2007 Resident Coordinator Annual Report
With great pleasure, I report to you the UN’s accomplishments in Papua New Guinea (PNG) in 2008. After a short summary of the major political events that have taken place, this report will describe in brief the signification actions undertaken to enhance our efforts to Deliver as One in PNG. We hope to highlight progress towards our UNDAF outcomes, and outline the key aspects of the 2009 Workplan together with a few recommendations for DGO consideration.

Major Political Events The Government completed its first full year in office and, as highlighted by the Deputy Prime Minister in his speech during the 63th session of the United Nations General Assembly, celebrated 33 years of unbroken constitutional democracy in September this year . Last year election re-installed the only woman in parliament, who has 108 male colleagues. Acknowledging the need for additional female representation, the Government has taken action to further the implementation in Section 101 and 102 in the constitution of Papua New Guinea and advertised in the papers to seek candidates for a competitive process to recruit and appoint three additional female members of parliament. The overall development context in 2008 was marked by increasing political stability as well as macro-economic stability.

Five successive budget surpluses have contributed to the Government’s increasingly strong position to curb negative trends such as those related to increased urbanization, maternal mortality ratios, increased crime rates including high rates of family violence, growing prevalence rates of HIV and AIDS and environmental degradation. The national budget for 2009 with the theme: “to promote sustained economic growth and to further empower and transform the rural economy”, reflects a spending focus on development of the rural sector in Papua New Guinea. The national budget foresees an economic growth of 6.2% in 2009 and decreasing inflation. The national budget includes a considerable larger Development Budget for 2009 namely Kina 2,595.2 million (1,059.3 USD ). Only 37.5% of the development budget is expected to be in the form of project grants from donors, with Australia providing 72.4% of this component of the development budget. In terms of economic impact, a major decision was made by the Government of Papua New Guinea in 2008 when announcing the launch of the largest gas project ever initiated on Papua New Guinean soil. The sheer size of the Liquefied Natural Gas project (LNG project) relative to the national economy it operates within unleashes huge potential for the economy to be transformed in the coming decades and warrants sensitive economic management.

The Autonomous Region of Bougainville has faced a difficult year. The elected President, Mr. Joseph Kabui, passed away in May 2008. Mr. Kabui was widely respected across different sections of the community in Bougainville, and also enjoyed excellent contacts with the National Government. His passing created some uncertainty in terms of the direction to be taken by the Autonomous Bougainville Government (ABG). By-elections are ongoing in December 2008 to elect a President for the next two years, until a new regular election is held in 2010. Debates around mining and minerals extraction have resurfaced in 2008, with the establishment of the Bougainville Resource Development Corporation (BRDC), a joint venture entity involving the ABG and a foreign investor. The United Nations continues to have a presence on the ground in Bougainville.

Summary on progress towards UNDAF outcomes


The first year of implementation of the UN Country Programme demonstrated clear progress towards achieving results and also generated key lessons learned on how ‘together’ we achieve more results. A joint UN Annual Progress Report (Jan 2008-Sept 2008 aligned with Government cycle) has been prepared to reflect on the progress made, the key achievements and challenges that were identified. Using a traffic light monitoring system, most intermediate outcomes were overally assessed as ‘on track’ (orange) while others required attention (red). In most cases, attention was needed in terms of articulating more clearly the focus of the programme. The UN indicated that they wanted to have the results more realistic, focused and use results-based management methodologies to steer annual work planning process. Most result chains were updated accordingly. The overall delivery rate of the programme was 61% in the first three quarters of the overall annual budget.

Summary on progress in UN Reform


After an extensive consultative planning process, the UN Country Programme (2008-2012) embarked on its first year of implementation in 2008. Five thematic pillars divided into 16 intermediate outcomes and 46 outputs were implemented through 24 joint inter-agency annual work plans. Implementing partners together with the UN inter-agency task teams ensured quarterly updates of the financial status and the progress made towards achieving results.

i. Highlights to align with national development processes

The UN Country Programme is aligned with the Medium Term Development Strategy (2005-2010). In addition, the annual reporting cycle is adjusted to align with the Government planning cycle covering the year from October to October. In terms of national development planning processes the Prime Minister’s Department established a National Planning Committee, which presented a new home grown National Strategic Plan (2010-2050) in September this year. The Department of National Planning and Monitoring meanwhile is in the process of drafting the Long-term Development Strategy (2010-2040), which is intended to guide the development of a series of Medium Term Development Strategies (MTDS), each guiding five years. The UN anticipates and prepares for the mid-term review of the UN Country Programme to coincide with the review of the Medium Term Development Strategy. This would allow for relevant adjustment to be made timely.

ii. Support to national government in the preparation of implementation of comprehensive MDG-based national development strategies

A notable event on MDG awareness was the visit by Professor Jeffrey Sachs to Papua New Guinea on 17th to 20th July 2008. The visit has enhanced the MDG advocacy and International Outreach and was timely as it set the stage not only for the Government to take stock of country’s MDG implementation but also to identify the inherent weaknesses and strengths in the pursuit of the MDGs in the country. It also reinvigorated Government’s commitment and efforts to achieve the Goals.

During this visit, the Millennium Village Concept was introduced and is in line with Government’s seven expenditure priority areas of the Medium Term Development Strategy 2005-201. The concept addresses rehabilitation and maintenance of transport infrastructure, income earning opportunities, basic education, development-oriented informal adult education, primary health care, HIV/AIDS prevention and law and justice.

A Statistical Baseline Report Document will be developed immediately following the release of the 2006 Demographic and Health Survey results. The report will serve as the official benchmark for tracking the progress of MDG achievements in the country and will include the refining and re-prioritization of the national MDG targets and indicators. Additional progress was achieved with the deployment of the PNGInfo system for monitoring MDGs and other development indicators in Papua New Guinea. The mainstreaming of this monitoring tool facilitated the process of collecting and eventually maintaining the flow of required secondary data (on Papua New Guinea’s national MDGs) to Department of National Planning and Monitoring and National Statistics Office as the key organisations to monitor and report on the MDGs. With technical support from the UN, the lead agencies have rolled-out DevInfo to four implementation partner departments (Health, Education, Community Development, and Environment and Conservation). Since these departments are the main producers of administrative data that is vital to PNG’s MDGs data as well as the MTDS, technical support was provided to these department, including logistical support and office supply.

After the successful delivery of the Webmaster training, the PNG Info Development Team was formed comprising IT Specialists and Data specialists of four implementing partners. To ensure support from senior management of these departments, a MoU is currently developed. Supporting initiatives on this front were the formation of the Statistical Taskforce and the PNG Australian Partnership for Development. Both initiatives are considered instrumental in addressing the data needs for evidence based planning and policy. The MDG Coordination and Implementation Project delivered on a number of results as reflected and guided by the PNG National MDG Roadmap. It outlines critical and structured steps and activities as well as building blocks for designing a seven (7)-year MDG implementation programme. The National MDG Roadmap has been endorsed and has been shared with selected development partners and UN. The PNG National MDG Roadmap is expected to be translated into National MDG Strategic Plan which could serve as a basis for partnership and resource mobilisation. The Roadmap provided a three-phased approach for reaching GoPNG’s MDG objectives by 2015.

iii. Progress UNCT’s are making collectively in support of national partners’ endeavours towards capacity development and aid effectiveness 2008 was an eventful year in the process of advancing the global aid effectiveness agenda, and the UNCT played a key role, mainly through UNDP's Strengthening Aid Management and Capacities Project currently being implemented, in supporting the Government of PNG be an active player in this process. Substantial technical and financial assistance was provided in preparation of the Government's participation in the HLF-3, in Accra (September 2008). A key role was played in putting the coordination with Development Partners back on track following the Senior Management changes in the Department of National Planning and Monitoring, and particularly by facilitating the adoption of the PNG Commitment on Aid Effectiveness (localized version of the Paris Declaration). Additional technical assistance, training opportunities, equipment and financial resources was also provided to enhance Government's leadership in implementing the aid effectiveness standards.

iv. Experiences of common programming including joint programmes and HACT as well as other highlights in coordination

A full roll out of HACT has started in January 2009. Subsequent to the completion of the macro assessment in 2007, a series of micro assessments were conducted for each of the Implementing Partners in 2008. On the basis of these micro assessments the UNCT has agreed on proposed cash transfer modalities for each of the Implementing Partners. It is expected that the implementation of HACT will be an ongoing process with continuous reflection and capacity development taking place to ensure satisfactory financial management for each of the Annual Work Plans.

