 3 Joint Programmes

Progress report of finalized joint program

$0.00 $0.00 $0.00 $0.00

M&E of Joint Programmes

Other

HACT Plan for the roll-out/implementation 7 of HACT in the country * Microassessments of selected Implementing Partners finalised and shared with all Agencies

40 microassessments of selected Implementing Partners finalised and shared

$0.00 $0.00 $0.00 $0.00

Strengthening national systems/capacities through HACT Recommendations fed into choice of cash transfer modality, quality assurance measures and capacity development activities with Implementing Partners

Percentage recommendations from microassessment incorporated into joint Agency/Implementing Partner planning documents and strategies

$0.00 $0.00 $0.00 $0.00

Other Internal database of HACT MicroAssessment results in place

Database in place [y/n]

$0.00 $0.00 $0.00 $0.00

Gender Equality UN support to incorporation of gender equality in national planning processes (such as National Development Strategies; PRSPs; SWAPs; Joint Assistance Strategies, etc.) 1) Strengthen institutional mechanisms and empower the community to protect the rights of women and girls. 2) Strengthen national capacity and institutional mechanisms for increased state accountability to fulfil and protect the rights of women and girls.

1) Number of initiatives supported to facilitate the implementation of the national programme of action for women. 2) National and sub-national mechanisms in place to monitor implementation of the Convention on the Elimination of All Forms of Discrimination against Women. 3) Number of NGOs and community-based organizations engaged in advancing gender goals

$0.00 $0.00 $0.00 $0.00

Capacity development for Gender theme groups to support UNCT to respond to national priorities for gender equality. Mainstream gender activities and better coordination of UNCT activities

Number of gender advisors appointed by UNCT

$4,400.00 $0.00 $0.00 $0.00

Other

HIV/AIDS Establishment of Joint UN Team on AIDS and implementation of joint programme of support on AIDS * 1) Progress on the 3 key component outcomes of the UN joint programme of support as follows; 2) Availability of strategic information; reducing stigma and discrimination; UN workplace programme

1) Annual workplan implementation rate 2) Percentage of resources mobilised over total resources required"

$0.00 $0.00 $0.00 $0.00

UN support to the national response to AIDS through strengthening the Three Ones * Harmonised UN support to the national response

Number of joint reviews undertaken

$0.00 $0.00 $0.00 $0.00

HIV/AIDS in the Workplace * Rapid HIV KAP staff assessment completed and results reported to UNCT

Rapid HIV KAP staff assessment undertaken

$0.00 $0.00 $0.00 $0.00

Other

Human Rights Application of Human Right Based Approach Successful completion of UNDAF projects with human rights components

- Support to HRC field offices - Support to UNFPA on SCR 1325 work - Police training

$0.00 $0.00 $0.00 $0.00

Strengthening the capacity of UNCTs to support national human rights protection systems 1. UNCT field offices incorporate the HR legal framework into their programmes (follow up training for UN CT)

2. Increased exchange between human rights NGOs/civil society and the UNCT in Colombo and in UN CT field offices

1. Number of trainings/ workshops conducted 2. Number of exchanges between HR defenders and UNCT, facilitated by the HR team

$0.00 $0.00 $0.00 $0.00

Other 1. UPR commitments are implemented 2 Outstanding treaty reports are submitted to respective treaty bodies and previous recommendations included in National Human Rights Action Plan 3 Increased engagement by the Special Procedures of the HRC through communications and country visits

1. Support provided to UPR commitments, specifically National Human Rights Action Plan

2. Support provided to Ministry of Foreign Affairs and Ministry of Disaster Management and Human Rights

3. Number of Reporting initiatives established among Human Rights Defenders focused on specific mandates

$0.00 $0.00 $0.00 $0.00

Common Services and Premises Planned initiatives to increase cost-effectiveness of UN operations, incl. common administrative services and common arrangements in support of programme delivery (including Joint Office initiative) Increase cost-effectiveness of UN operations in Sri Lanka through harmonization of policies and a common approach to policy implementation among UN agencies

