2007 Resident Coordinator Annual Report
The geographic isolation and heavy reliance of Samoa, the Cook Islands, Niue and Tokelau on imported fuel and food makes them vulnerable to external price volatility impacting adversely on their small economies. General fuel and food price increases in 2008 particularly for certain imported food such as rice (the price tripled in 2008 in Samoa) and flour has strained the coping capacity of the poor and vulnerable.

Job losses and redundancies are on the increase due largely to the global financial crisis. The Yazaki Samoa, (the biggest private sector employer in Samoa exporting automotive wires to Ford and General Motors in Australia) instituted shorter working hours for all staff in early 2009. The Central Bank of Samoa indicators show inflation doubling to 10.4% in 2008. Negative socio-economic impacts are visible in Samoa such as; an increase in the number of children on the streets selling various goods; crime, including thefts and murders are making front page news with increased reports of violence against women and children. Other key events in Samoa in 2008 included public protests against the Government’s policy to introduce Right-Hand Drive Vehicles and a switch to driving to the left side of the road. There were also protests about the proposed introduction of the Torres system for land registration. A new political grouping was launched in December 2008.

Elections in Niue in 2008 saw a new Government and public sector leadership in place. New Zealand continued to assist Niue with its ongoing cash flow problems including providing fuel needed to host the 39th Pacific Islands Forum Leaders Meeting (PIFL) in August 2008. The PIFL meeting comprised 16 Pacific Island leaders including the Prime Ministers of New Zealand and Australia. Due to the close partnership between the UN and the Pacific, the UN Secretary General was invited for the first time to attend. The UNSG was represented by the ESCAP Executive Secretary and the UN Resident Coordinator based in Apia. Niue did an outstanding job considering the limited facilities and resources on island.

The lack of absorptive capacity in all four countries continues to impact on national development and UNDAF implementation delivery across national and local/village/atoll levels. Many communities do not have the capacity to prepare grant proposals and implementation reports, often resulting in funding delays. At the national level, there are insufficient human resources to support programme implementation especially with other development projects competing for time of very few public servants.

Summary on progress towards UNDAF outcomes


UNDAF Outcome Area: Equitable Economic Growth and Poverty Reduction. Some key achievements for this outcome area as reported by UN and the respective Government partner agencies (including at the December 2008 Samoa UNDAF Implementation Review) are as follows: · National MDG Planning and MDG Reports: National strategic planning capacity enhanced in the four PICs to integrate the MDGs into national development plans through the placement of a National Strategic Planner in the Cook Islands. The National Strategic Planners for Niue, Samoa and Tokelau are to be placed by the first quarter of 2009. The National Strategic Planner in the Cook Islands already made an impact by integrating MDG monitoring and evaluation frameworks into the Cook Islands National Development Plan. As part of South South cooperation, the Niue Government requested the services of the Cook Islands Planner to do similar MDG M&E mainstreaming into the Niue National Development Plan with its National Strategic Planner. · A “Polynesian MDG Planning and Budgeting Workshop” in the Cook Islands in May 2008 brought together more than 40 national and sectoral planners from the Cook Islands, Niue, Samoa, Tokelau, Tonga and Tuvalu to receive training on MDGs-based costing, budgeting and planning. The countries requested more in-country training in sector-based MDG planning and budgeting. The Samoa National Agriculture Census was completed and analysis will be completed in 2009.

UNDAF Outcome Area: Good Governance and Human Rights. Some key achievements are as follows: · Urban Governance Framework Programme approved and initial phase started. Development of the first Civil Society Index in the Pacific started in 2008, including for Samoa. · Human rights awareness and capacity enhanced amongst Government, civil society and communities through the Child Protection and Gender Based Violence awareness programmes with village councils and women’s committees. · Improved child protection services information available through a mapping exercise completed in 2008. Improved national policy, legislative and institutional infrastructure established for Convention of the Rights of the Child utilizing the CEDAW follow up process, the Community Justice Act, and Technical Working Group on CEDAW.

UNDAF Outcome Area: Equitable Social and Protection Services (including HIV/AIDS). Some key achievements for this outcome area in 2008) are as follows: · Health outcome and systems development and regulation; Joint Programme concept Notes/proposals were submitted for funding to donors on 1) Maternal and Child Health; and 2) Healthy Lifestyles and the Adolescent Reproductive Health Joint Programme was expanded in 2008; the Tobacco Control Act was introduced in Samoa to address the high prevalence of smoking in the Pacific including in Samoa, Cook Islands and Tokelau and to reduce smoking in public places in Samoa; a Health Human Resources Development Plan for Samoa finalized to address the chronic shortages of qualified health personnel in the health sector and Improved healthy behaviour and practices were emphasized through the “Prime Minister’s Challenge” in 140 villages. · Youth development: a Youth Advisory Panel was established in the Pacific and the Mid-Term Review of the TALAVOU Youth Programme was completed in 2008. Key recommendations included strengthening the capacity of the PIU, an increased focus on resources for employment creation, and extension of the programme beyond 2009. · HIV/AIDS: The AIDS Team continued to monitor PAF funding to stakeholders in the four countries to implement HIV/AIDS initiatives. Some key achievements in 2008 were: the HIV/AIDS Joint Programme continues to operate in the Pacific to build commitment to action on HIV at all levels; UN staff Learning on HIV/AIDS was undertaken; support was provided to the Pacific AIDS Commissions Meeting in Samoa; and there was an agreement on the placement of an UNAIDS Liaison Officer in Samoa progress HIV/AIDS programming in the four countries, as agreed by the UNAIDS Asia Pacific Regional Director during his visit to Samoa in 2008.

UNDAF Outcome Area: Sustainable Environmental Management. UN Pacific strategically positioned as a key player in the debate on climate change in the Pacific and globally through the work of UNDAF Outcome Group on Sustainable Environmental Management. Some key achievements in 2008 are as follows: · Inter Agency Climate Change Centre (IACCC) concept note shared by the Samoa-based Resident Coordinator (on behalf of the three UN Teams in the Pacific) with the Pacific Leaders at the 39th Pacific Islands Forum Meeting in August 2008. In his message to the Pacific Leaders, the UN Secretary-General announced the IACCC as the UN's contribution to address climate change issues and impacts in the Pacific. The Government of Samoa has pledged 18 acres of prime land and facilities in Apia for the IACCC. · A Documentary film “Climate Change in the Pacific: A Grim Reality” jointly produced by UN Pacific and the Government of Niue was distributed to each delegation by the PIFS at the 39th PIFL Meeting. The documentary highlights the critical climate change issues facing the Pacific where Pacific Leaders spoke of the disastrous effects climate change was already having on their countries and the grim decisions they face in the future. The President of Kiribati spoke of the inevitable relocation of their people due to climate change impacts, fearing for their survival as an ethnic group. The Premier of Niue spoke of the damage cyclone Heta had wrought in 2004 which caused damage worth US$15 million or equivalent to 200 years of Niue’s exports. The Prime Minister of Samoa noted that Samoa is no longer in a cyclone-free zone, as evidenced by two major cyclones in the 1990s and Cyclone Heta in 2004. The film was screened at the” PIFL Meeting Climate Change Showcase” and several regional and global environmental meetings. · UN Presentation at Pacific Climate Change Round Table: The Samoa Resident Coordinator a.i. (FAO Representative) presented the UN in the Pacific’s (on behalf of Samoa, Fiji, PNG UN Teams) Climate Change initiatives at the Pacific Regional Climate Change Round Table. Round Table participants requested further in-depth consultations on the UN’s planned climate change initiatives, particularly the IACCC. A scoping study is being conducted to consider various options for upscaling UN climate change support to the Pacific in collaboration with Governments, development partners and regional organizations.

In view of the critical importance of addressing climate change and related human development impacts in the Pacific, the Fiji and Samoa UNMCTs have agreed on climate change as a major focus area for the sub-regional UNDAF. Some other achievements of the UNMCT in sustainable environmental management attributed to either joint or individual UN agency collaboration with national and international partners are: · Improved information on climate change and sustainable land management in Samoa though the establishment of a Climate Early Warning System and completion of the second national report to UNFCCC. · Improved energy-related information through the completion of the national energy awareness programme, biofuel research, and wind monitoring data collection and assessment. · Enhanced environmental conservation capacity through the completion of Management Plans for marine bio-diversity conservation, Mulinuu Coastal Protection and mangrove conservation programme. · Increased alternative energy capacity through the completion of the Apolima Photovoltaic Project. · Food security increased in the Pacific and Regional Food Security Programme expanded into second phase. Man and the Biosphere Reserve and World Heritage Site in Samoa progressed. · Environmental conservation and sustainable livelihoods enhanced though the Small Grants Programme.