The overall UN believe in and support for the Health Sector Improvement Program (HSIP = PNG SWAp) is undisputed. The role of Chair and alternate of the Development Partners Group for the Health continue to be performed by senior UN staff. The main focus in 2008 was the re-establishment of the Steering Committee to more actively engage the central agencies (CA) in the SWAp. The annual Independent Monitoring and Review Group, jointly funded by all participating partners in the Health SWAp has therefore been tasked to look at a broader representation. As an early success in engaging the CA's in the SWAp, both NDoH/DP summits in 2008 were chaired by the Secretary for National Planning or his Deputy. The second (technical) focus was on the non-functional medical supply system. A ministerial task force with support of a team of independent experts outlined a roadmap on the way forward. The main conclusion of the taskforce was that the regulatory side of the pharmaceutical sector has to be strictly separated from procurement, warehousing and distribution. A third focus was on Human Resources for Health strongly supported by the UN. An assessment of HR in the health sector was carried out and for the first time a two day HR forum was held back to back with the annual National Health Conference. This forum concluded, when compared to any standards, PNG has an insufficient, over-aged workforce to deliver even primary health services. Further, this situation is compounded by an ill distribution and the wrong mix of the different categories of health care workers. It is also clear that the present training institutions do not have the capacity to increase the output of health professionals in either quantity or quality. Acknowledging the dire situation, HR issues will be high on next year's agenda. In the coming year an independent team will review the HSIP.

Key aspects of the proposed 2009 workplan


The UNCT is committed to continuation of the successful implementation of the joint UN Country Programme 2008-2012.

In addition to the regular programme implementation, the UNCT is committed to develop a joint UN Country Strategy based on five pillars, reflecting the 5 Ones of Delivery as One in an effort to further consolidate the activities of the UN at country level. This means the implementation UN Country Programme will be supported by four additional support functions a One Fund, the Joint Communication and advocacy strategy, a One UN Office, integrating UN operational activities for different agencies and finally a the start of the development of a UN Haus consolidating UN presence at the country level. The government has formally acknowledged the importance and exemplary function of the UNs Delivery as One initiative in PNG as a basis to advance the aid effectiveness agenda at the country level with other development partners. The UN will increase its efforts to use the Delivery as One experiences in support of government to advance the broader Aid Effectiveness agenda.

In addition, the UN is committed to reinvigorating the development agenda on MDG achievement by 2015. One of the key components is the development of an MDG benchmark report providing input on the achievements towards the MDGs so far and informing subsequent national development priorities.

Recommendations


The UN Country Team would be grateful for continuing efforts by the different head quarters with regards to harmonisation and alignment of business practises, including ICT, HR, and Procurement to facilitate the operations reform at country level. Additionally, continuing attention to harmonisation of agency strategic planning and reporting mechanisms to allow the development of a single action plan and single annual report from UN Country Teams would eliminate substantial double workloads that agency staff see themselves confronted with as a result of the Delivery as One initiative.




   2008 Results and Use of Funds

2008 Results and Use of Funds
Part One: Progress towards UNDAF outcomes (Results 2008)
Key Result Area Outcome Name Indicate Total Budget Per Outcome Provide an indicative budget delivery amount per outcome in 2008.    Comments
UNDAFOutcome 1Governance and Crisis Management$5,124,488.00$2,431,990.00 
UNDAFOutcome 2Foundation for Human Development$2,431,078.00$1,934,091.00 
UNDAFOutcome 3Sustainable Livelihoods and Population$1,601,018.00$827,836.00 
UNDAFOutcome 4Gender$757,000.00$282,098.00 
UNDAFOutcome 5HIV/AIDS$3,702,850.00$2,862,882.00 
PART 1 TOTAL $13,616,434.00 $8,338,897.00
Part Two: Coordination Results
Key Results Area Expected Outputs1 Performance Indicators2 Actual Outputs at Year End Funds required/spent at Year End Additional Support Needed from HQ or Regional Director's Team Target Date
SRC UNCCF Transition Un Agencies3 Other
Required Spent Required Spent Required Spent Required Spent Required Spent Q1 Q2 Q3 Q4
Result Area 1: Coordination for Results
UNCT Contribution to the National Development Plan/Poverty Reduction Strategy
UN support to formulation/implementation of relevant national strategies or plans e.g. JAS/NDP/PRSP

       
UN plan to support the implementation of the Millennium Declaration and/or the UNDG Action Plan on the Development Outcome of the World Summit (MDG Action Plan) * The Government and People of PNG are aware of the 67 MDG indicators created nationally and sub-nationally; Relevant Government departments have and use MTDS /MDG monitoring systems.

2 provincial MDG debates undertaken and grand final debate of 5 (2 from 2007 and 2 in 2008) debating competitions undertaken in the National Capital; National MDG Media Coverage; 1 national workshop with National Council of Women on MDG coordination and implementation; MDG song disseminated; 2nd National MDG report completed; Costing and mapping of attainment of MDGs in PNG completed and report submitted; 4 MDG steering committee meetings held.

One very positive outcome in this area was the high level visit by Prof. Jeffrey Sachs to PNG in November. Apart from positive advise given on the progress of MDGs in PNG, a bit of media coverage was given to the MDGs as well. Further meetings or consultations with the Prime Minister and relevant ministers led to the possible exploration and piloting of the UN Millennium Villages Concepte in PNG. However, in this partcular area, a lot of changes took place in the staff of both Governmentas well as Project.

$450,000.00 $92,165.74

       
UN support to capacity development strategies At least 12 HACT Micro-Assessments will be completed the first and second quarter of 2008. (Cost inlcuded in HACT line below) Once completed, UN Agencies will engage with other Donor partners in a forum to discuss the best approach to offering longer term capacity building as required; Capacity Plan drafted and agreed upon by development partners; UNCT attend aid harmonization Donor retreats (organised by Gov)through-out the country as required.

Micro-Assessments completed and assurance and audit plans are accepted by Implementing Partners. Donor consultation forum for capacity builidng initiative is held. UNCT participate activitly in governement Aid Hamonization efforts and attend national and provincial retreats and workshops.

16 Micro-assessments have been completed by Firms. HACT Working Group made the reports and UNCT adopted the proposed cash transfer modalities. A full roll out is expected to begin in Jan 2009.