1) 85% of UN Agencies actively participating at OMT 2) 5-10% cost-savings on Common Services initiatives as compared to 2008 3) 5-10% cost-savings on Common Services initiatives as compared to 2008

$0.00 $0.00 $0.00 $0.00

Planned initiatives on common premises 1. Annual surveys conducted and results shared among agencies

2. Coordinated field transport mechanism in place

3. Support provided to prepare Cost share budget for common services

1.1 Number of Survey conducted on needs of UN staff

2.1 Plan developed including scope of work, cost, infrastructure requirement and solutions

3.1 Cost Share budgets prepared

$0.00 $0.00 $0.00 $0.00

Other (specify)

Other (specify) Other (specify)

Coordination of Emergency Preparedness and Relief (WORKPLAN09)
Preparedness Coordination of emergency preparedness efforts of UNCT members and relevant humanitarian actors Coordinated planning process resulting in agreed strategic framework for humanitarian and early recovery work.

- CHAP produced. - No of Projects funded. - Funds raised.

$0.00 $0.00 $0.00 $0.00

Relief Coordination of humanitarian operations

Establishment of Humanitarian Country Team

Development of a response plan

Other (specify)

Advocy

Resource mobilization

UN Advocacy and Resource Mobilization (WORKPLAN09)
Joint UNCT Advocacy and Communications Development/implementation of the UNCT communications/advocacy strategy & plan 1. Monitoring of the Tamil/Singhalese media on behalf of the UN country team, with a focus on agency ""red flag"" issues and security 2. Manage and sustain relationships with local and international press in furtherance of RC/HC and UNCT policy, by press release, interviews, briefings, and policy advice papers to the RC/HC. 3. Develop communications networking strategy, and implement.

1. Daily monitoring reports X 365, monthly monitoring reports X 12 2. Articles as monitored in the Media Monitor, articles monitored in the bi-weekly international press monitor, and monthly 3. Networking Strategy developed

$16,500.00 $0.00 $0.00 $0.00

Other (specify)

Joint UNCT Resource Mobilization Strategy Development/implementation of RM strategy

Other (specify)

Security Management (WORKPLAN09)
Security Duty station specific security risk assessment (SRA) for all locations in the country where UN staff are present 1. Additional humanitarian need projects are implemented reaching the needy in the conflict areas by providing additional capacity for security management.

2. Strengthen security information analysis to proactively identify threats and corresponding risk to humanitarian actors.

1. Security risk assessment conducted and shared 2. Regular, structured and timely information utilising the existing DSS and UN Country security management system provided at both the national and district levels

$0.00 $0.00 $0.00 $0.00

Implementation of mitigating measures as identified in SRA

Other

Up to date security plan Ensuring compliance to security policy provided to the Designated Official (DO)

Improved security information mechanism

$0.00 $0.00 $0.00 $0.00

Security Management Team

Implementation of security training for staff Improves security awareness through enhanced training programs with increased capacity to include all UN agencies and its implementing partners in awareness training whenever possible.

No of trainings

$0.00 $0.00 $0.00 $0.00

Non-Resident UN Agencies (WORKPLAN09)
Special measures to integrate non-resident UN agencies in UNCT processes Supporting the Involvement of non-resident UN agencies in the national strategic planning processes/ UN programming Non-resident agencies participating in UNDAF implementation to the extent possible

Input by non-resident agencies into UNDAF implementation and review

$0.00 $0.00 $0.00 $0.00

Other (specify)

Coordination Capacity of the UNCT (WORKPLAN09)
Strengthening UNCT Coordination Capacity RCO Staffing Relevant staff in place and capacity built in order to enable the RC/HC office to function as a strategic resource to the UNCT

Positions reviewed and confirmed and fully funded.

$24,659.00 $33,130.00 $0.00 $0.00

Materials/Equipment Required materials and Equipment purchsed and maintained

Supplies; equipment; and maintenance

$20,000.00 $10,550.00 $0.00 $0.00

Training of UN staff The UNCT/RC Office staff equipped to implement UN Reform

Training programmes; Retreats;

$3,100.00 $14,830.00 $0.00 $0.00

Other (specify)


TOTAL $73,059.00 $58,510.00 $0.00 $0.00