Coordination of Humanitarian and Natural Disaster Operations: The Fiji and Samoa UNMCTs through OCHA’s leadership established a “Pacific Humanitarian Team” (PHT) which includes key regional and national disaster response agencies, Governments, NGOs and development partners. The PHT is a significant milestone in the Pacific where natural disasters are causing increasing damage on communities from frequent and severe cyclones, floods and tidal waves over the past decade. The PHT with its “cluster lead approach” provides a practical platform for key disaster and humanitarian actors in the Pacific to respond collectively to disaster and humanitarian response needs in affected countries. The Samoa UNMCT through its Disaster Management Team (DMT) and the PHT continuously monitored the forest fires in Samoa in August 2008, and provided advice to the National Disaster Management Office (NDMO). The event was declared a national emergency by the Government’s Disaster Advisory Committee headed by the Prime Minister but eventually no international humanitarian assistance was required. The exercise provided a good opportunity for the DMT to test its United Nations Humanitarian Assistance and Coordination Plan (UNHACP), which was found adequate.

Security Management System: The Security Management Plan, including MOSS, MORSS and SOPs for the Samoa UNMCT were reviewed and approved by the Security Management Team (SMT) and endorsed by UNDSS New York.

UN Advocacy and Resource Mobilisation: The UNMCT collaborated with Government agencies, development partners, NGOs, sports bodies and private sector partners to promote and mobilize resources for the MDGs and the UNDAF in a number of ways in 2008: · In continuation of its “MDGs through Sports, ICT4D and Volunteerism Campaign”, the UN supported the 2008 Primary School Millennium Development Goals Song and Dance Competition (MDG Footykids Concert) at the “MDGs Scoreboard” in front of the main Government Building on Saturday 31 May 2008. 1,500 children aged 6 to 16 from 166 primary schools in Samoa competed. The concert was part of Samoa’s Independence Day celebrations, and attracted a crowd of about 2000, including the Prime Minister of Samoa, several Cabinet Ministers and the diplomatic corps. The Concert demonstrated how children, youth and teachers can promote awareness of the MDGs and national development goals on gender equality, good nutrition, anti-smoking, healthy lifestyles and environmental sustainability. · UN Day Fair in Samoa held on 26 October promoted “60 years of Human Rights” and MDGs to the public at the MDGs Scoreboard venue. Government, NGO and UN agencies participated with a significant public turnout. · To promote MDG 2 on primary education, funding and MDG advocacy support was provided to the Tuputup-A’e Education Trust for the Aleipata Run for Education (a ½ marathon, 10km and 3km run/walk) on Saturday 6 September at Lalomanu Beach, Samoa. The event attracted a large crowd of overseas and local runners ranging from young children to the elderly, including several members of the Cabinet and diplomatic corps. · International Volunteer Day celebrated on 5 December advocated for volunteerism and MDG 7 through a tree planting programme to promote awareness and action on the environment and climate change. The Prime Minister, diplomatic corps, volunteer and civil society organizations participated in the event · UN Pacific and Government of Niue joint production film “Climate Change in the Pacific: A Grim Reality” to highlight the critical climate change issues facing the Pacific was distributed widely at the PIFL Meeting in August 2008, at the Pacific Climate Change Film Festival in September 2008 in Fiji, at the Pacific Climate Change Round Table Meeting in Samoa in October 2008, and at the Poznan Climate Change Conference in December 2008. The film has become a key MDG 7 advocacy tool for action to adapt and minimize the risk of climate change in the Pacific. · A “One UN” 2009 Wall Planner is promoting the UN system, UNDAF and MDGs through strategically placed messages as well as contact details and logos of all 16 UN agencies based in Fiji and Samoa. The wall calendars have been distributed to Prime Ministers, Cabinet Ministers, development partners, NGOs, UN staff and other stakeholders and has an estimated distribution list of 3,500. · Pacific Media and Climate Change Training Workshop with 14 participating countries at the Pacific Round Table on Climate Change in October 2008.

Non Resident Agencies: The UNMCT increased its efforts in 2008 to engage Non Resident Agencies (NRAs) in UNDAF programming and operationalization. Over 22 Non Resident Agencies were invited by the Samoa-based Resident Coordinator to the August 2008 joint UN Fiji and Samoa Annual Alignment Meeting to facilitate joint reporting and planning. Over 10 NRAs acknowledged the invitations but sent regrets due to scheduling conflicts and funding constraints. Four NRAs who participated were UNIDO (Asia Pacific Office in Bangkok), UNV (Bonn), World Bank (Sydney) and the UN Office of Internal Oversight Services (New York). Since then, regular contacts have been maintained by the RC/RCO with UNIDO, UNV and the World Bank in the areas of youth employment, migrant workers’ employment and volunteerism in the Pacific. They were also invited to attend strategic UNMCT events such as the Samoa UNDAF Review Meeting with the Government of Samoa in December 2008. UNV has been intimately involved in UN programming on the ground mainly through its volunteerism initiatives and the UN/Government of Samoa Youth Programme (TALAVOU). In 2009, the UNMCT plans to maintain and strengthen partnerships with these NRAs and draw in other NRAs, particularly those that responded to the invitation to the UNMCTs’ Annual Alignment Meeting.

Coordination Capacity of the UN: 2008 was a challenging year with turnover of two of the three RCO staff. However, the capacity of the RCO was consolidated with the regularization of three posts for the RC office: the Resident Coordinator’s Advisor (post converted from ALD to NO-B); the UN Coordination Associate recruited in late July 2008 to support the UNMCT’s coordination and UNDAF work; and the UN Communications Associate recruited in mid August 2008 to support the UNMCT’s communications and advocacy work. The coordination of UNDAF implementation, joint programming, aid effectiveness and strategic planning continued to be supported by the RC Advisor. Several Joint UN Learning Days were facilitated by the RCO in collaboration with the UN Communications Group and agencies, including a Learning Day on the Food Crisis in the Pacific by FAO, and HIV/AIDS Learning with the HIV/AIDS Team.

Annual Fiji and Samoa Joint UNDAF Alignment Meeting in August successfully organized and hosted by RCO in collaboration with and participation of the Fiji and Samoa-based UN agencies and UNDCO. An experienced facilitator with RC experience was mobilized with UNDOCO funding to enable neutral facilitation at the Alignment Meeting. Four Non Resident Agencies – UNIDO, UNV, World Bank and the UN Office of Internal Oversight – attended the UNDAF Alignment Meeting.

Summary on progress in UN Reform


Alignment of UNDAF with National Development Processes, Plans and Strategies: The Samoa and Fiji UN Multi-Country Teams (UNMCTs) continued to work collegially in 2008 to implement the sub-regional Pacific UNDAF (2008-2012) for 14 countries across 15 UN agencies. In close partnership with the four governments, the UN agencies finalised their respective regional and country programmes. Despite human resource capacity constraints and communications infrastructure challenges, there was significant progress towards UN Reforms and development as follows: · Nationally led interactive UN programming discussions among Governments, UN agencies and development partners; · Strategic positioning of UN in the Pacific in the debate on climate change in the Pacific and globally; · Joint UN programme concepts transformed into joint programme proposals for: 1) Maternal and Child Health; 2) Healthy Living; and 3) The Inter Agency Climate Change Center (IACCC). Other joint programmes ideas in MDG planning and budgeting; youth development; and community centered sustainable development also progressed. · The UNDAF Implementation Plan for Samoa (2008-2012) developed by the Samoa Ministry of Finance and the Resident Coordinator’s Office to consolidate the 15 agency CPAPs/biennial work plans. The UNDAF Implementation Plan indicators for Samoa were aligned (70%) to the Strategy for the Development of Samoa (2008-2012) ; · The first UNDAF Review for Samoa in December 2008 was co-hosted by the Samoa Ministry of Finance and the Resident Coordinator with participation of UN agencies, Government and CSO partners. Joint Technical Reviews for the UNDAF outcome areas were co-chaired by lead Government Ministries and relevant Agencies demonstrating national ownership and leadership of the UNDAF. · Key elements of the UN and CROP (Council of Regional Organizations in the Pacific) Integrated Strategic Plan for Tokelau are being incorporated into the Tokelau National Development Plan (NDP).