$20,000.00

       
UN assistance to national authorities for the preparation of the national report on the implementation of the Brussels Programme of Action of LDCs 4 *

       
Formulation/implementation of a transition plan or strategy 5

       
Other

       
Aid Coordination / Management / Paris Declaration
Planned efforts to making use of national systems in the areas such as programme/project reporting, PRS/sectoral monitoring and evaluation systems, annual PRS/sectoral performance reviews, national procurement systems, etc

       
UN support to aid coordination/management Government successfully facilitates aid alignment, prioritization, coordination, and donor consultations: Local Paris Declaration Signed, Aid coordination and management policies, processes and procedures are established and operational; Partnerships and communications enhanced between the national and international partners working on aid and development; AIMS becomes fully operational providing information to enlighten discussions between development partners and the GoPNG; GoPNG effectively monitors implementation of Paris Declaration; Regular GoPNG-donor consultations are held.

The GoPNG advances in the adoption of aid coordination strategies with substantial technical support from the UN; Local Aid Declaration signed; An Annual Aid Report is produced providing analysis and guidance on the Paris Declaration implementation; The TWG-AE develops into a recognized and permanent forum for aid coordination in PNG

With ongoing support from UN in this area, PNG has now establised a localised Paris Declaration ("PNG Commitment to Aid Effectiveness"). In addition, DAD (Development Assistance Database) has now been successfully launched with population of data expected to begin early 2009. As expected also, A Technical Working Group on Aid Effectiveness has been formed or leading efforts in this area. Continued High level technical support is given to Senior Management of DNPM.

$15,000.00 $20,000.00 $400,000.00 $688,652.05

       
Other

       
UNDAF/Common Programming
Efforts to align UN programme cycle with national development cycle * United Nations Country Programme is reviewed to ensure harmonization with national priorities in time for lessons learned and best practices to be fed into the 2009 Annual Work Plan formulation by Government (including Provincial Governments).

UN 2009 Annual Workplan activities are captured in the 2009 Provincial Plans submitted to GOPNG for budetary and planning purposes. Workshop or retreat is held for this purpose.

An Annual Review (with Annual Progress Report for 2008) is prepared in time for the National Budget preparations.

$3,000.00 $4,000.00

       
Preparation of CCA/UNDAF

       
Implementation of UNDAF M&E Framework * 17 Multi-Agency Annual Workplans to support the Common C-CPAP are signed by Government Implementing Partners and implemented in a timely and consultative manner (with Technical Working Groups and Workplan Steering Committee meetings held as required).

Gov PNG experience a benefit in terms of time and human resources when working on the guidance and managment of UN Programming in PNG as a result of our Joint Programming and Task Team approach under the UNCP.

All 24 AWPs were signed with Implementation started on the AWPs. Respective TWGs and AWP Steering Committees have been meeting regularly to discuss progress on these 24 AWPs. Under the CPAP, Annual Progress of this AWPs are reviewed at the end of the Year by the PNG - UN Programme Steering Committee Annual Review Meeting.

$3,000.00 $1,042.62 $8,000.00

       
UNDAF Annual Review/ UNDAF Evaluation GovPNG/ UN United Nations Country Programme Steering Committee to review the results, best practices and lessons learned from the 17 AWPs that were initiated in 2008.

GovPNG /UNCT Programme Steering Commimttee Retreat held in late in the third quarter or beginning of forth and recommendations made by committee are incorporated into 2009 Annual Work Plans.

An initial review was held with Sec. Lelang (DNPM) with the full review scheduled to take place in Feb 2009. The first Annual Progress Report on the UNCP Action Plan was presented along with the Revised Results Chains which were approved, The results chains were upgraded to be more SMART.

$10,000.00 $8,428.74

       
Other

       
Joint Programmes6
Preparation/ implementation of new Joint Programmes * All 17 Annual Work Plans captured in the United Nations Country Programme Action Plan ane initiated from January 1 2008 under the leadership of the nominated UN Task Team Leaders. Monitoring and Evaluation of workplans is expected to be inter-agency as required. Task Team and Technical Working Group meetings held.

AWP's are implemented in a timely manner; AWP steering committee meetings are held and recommendations implemented; lesssons learned and best practices of Joint Programming are documented for review by the GoPNG/UN UNCP Programme Steering Committee Meeting.

UNCP Action Plan is operationalised through the signed 24 Joint AWPs with monitoring and evaluation done by each Task Team leader with a Joint Annual Review conducted by the Programme Steering Committee early 2009

$1,000.00

       
M&E of Joint Programmes All 17 Annual Workplans will be monitored and evaluated by inter-agency teams that contribute to the programme outcomes. (Budget included above)

M & E Reports are produced and prepared for AWP Steering Committee meetings.

Monitoring and Evaluation of the 24 AWPs is done by Task Team Leaders with support from the agency M&E focal points. Thus, results chains have been upgraded to make them more SMART through a series of RBM Training conducted by the M&E focal points from agencies. In addition, Quarterly Progress Reports have been completed for the year, resulting in the first Annual Progress Report prepared for the annual Programme Steering Committee meeting.

$4,000.00

       
Other

       
HACT
Plan for the roll-out/implementation 7 of HACT in the country * (A request for the deferral full implementation of HACT until Jan 1 of 2009 was sent to RDT team). All Micro-Assessments completed for nominated implmenting partners. Assurance/Audit plans agreed to by all Implementing Partners. Joint Capacity Building programme further discussed by UNCT.

Completed Micro-Assessments; Assurance/Audit plans; Meetings held by UNCT and with Donors on Joint Capacity Building possibilities.

16 Micro-assessments have been completed Government and NGO Ips. A consolidated findings on the reports has been tabled with suggested cash transfer modalities presented by the HACT Working Group to UNCT for review and endorsement. Full roll out of HACT is expected to start in 2009 with an Implementation Schedule to established for visits to respective IPs to discuss the findings tabled.

$3,472.27 $5,000.00 $6,561.48 $110,000.00 $118,030.43

       
Strengthening national systems/capacities through HACT See Above

       
Other

       
Gender Equality
UN support to incorporation of gender equality in national planning processes (such as National Development Strategies; PRSPs; SWAPs; Joint Assistance Strategies, etc.) All UN Staff and the UNCT will be trained on Gender and Gender mainstreaming which will faciliate our future enhanced assistance in this area.

$35,000.00

       
Capacity development for gender theme groups to support UNCT to respond to national priorities for gender equality To ensure a general understanding of gender and gender dimensions in programming, a training needs analysis will be conducted and a training provided for all UN staff and the UNCT by a UNIFEM consultant.

Gender mainstreaming is captured in programme planning across the UN agencies.

Based on the Gender Needs Assessment carried out in 2008 by UNIFEM, UN Staff are expected to under go a set of trainings on Gender in 2009. A Gender Development Partners Forum has also being established with membership including Donor and Govt Partners to discuss Gender issues jointly as a Development Group. Under the UNCP Action Plan, Gender is highlighted as one of the main pillars given the Gender problems faced by PNG. Viewed as a cross cutting issue, Gender indicators are identifed for RBM guidance in terms of programming.

       
Other

       
HIV/AIDS
Establishment of Joint UN Team on AIDS and implementation of joint programme of support on AIDS * HIV/AIDS Task Team (JUNTA) coorinate to ensure the effiecient and coordinated delivery of the AWP for Treatment, Prevention and Management of HIV/AIDS programmes; JUNTA have one annual retreat.

JUNTA meetings held monthly;JUNTA retreat once over the year.

A Joint UN Team on AIDS (JUNTA) has been established and have been meeting monthly as an inter-agency Task Team. Towards the end of the year, two full day meetings were held to (1) review lessons learned and (2) discuss and prepare the AWP for 2009

$10,000.00

       
UN support to the national response to AIDS through strengthening the Three Ones * NSP Costing is completed; Evaluation of Joint M & E Project completed and new phase of support drafted and agreed to; Donor Partners Forum meets monthly and retreat once over the course of the year.

NSP Costing is published; Joint M & E Programme evaluated and results shared with stakeholders; Donor Parters meet monthly and retret once.

NSP Costing was successfully done with a review expected to be carried out in early 2009.

$3,000.00 $50,000.00

       
HIV/AIDS in the Workplace A New HIV/AIDS in the Workplace committee is nominated and a annual workplan is drafted, approved and implemented with support from the JUNTA. At least 3 staff HIV/AIDS awareness events are held throughout the year.

UN Staff are aware of HIV/AIDS policies, all new staff are aware of VCT and PEP Protocols.

Under the guidance of the UNAIDS CC and in accordance with their endorsed AWP for 2008, The UN Workplace committee on HIV/AIDS conducted a PEP Kit Training for all its new staff including some old staff to help them understand the need and use of PEP Kits as and when needed. , Further to this, a UN Learning through Drama for staff and families was conducted with support from local theartre companies basically highlighting and teaching families the effects of HIV/AIDS and the support needed for family members affected with HIV. 2008 Valentines day was marked with distribution of condoms by the committee.

$5,000.00 $10,500.00

       
Other

       
Human Rights
Application of Human Right Based Approach As the UNCP was formulated using the Human Rights Based Approach to Programming, implementation of the planned activities and annual work plans will translate into the application of this programming approach.

With support from the Human Rights Advisor and UNICEF Staff, a HRBAP training was conducted for all Programming staff in October this year in order to help them with integrating HRBA with RBM when revising their respective results chains.

$3,720.87

       
Strengthening the capacity of UNCTs to support national human rights protection systems OHCHR Human Rights Advisor is deployed to PNG to support the UNCT's technical capacity on Human Rights for a 12 month period (start Feb 09); Human rights Duty Bearers (DB) have the capacity to better protect and provide for people’s human rights;Claim Holders (CHs) have the capacity and are more empowered to demand the fulfilment of their Human rights

OHCHR Human Rights Advisor is deployed to PNG; Legal drafting process by DJAG for establishment of a National Human Rights Commission completed; Regional consultations and other consultation workshops and initiatives pertaining to the establishment of a National Human Rights Commission completed; CRC Optional Protocols ratified; Children and Women Situation Analysis published; CRC report submitted on time

This year successfully marked two ratifications by the Government on the two International Conventions (…). This was much supported by the Human Rights Advisor. UNCT highlighted Human Rights as one of their key priority advocacy areas for 2008 in which led to the joint celebration of the 60th Anniversay of Universal Declaration of Human Rights with the French Embassy to PNG. In addition to this, key members of Parliament and Government partners were supported through a study tour and workshop conducted for Human Rights in New Zealand.

$2,000.00

       
Other

       
Coordination of Humanitarian/Natural Disaster Operations
Coordination of humanitarian operations OCHA provides coordination and leadership support to the UN Resident Coordinator and DMT meetings are held on a regular basis.

Apart from the regular IASC DMT meetings held (attended by Govt, NGOs, Donors and UN), UN through OCHA has been commended for their support and leadership role in the recent cyclone Guba crisis. A lessons Learnt exercise highlighted many of this issues. With suuport from UNICEF and OCHA, UN Staff underwent a Simulation excercise as a training to prepare staff in case of emergency or disaster. Towards the end of the year much needed support was also given to the recent "sea swell" crisis that hit the northern coastal areas of PNG by OCHA

$1,000.00 $1,000.00

       
Preparation of crisis prevention/natural disaster operations/plans Inter-Agency Contingency Plans for Natural Disasters is finalised. Avian Flu Contingency Plan Finalised.

A Draft Contingency Plan for Avian Flu has been drafted and finalisation is expected in 2009. In relation to Contingency Plan for natural Disasters, discussions and drafting is expected to start in 2009 once the new OCHA Humanitarian Affairs Officer is on board.

$2,000.00

       
Contingency Plan initiatives See Above

       
Other

       
Security
Security Management Team

       
UNCT Security Plan

       
Other

       
Common Services and Premises
Planned initiatives to increase cost-effectiveness of UN operations, incl. common administrative services and common arrangements in support of programme delivery (including Joint Office initiative) Common Services workplan and budget finalised, approved and rolled out; Professionalization of key posts in HR and IT; Recruitment of a UN Operations Advisor P5; Inter-Agency performance assessments are undertaken in Task Teams.

Common Services Workplan and budget finalised and implemented; Efficent HR and IT support that can help the UN Agencies think through the best way to offer greater coherence and provide guidance on matrixed management. Resources for a P5 Operations Advisor secured and position advertised. Staff members performace appraisels reflect inter-agency performace assessments in the final supervisors remarks.

After advertising, no qualified candidates were attracted for the Common Services Advisor position. Therefore recruitment process was started again. Full roll out of Common Services is expected to start in 2009 once the Common Services Advisor has been successfully recruited and on board.

$3,000.00 $800,000.00 $230,000.00

       
Planned initiatives on common premises Plans established for eventual move to a larger UN Housed premises that will accomodate all UN agencies and provide better security for all staff.

Plans for a new building site or office space are underway.

Ongoing consultation were held with key Government partners and ministers to grant land. A full proposal planning for the new UN Haus is expected to begin in 2009.

       
Other

       
Other (specify)
Other (specify)

       
Result Area 2: UN Advocacy and Resource Mobilization
Joint UNCT Advocacy and Communications
Development/implementation of the UNCT communications/advocacy strategy & plan Inter-Agency Communications Committee revitalised and communications strategy for 2008 developed; UN Communications Analyst recruited and initiates contract. Color Printer purchased.

Newsletter or a website developed on UN Agency initiatives particularly aimed at enhanced coherence among agencies. UN Communications Analyst (NOB) is hired. Color printed purchased for UN Advocacy materials production

Communication Analyst has been successfully recruited and with support from UNICEF Communication Specialist and guidance from UNCT have re-established the UN Communications Committee. Under the UNCC directive and UNCO guidance, an internal newsletter (WanWok) has been established to advocated within UN the issues relating to UN Reform initiatives and DaO in PNG.

$4,000.00 $37,000.00 $36,000.00

       
Other

       
Joint UNCT Resource Mobilization Strategy
Development/implementation of RM strategy UNCT Retreat held and Resource Mobilisation strategy is completed and circulated to Donors both internally and externally if necessary; RC travels internationally for resource mobilisation meetings.

Funds are mobilised for the UN Operations Advisor, and to advance coherence activities. RC travels internationally and mobilised resources to progress coherence work

Funds have been mobilized for UN DOCO to fund the post for the Common Services Advisor. For programming, resources are hoped to be mobilised through the One UN Fund document once its finalised.

$18,000.00 $6,241.00

       
Other

       
Result Area 3: Non-Resident UN Agencies
Special measures to integrate non-resident UN agencies in UNCT processes
Supporting the Involvement of non-resident UN agencies in the national strategic planning processes/ UN programming Through a UNCT retreat, enhanced understanding of all on-shore and off-shore agency programming priorities and new joint programming opportunities are undertaken; Off-Shore agencies particiapate in the annual United Nations Country Programme PNG-UN Programme Steering Committee meeting for the review of the overall programme performance and shaping new recommendations for 2009 programmes; monthly UNCT meetings held with participation from any visiting off-shore agency representative; UNCT hold quarterly one-day strategic progress retreats with UN Programme Coordination Committee.

UNCT Retreat held (both off-shore and on-shore representation); Atleast 2 off-shore agencies attend the PNG-UN UNCP Programme Steering Committee Meeting; monthly UNCT meetings held and qaurterly one-day strategic review meetings held with PCC.