Aid Coordination: Highlights of the UNMCT’s contribution to aid effectiveness in the Pacific are: · Harmonisation and Simplification: The UN received positive feedback from member states and development partners on the collaborative work between the two UNMCTs (Apia and Suva) reaffirming the UN system’s reputation for pursuing aid effectiveness in the Pacific. This included innovations in UNDAF implementation planning in Samoa, and recognition as a “UN Reform Self Starter”. UNDP, UNICEF and UNFPA jointly consulted on their CPAPs with the Government of Samoa with signature of all three CPAPs in May 2008 under a joint preamble. The UNDAF Implementation Plan for Samoa brought together the planned targets, indicators and resources of 15 UN agencies for Samoa within a five year work plan. This was lauded by Samoa as a UN best practice in harmonization and simplification in line with the Paris Declaration and the Pacific Principles of Aid Effectiveness. · “One UN” demonstrated to Pacific Leaders and Governments through: One UN delegation on behalf of the UN Secretary General to the 39th Pacific Islands Forum Meeting in Niue in August 2008 consisting of the ESCAP Executive Secretary and the Samoa-based Resident Coordinator representing the Fiji, Papua New Guinea and Samoa UN Teams; One UN Pacific Concept Note on a Pacific Inter-Agency Climate Change Centre (IACCC) shared with Pacific Leaders at their Pacific Leaders Forum Meeting in August 2008; One UN Pacific and Government of Niue joint production film “Climate Change in the Pacific: A Grim Reality” shown at the Pacific Leaders Forum Climate Change Showcase; FAO Regional Representative Food Security and Climate Change speech delivered by the Samoa-based Resident Coordinator at the Pacific Leaders Forum Climate Change Showcase; and One UN presentation on UN Pacific Climate Change Initiatives at the Pacific Climate Change Round Table in October 2008 by the Samoa-based Resident Coordinator a.i.

HACT roll out: Macro Assessments of the financial management systems in the Cook Islands and Samoa were completed in 2008. Macro Assessments of Niue and Tokelau are being completed in early 2009 with HACT training and roll out planned for 1st quarter of 2009. Capacity gaps identified in Samoa are being addressed through a Public Financial Sector Management Reform Programme with technical assistance from the ADB.

Common Services and Premises: Some initiatives in 2008 to increase the cost-effectiveness of UN operations in support of programme delivery and staff safety and security are: · UN Reception and UN Situation Rooms established with funding contributions from all relevant agencies. The UN Situation Room is fully operational with required facilities for emergency meetings and audio/web communications; A dedicated UN ID card issuing system was set up in 2008; · The first UNDP Standard Basic Assistance Agreement for UNDP (and covering UNFPA mutandis mutandis) signed in September 2008; and · Work on a new generator and water tank for the main UN premises in Matautu-Uta commenced in 2008.

Key aspects of the proposed 2009 workplan


The following key initiatives are planned for 2009:

1)Alignment of UNDAF with National Development Processes, Plans and Strategies: First MDG Report will be developed for Tokelau and MDG Reports for Cook Islands, Niue and Samoa will be updated as an input to the Secretary-General’s 2010 MDG Global Report to UNGA; Tokelau UNDAF Implementation Plan will be prepared based on the UN/CROP Integrated Strategic Plan for Tokelau and implementation commenced; UN inputs will be provided to Tokelau’s first National Development Plan. UNDAF Annual Reviews will be held for Tokelau and Samoa and UNDAF Implementation Plans aligned to National Development Plans; National strategic planning capacity will be continually enhanced in the four countries to integrate the MDGs into national development planning; an MDG Monitoring and Evaluation Framework developed for the Niue National Development Plan with support from the Cook Islands National Strategic Planner as part of South South cooperation. The UNMCT will support the development and updates of key national development planning documents in Samoa that includes: the Samoa National Population Policy, the Samoa National Environmental Management Strategy; the Demographic Health Survey; the Household and Expenditure Survey (HIES), the Samoa National Volunteerism Study, the Agriculture Census and the Domestic Violence Bill. Other key outputs will include: establishment of Joint Child Protection and Gender Based Violence Interagency Referral Systems, expansion of the Healthy lifestyles programme and launch of the Decent Work Programme.

Support to National HIV/AIDS efforts: UNAIDS Liaison Officer will be fielded in Samoa, UN learning on HIA/AIDS supported and HIV/AIDS awareness and programming implemented

Gender mainstreaming into National Planning, UNDAF Programming and MDG Reporting: Gender training will be conducted for UNDAF Outcome Groups and national partners. The Gender Score Card for the Samoa and Fiji UNMCTs will be finalized and Gender Focal Points appointed to support each of the four UNDAF Outcome Groups to mainstream gender international development planning, MDG reports and UN joint programming.

Common Services and Premises: The UNMCT will complete video conferencing facilities through RC Office funds. Common travel agencies, joint UN staff associations, common UN procurement, common UN holidays, common Learning Days and joint staff retreats and social events will be pursued. Common premises will be explored with the Government of Samoa.

Coordination of Humanitarian and Natural Disaster Operations: The UNMCT will consolidate its work on the Pacific Humanitarian Team through the lead cluster approach. A Contingency Planning Workshop will be held in Samoa in 2009. HACT roll out: HACT training of government counterparts will be completed for all four countries and HACT rolled out by Dec 2009.

2)UN Communications, Advocacy Strategy and Resource Mobilisation: Work of the UN, UNDAF Outcome Groups and joint programmes will be promoted through quarterly “One UN” Newsletter, establishment of UNDAF website, and joint celebration of selected UN days in 2009 in particular UN Day and ILO 90 years celebration; “MDGs through Sports, ICT4D and Volunteerism Campaign” will be continued though events at the MDG Scoreboard such as MDG Footykids Concert, UN Day Fair and International Volunteer Day; and “One UN” 2010 Diary and other MDG promotional materials will be produced for MDG and UNDAF promotion.

3)Security Management: The UNMCT will update the Security Management Plan; repeat security awareness training for UN staff; strengthen links with the Samoa Police Ministry and provide regular incident reports and ensure UN agencies are MOSS compliant.

4)Non Resident Agencies: NRAs will be actively involved in UNDAF programming work through participation of NRA staff and experts in the four UNDAF outcome areas; dissemination of quarterly UNMCT e-newsletter; website links, information folders and teleconferencing for key meetings. The UNMCT and the RC will visit NRA offices whenever feasible.

5)Coordination Capacity of the UN: Staffing capacity of RCO will be enhanced to provide policy advice, coordination and management support to the UNMCT and UNDAF implementation and communications including: High levels of e-consultations and video conferencing maintained within membership, including with NRAs; Three face-to-face UNMCT meetings in 2009 including an UNDAF Alignment Meeting in Fiji and UNDAF Reviews for Samoa and Tokelau; Joint programming and disaster response missions to Cook Islands, Niue, Samoa and Tokelau; and Joint UNMCT Learning Days with dedicated days for gender mainstreaming and HIV/AIDS

Recommendations


The increased UNDOCO allocation in 2008 was invaluable for the RC/RCO and UNMCT to achieve the results outlined in this report, and similar support is requested for 2009 keeping in view the following: · Innovative work of the UNMCT recognized though its designation as a “UN Reform Self Starter”. · Complexity of the sub-regional UNDAF covering 14 countries and the work of 15 UN agencies. · A number of UNDAF Implementation Plans for each country as per national ownership expectations. · Bifurcated location of the UNMCT in two countries – Fiji and Samoa. · Difficulty in managing a multi-country office with high transaction costs such as the high expense of joint and individual agency country visits, the need for expensive video and tele-conferencing facilities. · The lack of substantive capacity in the Pacific is a constraint to MDG mainstreaming, MDG reporting and the achievement of development results and impact.

In addition to the above constraints and challenges, the corporate requirements of individual agencies and of DOCO have resulted in the following conditions not conducive to UN harmonization and simplification: 1)The heavy burden of programming processes on UNMCTs is compounded by a plethora of individual agency planning and reporting requirements. Taking the case of just one agency’s planning and monitoring tools – UNDP has the requirement for (Multi)Country Programme Documents, Country Programme Action Plans, Annual Work Plans, Management Work Plans, Development Work Plans, Audit Plan, Evaluation Plan, Results Oriented Annual Report, (Multi) Country Office Scan, Balanced Scorecard, Financial Dashboard, Learning Plans, and many other additional tools. These are added to the UN’s planning tools such as UN Common Country Assessments, UNDAF, UNDAF Implementation Plans/CPAPs, programme documents, RC Annual Report, Results Tables and other tools, as well as the almost weekly requests for information or completion of surveys from various UN Secretariat entities. There is limited time left for UN agencies individually and the UNMCT collectively for substantive programming or strategic thinking. There is a particularly enormous burden on low capacity MCOs and Governments/partners spread over the Pacific Ocean. 2)Limited understanding for or accommodation of the specific requirements of MCOs in UN Agency and UNDOCO tools and documents; and 3)The paradox of increasing regional consolidation as a way to improve efficiencies and economies of scale in a MCO setting versus greater devolution of programme responsibilities to the national level.

Some recommendations to address the above are: · Application of common UN “Delivering as One” approaches vis-à-vis single agency approaches · The ideal would be for each UN agency as well as the UN to collectively develop just one combined programme & management planning tool/document, which can be converted into a combined programme & management reporting tool/document as activities are implemented. We are sure this is conceptually and technologically possible. · A “clearing house mechanism” to screen all requests to UN agency offices and to the UNMCT/RCO would also be a welcome move.




   2008 Results and Use of Funds

2008 Results and Use of Funds
Part One: Progress towards UNDAF outcomes (Results 2008)
Key Result Area Outcome Name Indicate Total Budget Per Outcome Provide an indicative budget delivery amount per outcome in 2008.    Comments
UNDAFOutcome 1Equitable Economic Growth and Poverty Reduction$23,200,000.00$0.00 
UNDAFOutcome 2Good Governance and Human Rights$13,400,000.00$0.00 
UNDAFOutcome 3Equitable Social and Protection Services$51,400,000.00$0.00 
UNDAFOutcome 4Sustainable Environmental Management$7,700,000.00$0.00 
UNDAFOutcome 5   
PART 1 TOTAL $95,700,000.00 $0.00
Part Two: Coordination Results
Key Results Area Expected Outputs1 Performance Indicators2 Actual Outputs at Year End Funds required/spent at Year End Additional Support Needed from HQ or Regional Director's Team Target Date
SRC UNCCF Transition Un Agencies3 Other
Required Spent Required Spent Required Spent Required Spent Required Spent Q1 Q2 Q3 Q4
Result Area 1: Coordination for Results
UNCT Contribution to the National Development Plan/Poverty Reduction Strategy
UN support to formulation/implementation of relevant national strategies or plans e.g. JAS/NDP/PRSP MDG based national development targets in Cook Islands, Tokelau and Samoa

Samoa National Report on the BPOA for LDCs completed

Tokelau MDG Report

National M&E Framework for Tokelau developed

Samoa National Report on the BPOA for LDCs submitted

Tokelau MDG Report drafted

1)MDG based national development targets in Cook Islands, Tokelau and Samoa a) National strategic planning capacity enhanced in the four PICs to integrate the MDGs into national development plans through the placement of a National Strategic Planner in the Cook Islands b) M&E framework for the CKI National Sustainable Development Plan developed· (UNDP,Poverty Trust Fund, Governments) c) Enhanced capcity of sectoral planners from Cook Islands, Niue, Samoa Tokelau and Tonga on MDG's based costing, budgeting and planning through a "Polynesian MDG Planning and Budgeting Workshop” in the Cook Islands in May 2008. (UNDP, Pacific Centre, UNICEF, UNFPA, Governments) c) Enhanced capacity of 1 National Planner from MOF Samoa and 1 RCU staff on UNDAF M&E through UNDAF M&E training in Fiji, July 2008

2)Samoa National Report on the BPOA for LDCs completed a) Samoa Government reported directly on the BPOA. (Government of Samoa)

3)Tokelau MDG Report a)Samoa and Tokelau community leaders and Government representatives trained in vilage level planning in Lano, Savaii (UNDP)

$2,500.00 $200,000.00

       
UN plan to support the implementation of the Millennium Declaration and/or the UNDG Action Plan on the Development Outcome of the World Summit (MDG Action Plan) *

       
UN support to capacity development strategies

       
UN assistance to national authorities for the preparation of the national report on the implementation of the Brussels Programme of Action of LDCs 4 *

       
Formulation/implementation of a transition plan or strategy 5

       
Other

Additional Results a) National Agriculture Census updated (FAO, GOS-MAF) b) Urban Governance Framework Programme approved and initial phase started. (UNDP, MNRE-PUMA) c) Development of first Civil Society Index in the Pacific started in 2008, including for Samoa (UNDP ,UNDP Pacific Centre, SUNGO) d) Tobacco Control Act adopted and enforced in Samoa (WHO, MOH) e) Health Human Resources Development Plan for Samoa finalized to address the chronic shortages of qualified health personnel in the health sector (WHO, MOH) f) National Population Survey conducted for Samoa (UNFPA, SBS)iv) Private Sector Support Facility (PSSF) and Integrated Trade Framework established (UNCTAD,IMF,UNDP, NZAID, EU, Government of Samoa-Ministry of Finance)

$4,451.00

       
Aid Coordination / Management / Paris Declaration
Planned efforts to making use of national systems in the areas such as programme/project reporting, PRS/sectoral monitoring and evaluation systems, annual PRS/sectoral performance reviews, national procurement systems, etc Environment Hub progressed Aid effectiveness programme developed for Cook Islands

Regular meetings of the Environment Hub Cook Islands Aid Effectiveness programme approved

1)Environment Hub progressed a) Environment Hub replaced with IACCC

2)Aid effectiveness programme developed for Cook Islands a)i)Draft Cook Islands Aid Coordination programme available(UNDP)

$500.00

       
UN support to aid coordination/management

       
Other

1) Addittional results on Aid Coordination a)One UN delegation attended the 39th Pacific Islands Forum Meeting in Niue in August 2008 at the UN Secretary-General’s request. b) Inter Agency Climate Change Centre (IACCC) concept note developed and shared with key partners and stakeholders at PIF (RC, UN Teams in Fiji, PNG, Samoa, UNDAF Outcome Group 4 on Environment) c) Increased regional awareness on IACCC through UN Pacific presentation on ongoing and planned climate change initiatives of the UN System at the Pacific Climate Change Round Table in October 2008. (UN Fiji and Samoa, UNDAF Outcome Group 4 on Environment)

$3,695.48

       
UNDAF/Common Programming
Efforts to align UN programme cycle with national development cycle *

       
Preparation of CCA/UNDAF UNDAF Implementation Plans for Cook Islands, Niue, Samoa and Tokelau

UNDAF Implementation Meeting

UNDAF Implementation Plans completed and approved by Governments and UNMCT

UNDAF Implementation meeting completed

1)UNDAF Implementation Plans for Cook Islands, Niue, Samoa and Tokelau a) UNDAF Joint programming recommendations developed by UNDAF Implementation advisor and implementaed by Outcome Group on Environment (UNICEF, UNFPA, UNDP, OG4 and RCU) b) Samoa UNDAF Implementation Plan drafted and endorsed by Government and UN agencies in Dec 2008. (Samoa UNMCT, RCU, Government of Samoa) ii) First Draft of Tokelau UNDAF Implementation Plan under development (RCU, Government of Tokelau)

2)UNDAF Implementation Meeting completed a)Samoa UNDAF Implementation Plan reviewed through Samoa /UN Joint Technical Review and Annual Review in Dec 2008 hosted by the Government and RC and attended by Line Ministries, UN agencies and NGO partners in Samoa (Samoa UNMCT, UNDAF Outcome Groups and M&E Group, Government of Samoa, NGOs)

$13,000.00 $23,967.78 $15,000.00 $10,000.00

       
Implementation of UNDAF M&E Framework *

       
UNDAF Annual Review/ UNDAF Evaluation UNMCT annual UNDAF review retreat

UNMCT joint Annual UNDAF Review retreat completed and draft report prepared and submitted by Dec 2008

1)UNMCT annual UNDAF review retreat a) UNDAF work by the two UNMCT's in Fiji and Samoa aligned through annual 'UNDAF Alignment Meeting in Samoa in August 2008 facilitated by UNDOCO. 14 UN agencies, offices and 3 non resident agencies participated. Agreed Action Points on joint Samoa/Fiji Quarterly Meetings in 2009, one Communications and Partnerships Group (CPG) to jointly promote the UNDAF a way forward in the four UNDAF outcome areas. (Fiji and Samoa UNMCT's, Govenrment of Samoa, NGOs)