The retreat was held successfully in Wewak in August 2008 with attendance from all Resident UN Agencies and UNESCO, FAO representatives from Off shore. The PSC Meeting is expected to take place in 2009 to review annual progress for 2008 . Internally UNCT and PCC have been meeting monthly with Quarterly reviews of AWPs held.

$10,000.00 $3,000.00 $8,000.00 $8,544.57

       
Other

       
Result Area 4: Coordination Capacity of the UNCT
Strengthening UNCT Coordination Capacity
RCO Staffing Chief of UN Coordination (L4) and UN M & E Specialist (ALD 4) are recruited and provide effective and efficient support to the UN Common Programming and UN coherence initiatives; UN Coordination Assistant (ISC-6)recruited and provides essential administrative and support to coordination team.

Resident Coordinator Staff are on-board early 2008 and inter-agency activities and programmes are implemented with assistance and support from the resident coordinators office, best practices and lessons learned are recorded and shared.

All UNCO Staff are recruited and started early 2008 except for the Chief of Coordination Unit who is expected to start in early 2009. Ongoing support has been givent to UNCT, PCC, HACT through secretarial and programme support such as RBM. In the middle of the year support was also given by interim Coordination Specialist upon secondment from Vietnam.

$31,497.00 $23,000.00 $2,789.00 $400,000.00 $254,000.00

       
Materials/Equipment RC office has necessary equipment to allow for proper workflow processes and well resourced trainings and workshops

2 Laptop computers purchased for the RC office, Workshop supplies, one desk top computer purchased.

UNCO expects to procure this laptops in early 2009. However sufficient supplies for workshops and office have been purchased the ongoing efforts of UNCO

$8,000.00 $1,000.00 $867.24

       
Training of UN staff Town hall meetings with all UN Staff, Country Programme Steering Committee Meetings organized and resourced, PCC training on Joint Programming completed, Common Services Training opportunities sought

At least two Town Hall Meetings held, one UN-PNG Steering Committee held, PCC are trained on Joint Programming and UNOC benefits from a Common Service Training Opportunity.

One successful town hall meeting was held for all staff. RBM Trainings have been conducted for all Task Team Leaders. A HRBA training conducted for all UN Programming Staff including Task Team Leaders and PCC members. The RC and M&E Specialist attended the M&E Training conducted for all UN Reform Pilot Countries and Self Starter countries

$10,000.00 $27,052.17

       
Other

       

TOTAL $104,000.00 $84,252.89 $108,000.00 $69,419.50 $2,245,000.00 $1,175,892.79 $0.00 $0.00 $230,000.00 $0.00



   Joint Programmes


         *** no joint programmes reported ***






   Coordination Procedures and Practices

Coordination practices and procedures
CP Results Recommendations to DGO
GOOD PRACTICE The UN Country Team recruited an M&E Specialist in the UN Coordination Office in order to explore ways to develop a UN approach to results based management in Papua New Guinea. In the past year, the UN Country Team has been successful in developing and adopting a home-grown methodology that brings together agency-specific approaches and the UNDAF guidelines into one simplified approach to results based management. This joint approach is developed to streamline reporting and inform results based management arrangements (e.g. allocation criteria for the future One UN Fund).

Transaction costs: UN DOCO to support UN Country Team’s request for exemption of agency-specific reporting.
Achievements:Instead of having a series of programmatic results frameworks (UNDAF, CPDs, Project Documents etc), the UN Country Team in PNG now works with only one development results framework that is directly operationalized into joint Annual Work Plans. This is in itself a huge gain, but it also spins off a number of other benefits, such as simplified management arrangements (one AWP Steering Committee instead of many different project steering committees). It also allows for more in-depth analysis of progress information. For instance, quarterly reviews held by UNCT and inter-agency task teams substantively discuss each technical area on the basis of the joint quarterly progress reports that provide up to date information on a) resources, b) indicators and c) annual deliverables. The joint Annual Progress Report (in 2008 a first joint Annual Progress Report was produced) provides the input to the overall annual review conducted by the GoPNG / UN Country Programme Steering Committee.
Lessons learned:Given the novelty of the approach, there were several lessons to be learned this year. One lesson is that in general the UN in Papua New Guinea is operating in a very low capacity environment. Reporting and managing results is doing so too; therefore consistent time and resources are to be allocated to invest in results-based management capacities in- and outside the UN system. A second lesson is the importance of having a UN Country Team that is pragmatic and slightly adventurous. Thirdly, the UN Country Team has benefited from the participatory approach that the development and application of the new methodology adhered to. All UN agencies – and staff from all levels - have been involved in the development of the methodology for instance through contributing in the series of work sessions, provide feedback in virtual consultations or for instance by piloting report formats. Most importantly, a fourth lesson refers to the urgent need of countries like Papua New Guinea to be exempted from agency –specific reporting obligations. This would increase the focus even further on the joint reporting and avoid all the double work (and thus costs) that senior programme staff and senior management have been doing in the last quarter of 2008.
BAD PRACTICE Delivering as One in Papua New Guinea is being managed (including the design) through a participatory approach implying series of inter-agency teams and committees. The purpose of this is to generate system-wide ownership and agreement (willingness), as well as the understanding and capacity (ability) to deliver as one. This is not at all considered a ‘bad’ practice, but it does pose a significant challenge with regard to work load of staff and management.

Transaction costs: UN DOCO could help UN Country Team’s in finding ways to encourage and reward individual staff contributions to the Delivering as One process. Ultimately alignment of staff performance appraisals would be ideal, but in the mean time, are there ways to capture staff contributions to the reform in their performance appraisals in addition to having a dedicated ‘key results area or competency’ attached to this particular aspect of their job? Also, what resources can UN Country Teams tap into in terms of adding temporary high quality support to such teams? For instance, in the area of common services, analytical writing, common premises expertise, website design etc.
Achievements:Delivering as One in Papua New Guinea is high on everyone’s agenda, including the UN Country Team. The UN and the Government in Papua New Guinea are proud to have come this far in advancing coherence, and both are increasingly recognized internationally for their efforts. Many achievements are counted including the one UN Country Programme and a tailored results-based management approach, but also initial design of operational harmonization including several common services (building management/maintenance, ICT, registry/pouch, security and safety, administration, library/information centre).
Lessons learned:Not unique to the Delivering as One process: change requires time and resources. Much of the initiatives in this regard start with an increased work load for the respective staff members, and such an increased work load tends to stay during the first phase as well. This is until, new systems and procedures have truly replaced old (i.e. agency specific) rules and procedures. In addition, the initial stages are difficult to capture in performance appraisal systems. Matrix management, for instance inter-agency team leaders/committee chairs provide input to staff performance appraisal, becomes easier, more tangible, once the inter-agency system and procedures have become more clear.