$3,500.00 $13,638.94

       
Other

1)Additional results on UNDAF Implementation a)Human rights awareness and capacity enhanced amongst Government, civil society and communities through the Child Protection and Gender Based Violence awareness programmes with village councils and women’s committees. (UNICEF, UNFPA, MWCSD) b)Youth Advisory Panel established in the Pacific (UNESCO and SPC) c) Improved healthy behaviour and practices in Samoa through the “Prime Minister’s Challenge” in 140 villages (WHO, MOH) d) The National Library brought online as an ICT4D resource (UNESCO, Nelson Library) e) Improved information on climate change and sustainable land management in Samoa through the establishment of a Climate Early Warning System and completion of the second national report to UNFCCC (UNDP, WMO, MNRE) f) Improved energy-related information in Samoa through the completion of the national energy awareness programme, biofuel research, and wind monitoring data collection and assessment. (FAO, UNDP, MNRE) g) Enhanced environmental conservation capacity in Samoa through the completion of Management Plans for marine bio-diversity conservation, Mulinuu Coastal Protection and mangrove conservation programme. (UNDP, MNRE) h) Increased alternative energy capacity through the completion of the Apolima Photovoltaic Project. (UNDP, EPC) i) Food security increased in the Pacific and Regional Food Security Programme expanded into second phase (FAO, Pacific Governments and communities) j) Man and the Biosphere Reserve and World Heritage Site in Samoa progressed. (UNESCO, Government of Samoa) k) Environmental conservation and sustainable livelihoods enhanced though the Small Grants Programme. (GEF/UNDP, FAO, SPC, NZAID, AUSAID, SUNGO, NUS, SAME, NCC,MNRE,MAF,MOF)

       
Joint Programmes6
Preparation/ implementation of new Joint Programmes * MDG planning, budgeting and Environmental Management Joint Programmes drafted

Draft Joint Programmes approved by the UNMCTs in Fiji and Samoa

1)MDG planning, budgeting and Environmental Management Joint Programmes drafted a) Concept Notes/proposals submitted for funding to Italy and Israel on 1) Maternal and Child Health; and 2) Healthy Lifestyles. (Fiji-based Resident Coordinator, Fiji & Samoa UN Teams and UNDAF Outcome Group on Equitable Social And Protection Services)

$2,000.00

       
M&E of Joint Programmes

       
Other

1)Additional results a) Adolescent Reproductive Health Joint Programme expanded. (UNICEF, UNFPA & SPC) b) Mid-Term Review of the TALAVOU Youth Programme completed in 2008 and key recommendations identified. (UN, MWCSD)

       
HACT
Plan for the roll-out/implementation 7 of HACT in the country * UNDP, UNICEF, UNFPA HACT roll out in Samoa

HACT discussed and implemented in Samoa

1)UNDP, UNICEF, UNFPA HACT roll out in Samoa a)Macro Assessments on the financial management systems in Samoa and Cook Islands completed & Micro Assesments currently in progress . (UNDP, UNFPA, UNICEF, Samoa and Cooks Islands Governments) b) HACT Roll out planned for March 2009 (UN, Government of Samoa)

$22,500.00

       
Strengthening national systems/capacities through HACT

       
Other

       
Gender Equality
UN support to incorporation of gender equality in national planning processes (such as National Development Strategies; PRSPs; SWAPs; Joint Assistance Strategies, etc.)

       
Capacity development for gender theme groups to support UNCT to respond to national priorities for gender equality

       
Other

       
HIV/AIDS
Establishment of Joint UN Team on AIDS and implementation of joint programme of support on AIDS * UN Joint Programme on HIV/AIDS revised and approved

PAF projects successfullly implemented

UN Joint Programme on HIV/AIDS approved

At least 3 PAF projects fully implemented

1)UN Joint Programme on HIV/AIDS revised and approved a) HIV/AIDS Joint Programme continues to operate in the Pacific to build commitment to action on HIV at all levels; changing behaviour in the short-, medium- and long-term; and providing care, treatment and support(AIDSTeam, MOH)

2)PAF projects successfullly implemented a) PAF funding to stakeholders in Cook Islands, Niue, Samoa and Tokelau to implement HIV/AIDS initiatives monitored by AIDS team (AIDS Team, Governments, Samoa-MOH, SAF, SUNGO, SFHA)

$75,000.00

       
UN support to the national response to AIDS through strengthening the Three Ones *

       
HIV/AIDS in the Workplace UN HIV/AIDS Learning Day

HIV/IADS Learning Day implemented with at least 60% of UN staff

1)UN HIV/AIDS Learning Day a)UN Learning Day on HIV and Condom Awareness for UN staff based in Samoa completed in October 2008 (AIDSTeam)

$1,000.00 $825.71

       
Other

1)Additional results a) UNAIDS Liaison Officer post confirmed for Samoa to support the AIDS Team and progress HIV/AIDS programming in the four countries endorsed and approved b)Pacific AIDS Commission 2nd Meeting hosted in Samoa ( Samoa UNMCT, SAF, UNAIDS, AIDS Team)

       
Human Rights
Application of Human Right Based Approach

       
Strengthening the capacity of UNCTs to support national human rights protection systems

       
Other

       
Coordination of Humanitarian/Natural Disaster Operations
Coordination of humanitarian operations Functional DMT working closely with National Disaster Management Offices

At least quartlery meetings and participation of government counterparts in DMT meetings

1)Functional DMT working closely with National Disaster Management Offices a) Pacific Humanitarian Team established with participation of all key regional and national disaster response agencies, including Governments, NGOs and development partners. (DMT, OCHA) b) UN Humanitarian Assistance Coordination Plan (UNHACP) tested during Aopo and Asau Fire Disaster in August 2008 (DMT/PHT ,NDMO).

$500.00

       
Preparation of crisis prevention/natural disaster operations/plans

       
Contingency Plan initiatives

       
Other

       
Security
Security Management Team Regular Security Incident Reports MOSS Implemented

Quarterly Security Incident Reports

Report of MOSS Implementation

1)Regular Security Incident Reports a) Security incidents report updated. Updated SIR on DSS website and compared statistics of incidents based on information received. (UNDSS)

2)MOSS Implemented a)MOSS Implemented through procurement of teleconferencing system for UN Situation Room and completion of other pending work for MOSS compliance. MOSS Compliance survey for UN agenices completed(SMT, UNDSS) b)Security of Samoa UN compound in Matautu enahnced through the hiring of joint UN security company; publication and dissemination of security guidelines handbook ; UN ID cards issued for all on site UN staff trained in security , first aid and Fire and Tsunami drills conducted (SMT, UNDSS, Police and Fire Department of the Government of Samoa)

       
UNCT Security Plan Revised Security Management Plan

Revised Security Management Plan

1)Revised Security Management Plan a)Security Management Plan, including MOSS, MORSS and SOPs for the Samoa UNMCT were reviewed and approved by the Security Management Team (SMT) and endorsed by UNDSS New York. (SMT, UNDSS)

$500.00

       
Other

       
Common Services and Premises
Planned initiatives to increase cost-effectiveness of UN operations, incl. common administrative services and common arrangements in support of programme delivery (including Joint Office initiative) Joint UNDP/UNESCO resource centre proposal

Joint UN Reception Area

Progress discussion with Government on proposed new UN premises

UNDP and UNESCO resources committed to the centre and centre facilities completed

At least one official meeting with Government on proposed new premises

Joint UN Reception Area completed and functional

1) Progress discussion with Government on proposed new UN premises a)16 acres of land offered by the Government of Samoa for UN common premises cum Inter Agency Climate Change Centre. (Govenrment of Samoa-MNRE)

2)Joint UN Reception Area a)Joint UN Reception Room established. b)One security company, ID Card system, generator and water tank in place. c)UN Situation Room fully operational with all the necessary facilities for emergency meetings and audio/web communications (OMT, UNDSS)

$2,000.00

       
Planned initiatives on common premises

       
Other

Additional Results a)UNDP Standard Basic Assistance Agreement signed with Government of Samoa covering UNFPA 'mutandis mutandis' ( UNDP and Government of Samoa)

       
Other (specify)
Other (specify)

       
Result Area 2: UN Advocacy and Resource Mobilization
Joint UNCT Advocacy and Communications
Development/implementation of the UNCT communications/advocacy strategy & plan UNDAF promotion and advocacy

website updates and electronic newsletter

MDG promotional materials

Increased UNDAF awareness among UN and selected govt counterparts

Fortnightly updates and increasing by 20% hits on the UN website

MDG advocacy video spots aired on TV

Quaterley Newsletter

1)UNDAF promotion and advocacy a)Enhanced awareness of the Samoa Government Ministries and NGOs of the UNDAF through the printing and distirbution of 'UNDAF for the Pacific Sub-Region 2008-2012" kits (UNMCT, CPG, UNESCO) b)Documentary film on Climate Change in the Pacific: "A Grm Reality" produced jointly by Govenrment of Niue and the UN Pacific, and screend at the Climate Change Showcase during the Pacific island Forum Leaders Meeting in Niue in August 2008. (RC,OG4, CPG. UNDP, Government of Niue)

2)Website updates and electronic newsletter a) Communications Associate's capacity enhanced through website training at CSL. b) UN News letter drafted in November 2008.

3)MDG promotional materials a) Public awareness on MDGs enahnced through the 2008 Primary School Millennium Development Goals Song and Dance Competition (MDG Footykids Concert) at the “MDGs Scoreboard” in front of the main Government Building on Saturday 31 May 2008. 1,500 children aged 6 to 16 from 166 primary schools in Samoa competed with more than 2000 people from the public in attendance. (CPG, RCU) b) Enhanced awareness of public especially in rural areas of the MDG's through the Aleipata run/marathon held in Lalomanu where information on MDG's was provided for both runners and spectators. (TALAVOU-MWCSD, UNDP, RCU,Tuputupuae Trust, Aleipata Community, Westpac, NZAID)

$10,000.00 $5,453.08

       
Other

       
Joint UNCT Resource Mobilization Strategy
Development/implementation of RM strategy UNDAF partnership and resources action plan

UNDAF partnership plan completed and resources mobilised

UN Days

1)UN Days a)“60 years of Human Rights” celebrated during UN Day through UN Day Fair with Governments, NGOs and private sector providing various food, entertainment and MDG information stalls. b) International Volunteer Day celebrated on 5 December with Prime Minister of Samoa, volunteer organizations, NGOs and diplomatic community.

$6,000.00 $5,089.10

       
Other

1)Additional Results a)UN communications and promotional materials for joint UN Reception Room provided. b) Pacific Media capacity developed theough 'Pacific Media and Climate Change Training Workshop' held during the Pacific Round Table on Climate Change in October 2008 (UNESCO, SPREP, PINA) c) A “One UN” 2009 Wall Planner is promoting the UN system, UNDAF and MDGs through strategically placed messages as well as contact details and logos of all 16 UN agencies based in Fiji and Samoa (CPG)

       
Result Area 3: Non-Resident UN Agencies
Special measures to integrate non-resident UN agencies in UNCT processes
Supporting the Involvement of non-resident UN agencies in the national strategic planning processes/ UN programming

1)NRAs involved in the finalisation of the UNDAF Implementation Plans a)Increased participation of NRAs in UNMCT and UNDAF issues. Three NRAs particpated in UNDAF Implementation Alignment Meeting in August 2008 ( UNIDO, UNV and WB). b)Regular contacts have been maintained by the RC/RCU with UNIDO, UNV and the World Bank in the areas of youth employment, migrant workers’ employment and volunteerism in the Pacific

       
Other

       
Result Area 4: Coordination Capacity of the UNCT
Strengthening UNCT Coordination Capacity
RCO Staffing Increase current staffing levels (four nationals and 1 International UNV)

RC Advisor, UN Coordination Associate, UN Communications Associate, MDG Sports Coordinator (IUNV)

1)Maintain current staffing levels (three nationals and 1 International UNV) a)Enhanced capacity of RCU through the recruitment of two new staff in August 2008 for the Communications and Coordination Associate posts.

$70,000.00 $54,479.57

       
Materials/Equipment Colour printer and graphics software installed for UNMCT/RCU communiction work

1 colour printer installed in RC Unit, software for communications

a)RCU productivity enhanced through the pruchase of two new laptops b)Camera lens purchased for RCU camera for better quality photos.

$4,200.00 $5,724.32

       
Training of UN staff Atlas, excell, joint programming, UNDAF training, online MDG learning

Individual professional development plan and RCunit learning plan completed

1)Training of UN staff a) RCU capacity enhanced through Unit retreat/workplanning and intriductory training

$3,000.00 $532.89

       
Other

a)Quarterly UNMCT meetings held

       

TOTAL $118,700.00 $117,857.87 $0.00 $0.00 $37,500.00 $210,000.00 $0.00 $0.00 $75,000.00 $0.00



   Joint Programmes


         *** no joint programmes reported ***






   Coordination Procedures and Practices


         *** no practices or procedures reported ***






   2009 Workplan

2009 Workplan
KEY RESULTS AREA Expected Outputs Perf. Indicators Actual Outputs at Year End Funds required/spent at Year End Additional support needed from HQ or Regional Director's Team Target Date
SRC UNCCF UN Agencies Other
Req Spt Req Spt Req Spt Req Spt Q1 Q2 Q3 Q4
Coordination for Results (WORKPLAN09)
UNCT Contribution to the National Development Plan/Poverty Reduction Strategy/MD and MDGs plan UN support to formulation/implementation of relevant national strategies or plans e.g. JAS/NDP/PRSP 1) Improved availability of national population and development information and policy directions in Samoa through update and approval of the Samoa National Population Policy (MOF, MOH, MWCSD, UNFPA, UNESCAP, UNDP)

2)Improved availability of national environmental development information and stategies in Samoa through the completion of the 2009-2012 Samoa National Environmental Management Strategy (MNRE, MOF, UNDP, UNEP, WMO, UNESCO, WHO)

3)Improved updated health development information available in Samoa through completion of the Samoa Demographic Health Survey (MOH, WHO, UNFPA)

4) Improved availability of national development planning information in Samoa through the completion of the Household Income and Expenditure Survey (MOF, UNFPA,UNDP)

5) Strengthened national capacity to integrate the MDGs into national development planning in the four countries through placement of national strategic planners in national planning offices in the Cook Islands, Niue, Samoa/Tokelau (MOF, OPM, NPD, UNDP)

1. Samoa National Population Policy approved, published and widely disseminated (to national planners, policy makers including in NGO community) by June 2010

2. Samoa National Environmental Management Strategy approved, published and disseminated (to national planners and policy makers) by Dec 2009

3.Demographic Health Survey Report completed and disseminated to national planners and policy makers by December 2009

4.Household Income and Expenditure Survey Report completed, published and disseminated to national planners and policy makers by December 2009

5.1. National strategic planners recruited for Samoa/Tokelau and Niue by 2nd quarter of 2009 5.2 Cook Islands Strategic Planner working with Niue Strategic Planner to support national MDG development planning

$0.00 $0.00 $0.00 $0.00

UN plan to support the implementation of the Millennium Declaration, including scaling up MDG initiatives * 1) National information on MDG achievement and progress in the Cook Islands, Niue, Samoa and Tokelau updated, available and shared with key stakeholders through updated National MDG Reports (MOF, OGT, NPD, OPM, UNMCT).

2) Improved monitoring and evaluation of national progress towards MDG achievement in Niue through the development and use of an MDG M&E Framework for Niue

1.1 Tokelau's first National MDG Report completed and submitted to UNSG's Office and 1.2 Participartory Rural Appraisals held in Tokelau atolls for MDG data collection 1.3 The Samoa, Niue and Cook Islands updated National MDG reports completed in time for input into Secretary-General’s 2010 MDG Global Report to UNGA and to inform national development planning in Cook Islands, Niue, Samoa and Tokelau; 1.4 MDG Advisor recruited

2.Niue National MDG M&E Framework completed by Dec 2009 and used for national development monintoring in Niue

$75,000.00 $0.00 $0.00 $0.00

UN support to capacity development strategies

UN assistance to national authorities for the preparation of the national report on the implementation of the Brussels Programme of Action of LDCs 4 *

Formulation/implementation of a transition plan or strategy 5

Other

$0.00 $0.00 $0.00 $0.00

Aid Coordination / Management / Paris Declaration Planned efforts to making use of national systems in the areas such as programme/project reporting, PRS/sectoral monitoring and evaluation systems, annual PRS/sectoral performance reviews, national procurement systems, etc

UN support to aid coordination/management

Other

UNDAF/Common Programming Efforts to align UN programme cycle with national development cycle * 1)UN/CROP Integrated Strategic Plan for Tokelau /NDAF Implementation Plan completed

2) UNDAF Annual Reviews held for Tokelau and Samoa and UNDAF Implementation Plans aligned to National Development Plans

3) Enhanced capacity of relevant national staff on UNDAF and its review processes

1.1Tokelau ISP/UNDAF Implementation Plan reviewed and used; 1.2 Tokelau NDP Advisor recruited to finalise the UN/CROP ISP/UNDAF Implementation Plan for Tokelau; 1.3 Finalized Tokelau ISP/UNDAF Implementation Plan

2.1 Tokelau UNDAF annual review held; 2.2 Samoa UNDAF implementation reviewed and monitored six monthly; 2.3 Samoa UNDAF IP initiatives/ indicators revised and inline with SDS M&E Matrix; 2.4 Tokelau UNDAF indicators aligned with UN/CROP ISP indicators.