   2009 Workplan

2009 Workplan
KEY RESULTS AREA Expected Outputs Perf. Indicators Actual Outputs at Year End Funds required/spent at Year End Additional support needed from HQ or Regional Director's Team Target Date
SRC UNCCF UN Agencies Other
Req Spt Req Spt Req Spt Req Spt Q1 Q2 Q3 Q4
Coordination for Results (WORKPLAN09)
UNCT Contribution to the National Development Plan/Poverty Reduction Strategy/MD and MDGs plan UN support to formulation/implementation of relevant national strategies or plans e.g. JAS/NDP/PRSP "Result 1: At the end of 2009,UN System provided input and technical support in support to the design the upcoming MDTS (Medium Term Development Strategy)

Result 1, Output 1: By the end of 2009, the UN System has reinforced government institutional capacity to monitor and evaluate development strategies in the context of the MTDS, with the development and launch of the PNG version of DevInfo (PNG Info), which allows for MTDS based tracking of development results: - Development and launch of the PNG version of DevInfo (PNG Info), which allows for MTDS and MDG based tracking of development results - Capacity development and knolwedge transfer to government staff supporting of the use and updating of PNGInfo

"Result 2: At the end of 2009, UN System provided technical and financial support in support to the development of the LDTS (Long Term Development Strategy)

Result 2, Output 1: By the end of 2009, the UN System has reinforced governments capacity for analysis and design of the Long Term Development Strategy (technical support): - UN recruitment and funding of a one year consultancy to be placed in government in support of the LTDS development and knowledge transfer and training in the context of strategic design, management and implementation - UN participation in consultative meetings providing input based on UN comparative advantage in sectoral areas

Result 2, output 2:By the end of 2009, the UN System has reinforced governments capacity for analysis and design of the Long Term Development Strategy (financial support): - UN SYstem has provided financial support to government with the organization of consultative meetings with different stakeholders (development partners, government bodies, Civil Society at the national and district level)

Result 1, output 1: PNGInfo launched # of staff trained in use and maintenance PNGInfo Government uses PNGInfo for policy development Distribution of government staff trained (# key user ministries for PNGInfo covered, % of key ministry staff as compared to the total staff trained)

Result 2, output 1:Capacity support provided # of meeting participated # of times written feedback and input provided

Result 2, output 2: # of consultative meetings organised with UN support Minutes of consultative meetings Scope and value of decisions taken at consultative meetings $ value of financial support

$0.00 $0.00 $0.00 $0.00

UN plan to support the implementation of the Millennium Declaration, including scaling up MDG initiatives * Result 1: MDGs are reflected in national, provincial, district plans, generate buy-in and are progressively achieved

Result 1, output 1: The government and people of PNG are aware of the 67 indicators outlined in the PNG version of the Paris Declarations, adapted for national and local level indicators: - Annual national CSO workshop on MDG implementation organzied - MDG diagnostic assessment covering national and district level is completed based on the 67 indicators - Costing of MDG acheivement against the 67 indicators is prepared and agreed by government - Deployment of a additional staff focussing exclusively on the promotion of MDGs in PNG and on capacity development of Civil Society and non state actors to hold government accountable for the achievement of MDGs

Result 1 output 2: Relevant government departments have and use MDG monitoring systems: - Statistical baseline report prepared on MDGs - PNG scorecard preapred based on 67 MDG indciators - Development and launch of the PNG version of DevInfo (PNG Info), which allows for MDG based tracking of development results - Capacity development and knolwedge transfer to government staff supporting of the use and updating f PNGInfo

Result 1, output 3: UN programmes promote community participatrion in the development and implementation of MDG related projects, anmd UN promotes community involvement in MDG related programme design of development partners and government - Promotion campaigns on press, radio and TV (linked to Joint Communication Strategy) - Community involvement in the programme design stage - Awareness raising activities and lobby with government and development partners to involve communities in national development programme design

Result 1, output 1:

CSO workshop organised Feedback CSO workshop MDG diagnostic assessment report completed Number of indicators included in diagnostic assessment MDG needs and requirments are costed and agreed by government and partners 1 MDG Advocacy advisor deployed in UN Coordination Office

Result 2, output 2: MDG baselline report prepared and presented to GoPNG and donors PNG scorecard available # of indicators in PNG scorecard PNGInfo launched # governement staff trained in the use and manintenance of PNGInfo Distribution of government staff trained (# key user ministries for PNGInfo covered, % of key ministry staff as compared to the total staff trained)

Result 3, output 3: # of promotion campaigns on MDGs Spread of promotion campaigns (# of provinces promotion campaigns shown) # of communities involved in each campaigns design, vis a vis the total number of communities covered by the campaign # and type of awareness activties organised with goivernment and dev partners on community involvement

$0.00 $0.00 $0.00 $0.00

UN support to capacity development strategies IN PNG, capacity development is based on the thematic pillars of the UN Country Programme (One Programme) . For details on specific thematic capacity interventions by the UNCT, please refer to the UN Country Programme and UN Country programme Action Plan

$0.00 $0.00 $0.00 $0.00

UN assistance to national authorities for the preparation of the national report on the implementation of the Brussels Programme of Action of LDCs 4 * The Brussels Programme of Action focusses on LDCs. PNG is not classified as an LDC

$0.00 $0.00 $0.00 $0.00

Formulation/implementation of a transition plan or strategy 5 Result 1: At the end of 2009, UN System has contributed to the development of a Bougainville specific Post Confdlict/development chapter in the MTDS

Result 1, output 1: UN System has provided technical and financial support to the analysis of the current situation and development priorities for the three regions in Bougainville to the Bougainville Autonomous Government - The UN System will support Autonomous GOvernment of Bougainville with a Post Conflict Situation Analysis providing a basis for the most immediate development needs in the region of Bougainville

Result 1, output 2: UN System has developed a district based One Programme in support of and in alignment with the development strategy of the Autonomous Government of Bougainville - The UN System has developed a seperate UN Programme, based on the One Programme and Delivery as One principles specifically focussing on the support to the development priorties of the Autonomous Government in Bougainville

Result 1, output 1: Post Conflict Situation Analysis report available

Result 1, output 2: One Programme for Bougainville available (note that this may stretch into 2010 before finalzied and signed)

$0.00 $0.00 $0.00 $0.00

Other Outcome delivered by a joint UN Working Group on PNGInfo

Agencies participating in the pNGInfo working group: UNICEF, UNFPA,...

Result 1: Each agency that is a member of the PNGInfo working group provides resources (human and/or financial) in support of the working group

Result 1, output 1: Each Head of Agency ensures the agency staff that are members of the PNGInfo working group attend the meetings and perform their tasks as per the labor division outlined in the in the AWP of the PNGInfo working group

Result 1, output 2: Each Head of agency provides financial resources committed through the AWP to ensure the activities outlined in the AWP are implemented

Result 1, output 3: Staff members activities in support of the PNGInfo working group are reflected in their performance evaluation

Result 1, output 1: % of meetings attended by agency staff attending PNGInfo meetings Target: 80% attended

Progress against AWP activties allocated to the staff member Target: Good rating for staff member contribution by PNGInfo chair

Result 1, output 2: % of agency resources committted vs actual agency disbursement against the workplan

Result 1, output 3: All members of the PNGInfo have their activities in the context of the PNGInfo working group reflected in their performance evaluation Target: 100%

$0.00 $0.00 $0.00 $0.00

Aid Coordination / Management / Paris Declaration Planned efforts to making use of national systems in the areas such as programme/project reporting, PRS/sectoral monitoring and evaluation systems, annual PRS/sectoral performance reviews, national procurement systems, etc Result 1: At the end of 2009, the UN System, where possible, has used national monitoring and evaluation systems and performance reviews for the purpose of programme evaluation

Result 1, output 1: The UN Thematic Task Teams use sectoral reviews, performance evaluations and M&E systems to the extent possible (and supplemented where needed), especially in the case where a national SWAP mechanism is in place (Health, Edcuation, Justice)

Result 1, output 2: In the context of HACT, the UN uses governments M&E and internal control systems for reporting on resource utilization in those cases where government is an implementing partner

Result 1, output1: Sectoral reports used in planning activties

Result 1, output 2: # of ministries whose systems are used for resource utilization reproting vis-a-vis the total number of ministries involved in HACT # of Minsteries that use a SWAP as planning mechanism whose systems are used for resource utilization data vs total number of SWAP ministeries