3. Familiarisation and UNDAF M&E/RBM sessions completed for relevant Samoa and Tokelau government and NGO staff on UNDAF Implementation Plans and review and monitoring processes.

$72,500.00 $0.00 $0.00 $0.00

Preparation of CCA/UNDAF

Implementation of UNDAF M&E framework *

UNDAF Annual Review/ UNDAF Evaluation 1) Fiji and Samoa UNMCT Sub-Regional UNDAF work jointly reviewed and aligned at the Annual UNMCT's UNDAF Implementation Alignment Meeting

1. UNMCT Annual UNDAF Implementation Alignment Meeting convened with participation of at least 5 UN agenices/offices from Samoa and at least 4 Non resident agencies and RC Office

$9,000.00 $0.00 $0.00 $0.00

Other

Progress towards UNDAF outcomes (drawing from your UNDAF Annual Review) 1) Improved information made available on options for volunteerism in Samoa through finalisation and dissemination of the Samoa National Volunteerism Study (MWCSD, UNDP, UNV, TALAVOU-MWCSD)

2) Improved and updated information on national agriculture development in Samoa made available through completion of the Samoa Agriculture Census (MAF, FAO,SBS)

3) Enhanced awareness of the Samoa public and government ministries of E-government portal.

4) Effective implementation of the Vaitele Urban Governnance Programme through utilisation of the Sustainable Development Management Plan for Vaitele Urban Govenrance area (PUMA-MNRE, UNDP)

5) Improved legal protection of women and children from violence and abuse through drafting of the Domestic Violence Bill for Samoa (UNIFEM, UNICEF, UNFPA, MWCSD)

6) Improved integrated services for women and child protection through establishment of an interagency referral sustem for GBV and Joint Child Protection Interagency Referral Systems( MWCSD, UNFPA, UNICEF)

7) Improved policy framework for People with Disaabilities through drafting of National Policy and Plan of Action for People with Disabioities (MWCSD, UNOHCHR)

8) Increased awareness and knowledge of key youth stakeholders of national policy making processes including parliament procedures. (UNDP, MWCSD-TALAVOU)

9) Enhanced support to labour and empolyment priority issues in Samoa through the Decent Work Country Programme, the ongoing Labour Reform Project and establishment of the National Tripartite Labour Forum (MCIL, PSC, PSA, ILO)

10) Expanded Healthy Lifestyles programmes (Health SWAP, UNFPA, UNICEF, WHO)

11) Improved Maternal and Child Health services through continuation of the Maternal and Child Health programme (MOH/WHO/UNICEF)

12) Improved environmental learning and practice from sharing information/lessons learned from existing Marine Protected Areas and terrestiral areas programmes

13) Improved information availability on gender differentials of energy use and efficiency (MNRE, UNDP)

14) UN Clilmate Change Initiatives Scoping Study conducted for Inter-Agency Climate Change intiative (UNMCT,UNDP)

15) Improved adaptation of communities to climate change through approval and implementation of the Community Based Adaptation to Climate Change joint programme (MOH, MNRE, WHO, WMO, UNDP, UNESCO, FAO)

16) Integrated Trade Framework and Private Sector Support Facility (PSSF) strengthened

1. Samoa National Volunteerism Study completed by 2nd quarter and made available to key stakeholders of governments, NGOs and development partners

2. Samoa Agriculture Census Report completed by June 2009 and disseminated to national planners and policy makers

3. Samoa e-government portal and awareness/advocay programme launched

4. Completed and utilised Vaitele Urban Governance Sustainable Development Management Plan

5. Domestic Violence Bill drafted by December 2009

6. Inter-agency referral systems for Gender Based Violence and Child Protection proposed and considered by Government, development partners and relevant NGOs

7. Work on developing the National Policy and Plan of Action for People with Disabilities initiated in 2009

8. At least one National Youth Parliament session sucessfully completed and assessed in 2009

9.1 Decent Work Country Programme (2009-2012) developed and launched (MCIL, ILO); 9.2 Labour Reform Project completed and aligned to ILO Conventions; 9.3 National Tripartite Labour Forum formalised and functioning

10. Expanded Healthy Lifestyles programmes including Food Security, Tobacco/Alcohol control, NCD prevention/treatment and reprodutive health

11. Evidence of Improvements in Maternal and Child Health services (Evaluation Questionnaire?)

12. Best practice and lessons learned from Marine Protected Areas and terrestiral areas documented and disseminated to key stakeholders

13. Report on Gender Differentials of Energy Use and efficiency completed and disseminated to key stakeholders

14. UN Climate Change Scoping Study Report recommendations considered and discussed by the UN System in the Pacific and shared with Pacific Governments and development partners

15. Community Based Adaptation to Climate Change Joint Programme document signed and implementation initiated in 2009

16.1 Consultant recruited to assist in ITF implementation. 16.2 Atleast three appications approved and funds disbursed for Private Sector Support

$0.00 $0.00 $0.00 $0.00

Joint Programmes6 Preparation/ implementation of new Joint Programmes * 1) UN Joint programme initiatives progressed to programme document and implementation stage

1.1 Community Centered Sustainable Development Programme (CCSDP) progressed towards a joint programme through linkages to Food Secutiry and other programmes; 2.2 new joint programme formulated and programme document approved in 2009; 2.3 TALAVOU Programme activities progressed

$20,000.00 $0.00 $0.00 $0.00

M&E of Joint Programmes

Other 1) UN and Oceania Football Confederation MDGs through Sports, Volunteerism and ICT4D programme and campaign revived

1.1 OFC & UN Sports for MDGs 2009 workplan approved and first phase initiated 1.2 At least 1 UN/Government/OFC MDG promotional events at the MDG Scoreboard

$10,000.00 $0.00 $0.00 $0.00

HACT Plan for the roll-out/implementation 7 of HACT in the country * 1) HACT implementation in Samoa, the Cook Islands, Niue and Tokelau

1.1 HACT Introductory trainings for Cook Islands, Niue, Tokelau and Samoa completed; 1.2 Micro and Macro assessments completed for all; 1.3 HACT rolled out in Samoa

$0.00 $0.00 $0.00 $0.00

Strengthening national systems/capacities through HACT

Other

Gender Equality UN support to incorporation of gender equality in national planning processes (such as National Development Strategies; PRSPs; SWAPs; Joint Assistance Strategies, etc.) 1) Improved capacity of UNDAF Outcome Groups to mainstream gender concepts and activities into joint programmes and UNDAF progrmaming through a gender training in 2009 and appointment of Gender Focal points for each of the UNDAF Outcome Groups.

2) Gender mainstreaming capacity and peformance of the Samoa UNMCT assessed through the completion of the Gender Score card for the Samoa and Fiji UNMCT's

1.1 Trainer for Gender training recuited 1.2 Gender training workshops conducted for UNDAF Outcome Groups and selected national partners; 1.3 Gender Focal Points appointed for each UNDAF Outcome Group

2. Finalized Gender Score cards for Fiji and Samoa UNMCT's with clear recommendations for addressing capacity gaps

$5,000.00 $0.00 $0.00 $0.00

Capacity development for Gender theme groups to support UNCT to respond to national priorities for gender equality.