$0.00 $0.00 $0.00 $0.00

UN support to aid coordination/management Result 1: At the end of 2009, the UN System has supported the Govenrment of PNG to succesfully facilitate Aid alignment, priortization, coordination and donor consultations

Result 1, output 1: UN System has supported capacity building in support of the design, implementation and knowledge transfer of aid coordination and management policies, processes and procedures

- Deployment Senior Aid Coordination Advisor in the Ministry of Planning that is charged with the coordination and management - Technical support to government based on the UN Reform practises on harmonization and alignment of development servcies within the UN System and the implications and possible application to the broader Aid Effectivenss environment - Ongoing advocacy and awareness raising activties by RC and UNCT memebrs in support of the design and implementation of a Joint Assistance Strategy (JAS) in support of Aid Coordination

Result 1, output 2: The UN System will support government to enhace Aid COordination at the national level through advocacy and participation in policy dialogues in support of Aid Coordination at the national level

- RC co-chairs the Development Partners Round Table (DPRT) - UN System participates in the Technical Working Group on Aid Effectiveness (TWG-AE)

Result 1, output 3: The UN System ensures the Annual Workplans 2009 are aligned with national development priorties and identify clearly the way the UN Systems development intervention support the achievement of the national development goals and the MDGs in PNG.

Result 1, output 1: Senior Aid Coordination Offcier recruited and deployed in government Concept paper on Aid Effectivenss prepared Training focussed on knowledge sharing on UN Reform practises and the application in the context of Aid Effectivenss organised # of events where RC advocated explicitly in favor of a JAS

Result 1, output 2: # of meetings of the DPRT co-chaired by RC out of total DPRT meeting # Technical Working Group on Aid Effectivenss meetings UN System participated in

Result 1, output 3: # of AWPs 2009 out of total number of AWPs that are clearly and explicitly linked to the MDTS

$0.00 $0.00 $0.00 $0.00

Other Agency responsibilities are reflected in:

- The Joint UN Country Plan, pillar 1: Governance and Crisis Management, intermediate outcome 1.2.

- Joint Annual Workplan 2009 of the Joint Task Team implementing Intermediate outcome 1.2

Result 1: Each agency that is a member of the Task Team in support of intermediate outcome 1.2 of the UNCP provides resources (human and financial) in support of the working groups AWP

Result 1, output 1: Each Head of Agency ensures the agency staff that are members of the Task Team in support of intermediate outcome 1.2 of the UNCP attend the meetings and perform their tasks as per the labor division outlined in the in the AWP 2009 of the Task Team in support of intermediate outcome 1.2 of the UNCP

Result 1, output 2: Each Head of agency provides financial resources committed through the AWP to ensure the activities outlined in the AWP are implemented

Result 1, output 3: Staff members activities in support of the Task Team in support of intermediate outcome 1.2 of the UNCP are reflected in their performance evaluation"

"Result 1, output 1: % of meetings attended by agency staff attending Task Team meetings Target: 80% attended

Progress against AWP activties allocated to the staff member Target: Good rating for staff member contribution by Task team chair

Result 1, output 2: % of agency resources committted vs actual agency disbursement against the workplan

Result 1, output 3: All members of the Task Team have their activities in the context of the Task Team reflected in their performance evaluation"

$0.00 $0.00 $0.00 $0.00

UNDAF/Common Programming Efforts to align UN programme cycle with national development cycle * Note: Currently the government Medium Term Planning framework (MDTS) covers the period 2005-2010. The UN Medium Term planning framework (UN Country Programme) covers the period 2008-2012. The government annual planning cycle runs from Oct-Oct. The UN annual planning cycle runs from Jan-Jan

Result 1: The Un System makes a maxiumum effort to align with national planning and reporting needs to compensate for the non alignment in programme cycles

Result 1, output 1: The UN System meets government reporting requirements by providing Country Programme result reports in Oct of each year (in line with national reporting requirements)

Result 1, output 2: The UN System aligns its Mid Term of the UN Country Programme (2008-2012) to the governments final review of its MDTS (2005-2010)

Result 1,output1: UN results report prepared and delivered to gov in Oct

Result 1, output 2: UN Midterm review 2009 results are in time to feed into the MDTS final review

$0.00 $0.00 $0.00 $0.00

Preparation of CCA/UNDAF Note: the national UN Country programme cycle runs from 2008-2012. No prepartions for a new UN COuntry programme need to start

Result 1: The UN System in PNG has prepared a regional One UN Programme (in alignment with the national UN Country Strategy), in support of the development priorties of the region/island of Bougainville

Result 1, output 1: The UN System has finalized the preparatory analysis in support of the regional One Programme design for Bougainville - Situation Analysis - CCA equivalent

Result 1, output 1: Preparatory analysis reports available (CCA and SitAn)

$10,000.00 $0.00 $0.00 $0.00

Implementation of UNDAF M&E framework * Result 1: At the end of 2009, the UN System has joint Annual Workplans, used as a basis for implementation and monitoring and evaluation of programme implementation

Result 1, output 1: Each Task Team that is working on an intermediate outcome has a joint UN Annual Workplan signed with government and the implementing partners and will use it to plan their implementation and monitoring and evaluation

Result 1, output 2: Each Task Team will report on progress to the UNCT on their outcomes in their Annual Workplan on a quarterly basis

Result 1, output 3: The UNCT prepared a single Annual Progress Report outlining the status and progress towards the development results as articulated in the UN Country Programme

Result 2: The UNCT reports on a yearly basis to the Joint Government/UN Steering Committee on progress and programme evaluation

Result 2, output 1: The UN System prepared the Mid Term evaluation report (replacing the One UN Annual Progress Report for 2009) outlinining the planned results and actual results achieved for 2008 & 2009

Result 2, output 2: The UN System organized an annual Programme Steering Committee meeting to report to the joint UN Government Steering Committee on achievement of results based on the Annual Workplans and on mid term progress towards results as articulated in the UN Country Programme

Result 3: At the end of 2009, the UNCT has ensured the results framework of the UN Country Programme and the M&E framework (including indicators) are increasingly results based and SMART

Result 3, output 1: The UNCT has executed a RBM based review of the existing Annual Workplans and the UN Country Programme

Result 3, output 2: The Task Teams have adjusted their Annual Workplans to accomodate the results of the review, so as to enhance the RBM basis and SMART-ness of the results framework and the M&E framework

Result 1, output 1:

# signed AWPs used for reporting purposes out of total # AWPs

Result 1, output 2:

# of quarterly reports preapred by the Task Teams

Result 1, output 3:

Annual Progress Report is available

Result 2, output 1: Midterm review report available

Result 2, output 2: Joint GoPNG/UN STeering COmmittee met to discuss progress of development outcomes

$0.00 $0.00 $0.00 $0.00

UNDAF Annual Review/ UNDAF Evaluation Result 1: At the end of 2009, The UN System has prepared the Mid Term UN Country Programme review (replacing the Annual Review for 2009)

Result 1, output 1: The Task Teams have prepared their Mid Term review reports articulating progress towards the outcomes of that Task Team, based on the basleines and targets articulated in the M&E framework

Result 1, output 2: The UNCT has prepared the Mid Term evaluation report and uses the report to adjust strategic or programme direction when needed

Result 1, output 3: The UNCT has reported to the Joint UN Government Steering Committee on the results of the Mid Term Review as uses the feedback of the Joint Government/UN STeering COmmittee as a basis for strategic or programme direction when needed

Result 1, output 1:

# of Task Teams that have prepared Midterm review as oppoosed to total number of Task Teams

Result, output 2:

Mid Term evaluation report available UNCT minutes reflect substantive discussion on results and point for improvement