$0.00 $0.00 $0.00 $0.00

Other

HIV/AIDS Establishment of Joint UN Team on AIDS and implementation of joint programme of support on AIDS * 1)Improved capacity of the AIDS team through placement of a UNAIDS Liason Officer in Samoa

1. UNAIDS liason Officer fielded and working in Samoa by mid 2009.

$0.00 $0.00 $0.00 $0.00

UN support to the national response to AIDS through strengthening the Three Ones *

HIV/AIDS in the Workplace * 1) Improved HIV/AIDS learning of UN Staff through Annual HIV/AIDS learning organised by the AIDS team

1. HIV/AIDS learning day organised jointly by AIDS team, UNAIDS with 75% participation of UN staff in Samoa b) Learning day results reported to UNMCT

$1,500.00 $0.00 $0.00 $0.00

Other

Human Rights Application of Human Right Based Approach

Strengthening the capacity of UNCTs to support national human rights protection systems

Other

Common Services and Premises Planned initiatives to increase cost-effectiveness of UN operations, incl. common administrative services and common arrangements in support of programme delivery (including Joint Office initiative) 1) ONE UN practiced operationally through implementation of selected common services that promote efficiency and collaboration such as: common UN procurement, UN holidays, travel agencies, Joint Staff Association and joint UN learning Days, retreats and social events

1.1 Common travel agencies approved by the UNMCT; 1.2 Joint UN staff associations considered by UNMCT; 1.3 Work on common UN procurement initiated: 1.4 Common UN holidays proposed by OMT and considered by UNMCT; 1.5 Common UN Learning Days and joint staff retreats and social events instituted

$500.00 $0.00 $0.00 $0.00

Planned initiatives on common premises 1) Initiative on new UN premises explored with the Government of Samoa

1. At least one official meeting in 2009 with the Government of Samoa on new UN common premises

$0.00 $0.00 $0.00 $0.00

Other (specify) 1) Strengthened UN staff safety through importation of new Right Hand Drive official vehicles for the UN agencies and through implementation of staff driving programmes for UN staff

1.1 All UN vehicles convereted to Right Hand Drives by Dec 2009; 3.2 UN staff complete Driving Training for driving on the right side of the road by Dec 2009

$0.00 $0.00 $0.00 $0.00

31/07/2009
Other (specify) Other (specify)

Coordination of Emergency Preparedness and Relief (WORKPLAN09)
Preparedness Coordination of emergency preparedness efforts of UNCT members and relevant humanitarian actors 1) Enhanced capacity of Public Information/ communications Officers in emergency, disaster and humanitarian reporting

1. At least one Disaster and Emergency training undertaken in 2009 for Public Information/Communications Officers

$0.00 $0.00 $0.00 $0.00

Relief Coordination of humanitarian operations 1) Strengthened systems and processes in the Pacific to respond to national disasters and humanitarian crises through the Pacific Humanitarian Cluster Approach

1.1 PHT meets regularly to discuss prepardness measures; 2.2 Timely and relevant coordinated humanitarian action and reports completed and disseminated widely to key stakeholders following disasters; 2.3 Pacific Humanitarian Team Contingency Planning workshop conducted in Samoa in 2009 with active UNMCT participation

$2,000.00 $0.00 $0.00 $0.00

Establishment of Humanitarian Country Team

Development of a response plan

Other (specify)

Advocy

Resource mobilization

UN Advocacy and Resource Mobilization (WORKPLAN09)
Joint UNCT Advocacy and Communications Development/implementation of the UNCT communications/advocacy strategy & plan 1) The Samoa and Fiji UNMCTs joint communications and partnership policies and priorities agreed and articulated in the Communications and Partnership Strategy/workplan 2009-2012

1. UNMCT Samoa and Fiji medium term 2010 - strategy/workplan approved, promoted and implementation startedy by Dec 2009

$0.00 $0.00 $0.00 $0.00

Other (specify) 2) Increased awareness by Pacific Island Countries of the results of the work of the UN, UNDAF Outcome Groups, joint programmes, MDGs and UN Days

3) Maintained advocacy for the MDGs through continuation of key events of the Sports, Volunteerism and ICT4D Campaign started during the South Pacific Games 2007

2.1 Selected UN Days jointly celebrated and promoted; 2.2 "ONE UN" Website launched by December 2009; 2.2 ILO 90 years anniversary jointly celebrated by the Government of Samoa, CSO, NGO partners and the UN in Samoa 2.3 MDGs , UNDAF and UN advocacy material s/ activities produced and promoted/disseminated widely to the public and key stakeholders 2.4 MDG Contents Advisor recruited

3.1 MDGs promoted and publised through the 2nd Annual MDG Competition and other key events of the Sports, ICT4D and Volunteerism Campaign using the MDGs scoreboard

$40,000.00 $0.00 $0.00 $0.00

Joint UNCT Resource Mobilization Strategy Development/implementation of RM strategy

Other (specify)

Security Management (WORKPLAN09)
Security Duty station specific security risk assessment (SRA) for all locations in the country where UN staff are present

Implementation of mitigating measures as identified in SRA

Other 3) UN Agencies MOSS compliant

4) Strengthened communication with and support from the Police and host government to ensure improvement in support of Security requirements for the UN system

5) UNMCT and UNDSS headquaters regularly and immediately informed on incidents affecting UN staff

3. UN agenices followed up on implemetation of pending MOSS related work

4.1 Focal point from the four Govenrments on UN security issues identified 4.2 National law enforcement agencies take an active stance in ensuring protection of UN staff, eligible dependants and properties through timely and appropriate response and support to UN staff affected by security incidents; 4.3 At least 70% of incidences reported by UN staff to police and UNDSS satisfactorily addressed

5. Quarterly Security Incident Reports & Monthly update of SIR on DSS website submitted and shared with SMT for pending follow up.

$0.00 $0.00 $0.00 $0.00

Up to date security plan

Security Management Team 1) Improved ongoing security of UN staff in the Cook Islands, Niue, Samoa and Tokelau through the annual updating of the Security Management Plan and Security Risk Assessment

1.1 Security Management Plan updated as mandatory returns to HQ; 1.2 SMT/UNMCT informed and consulted on security related issues

$0.00 $0.00 $0.00 $0.00

Implementation of security training for staff 1. Increased awareness of UN staff in the Cook Islands, Niue, Samoa and Tokelau of UN security policies, practicies

1.1 At least 80% of UN staff in the Cook Islands, Niue, Samoa and Tokelau completed one UN Security training by Dec 2009; 2.2 At least 75% of UN staff in Cook Islands, Niue, Samoa and Tokelau completed Advanced Security Training by Dec 2009

$0.00 $0.00 $0.00 $0.00

Non-Resident UN Agencies (WORKPLAN09)
Special measures to integrate non-resident UN agencies in UNCT processes Supporting the Involvement of non-resident UN agencies in the national strategic planning processes/ UN programming 1) Increased involvement of Non Resident Agencies in UNCT programming meeting and included in communications/mailing list

1. At least 3 new NRAs included in UNDAF/ UNMCT related communications /issues

$0.00 $0.00 $0.00 $0.00

Other (specify) 1) Increased and substantive engagement of NRAs in UNDAF joint programming work

1. At least 2 new NRAs particpating in the work of the four UNDAF outcome areas especially in the proposed UN joint programmes;

$0.00 $0.00 $0.00 $0.00

Coordination Capacity of the UNCT (WORKPLAN09)
Strengthening UNCT Coordination Capacity RCO Staffing 1) Strengthened RC Office capacity to support UNMCT coordination and UNDAF programming work

1. Current staffing levels maintained

$65,000.00 $0.00 $0.00 $0.00

31/12/2009
Materials/Equipment 1) Improved quality and frequency of e-consultations, video conferencing within UNMCT membership, including with NRAs

2) Improved RC office equipment capacity for communications, publications

1.1 Video conferencing and support facilities procured and functioning; 2.2 b) At least75% of UNMCT video and telcon meetings with Fiji and Non Resident Agencies do not have technical problems (Fiji included)

2. IT equipment and communications software procured

$30,000.00 $0.00 $0.00 $0.00

31/05/2009
Training of UN staff 4) Maintained high profile of the UN in the Pacific through the participation of RC at a key Pacific Plan related meeting in 2009

5) Capacity of RCO staff enhanced to ensure effective policy advice, coordination,communications and management support to the UNMCT and UNDAF implementation and communications .

4. RC to participate in at least one key regional Pacific Plan related policy decision making meeting in 2009

5.1 Relevant training/secondment undertaken RCO staff in coordination (DOCO- Turin), Communications (UNIC) and Aid Effectiveness (DOCO- NY)

$18,000.00 $0.00 $0.00 $0.00

31/12/2009
Other (specify) 1) UNMCT Meetings and annual retreat convened

1. Quarterly UNMCT meetings and annual retreat convened

$6,500.00 $0.00 $0.00 $0.00


TOTAL $355,000.00 $0.00 $0.00 $0.00