Result 1, output 3: # of Steering Committee members the Mid Term review was sent to as opposed to the total number of steering committee members

Joint GoPNG/UN Steering Committee minutes reflect discussion on results and points for improvement for issues raised by the review

$39,000.00 $0.00 $0.00 $0.00

Other

Progress towards UNDAF outcomes (drawing from your UNDAF Annual Review) Ref Annual progress report on the UN Country Programme for details

$0.00 $0.00 $0.00 $0.00

Joint Programmes6 Preparation/ implementation of new Joint Programmes * The UN Country Programme is considered one Joint Programme (a "One Programme" ) that covers 5 thematic areas, supported by a One Fund. Reporting and management mechanisms are articulated above

$0.00 $0.00 $0.00 $0.00

M&E of Joint Programmes

Other

HACT Plan for the roll-out/implementation 7 of HACT in the country * Result 1: At the end of 2009, the Excom agencies of the UN System have implemented and are using HACT with their implementing partners:

Result 1, output 1: The UN Excom agencies have finalized the micro assessment and macro assessments with the implementing partners and informed the implementing partners of the results

Result 1, output 2: The UN Excom agencies trained relevant staff of the UN System and implementing partners on the consequences of HACT for the way of working between the UN System and the IPs

Result 1, output 3: The UN Excom agencies use HACT system in their work plan implementation

Result 1, output 1: # of implementing paretrners that underwent micro assessment as opposed to total # of IPs

# of implementing partners that were informed of the micro-assessment results and implications as opposed to the total number of assessed IPs

Result 1, output 2:

# of IPs trained in the HACT methodology as opposed to the total # of IPs

Result 1, output 3: % of Cash transfers to IPs transferred through HACT modality

# of Excom Agencies compliant with HACT out of total # of Excom agencies

$0.00 $0.00 $0.00 $0.00

Strengthening national systems/capacities through HACT

Other "Agency responsibilities are reflected in:

- HACT Joint Annual Workplan 2009

Participating agencies: UNDP, UNICEF, UNFPA

Result 1: Each agency that is a member of the HACT Task Team provides resources (human and/or financial) in support of the working groups AWP

Result 1, output 1: Each Head of Agency ensures the agency staff that are members of the HACT Task Team attend the meetings and perform their tasks as per the labor division outlined in the in the AWP 2009 of the HACT Task Team

Result 1, output 2: Each Head of agency provided the financial resources committed to the AWP to ensure the activities outlined in the AWP are implemented

Result 1, output 3: Staff members activities in support of the HACT Task Team are reflected in their performance evaluation"

"Result 1, output 1: % of meetings attended by agency staff attending Task Team meetings Target: 80% attended

Progress against AWP activties allocated to the staff member Target: Good rating for staff member contribution by Task team chair

Result 1, output 2: % of agency resources committted vs actual agency disbursement against the workplan

Result 1, output 3: All members of the Task Team have their activities in the context of the Task Team reflected in their performance evaluation"

$0.00 $0.00 $0.00 $0.00

Gender Equality UN support to incorporation of gender equality in national planning processes (such as National Development Strategies; PRSPs; SWAPs; Joint Assistance Strategies, etc.) Note: Support to the advancement of Gender Equlity at the national and sub national level is delivered through the Task Team on Gender (one of the 5 UN Task Team responsible for the implementation of the UNCP) and their workplan 200. For programmatic results and details, please refer to the joint AWP 2009.

Result 1: By the end of 2009, the UNCT has promoted and facilitated womens participation in the national planning process on an equal basis as men

Result 1, output 1: Joint Task Team on Gender has a ToR and a working plan articulating their results for 2009, some of these results focussed on the incorporation of gender equality in national planning processes:

- Increased number of women run in elections after the review of Integrity Law on Political Parties (4 year result) - Womens policy revised to align with the framework of the Beijing platform and the National platform for Action (4 year result)

Result 1, output 2: The Task Team on Gender meets on a regular basis and reports on progress towards the developemet results articulated in their workplan 2009

Result 1, output 1: Gender Task team AWP has outcomes and outputs adressing gender equality in the national planning process in their AWP 2009

Result 1, output 2:

# of meetings by the Gender Task Team Progress booked against the gender equality in national planning process outcomes, as reflected by the APR

$0.00 $0.00 $0.00 $0.00

Capacity development for Gender theme groups to support UNCT to respond to national priorities for gender equality. Result 1: By the end of 2009, the Gender Task Team has provided suppoted the strengthening of the capacity of the Task Teams to provide quality support to the UNCT on Gender issues

Result 1, output 1: The Gender Task team has provided training to all Task Team members on the mainstreaming of Gender related issues into the Task Teams programming and workplanning efforts

Result 1, output 2: The Gender Task Team has provided advisory support to Task Teams who have particular issues or needs to address Gender issues in their programming/workplanning activties

Result 1, output 3: The Gender Task Team, working with the UN Joint Communication Committee and the UN Task Teams has developed an advocacy strategy adressing specifically the issue of Gender based violence in PNG.

Result 1, output 1:

# of Task teams trained as opposed to # of total Task teams

Result 1, output 2: # of times advisory servcies provided vs number of times advisory servcies provided

Result 1, output 3: Gender Based violence advocacy strategy developed Implementation of Gender based violence advocacy strategy has started (note: it covers 4 years)

$0.00 $0.00 $0.00 $0.00

Other "Agency responsibilities are reflected in:

- The Joint UN Country Plan, pillar 4: Gender, intermediate outcome 4.1.

- Joint Annual Workplan 2009 of the Joint Task Team implementing Intermediate outcome 4.1

Result 1: Each agency that is a member of the Task Team in support of intermediate outcome 4.1 (Gender Equality)of the UNCP provides resources (human and/or financial) in support of the working groups AWP

Result 1, output 1: Each Head of Agency ensures the agency staff that are members of the Task Team in support of intermediate outcome 4.1 of the UNCP attend the meetings and perform their tasks as per the labor division outlined in the in the AWP 2009 of the Task Team in support of intermediate outcome 4.1 of the UNCP

Result 1, output 2: Each Head of agency provided the financial resources committed to the AWP to ensure the activities outlined in the AWP are implemented

Result 1, output 3: Staff members activities in support of the Task Team in support of intermediate outcome 4.1 of the UNCP are reflected in their performance evaluation"

"Result 1, output 1: % of meetings attended by agency staff attending Task Team meetings Target: 80% attended

Progress against AWP activties allocated to the staff member Target: Good rating for staff member contribution by Task team chair

Result 1, output 2: % of agency resources committted vs actual agency disbursement against the workplan

Result 1, output 3: All members of the Task Team have their activities in the context of the Task Team reflected in their performance evaluation"

$0.00 $0.00 $0.00 $0.00

HIV/AIDS Establishment of Joint UN Team on AIDS and implementation of joint programme of support on AIDS * Note: The UN response to the HIV and AIDS issue at the national and sub national level is delivered through the Task Team on HIV and AIDS (one of the 5 UN Task Team responsible for the implementation of the UNCP) and their workplan 2009. For programmatic results and details, please refer to the joint AWP 2009.

Result 1: The joint Task team on HIV and AIDS continues to implement the joint programme in support of HIV and AIDS, working on the basis of a Joint Annual Workplan on HIV and AIDS

Result 1, output 1: Joint Task Team on Hiv and AIDS has developed a working plan articulating their results for 2009 and signed the AWP 2009 with the IPs

Result 1, output 2: The Task Team on HIV and AIDS meets on a regular basis and reports on progress towards the developemnt results articulated in their workplan 2009 to the UNCT and ultimately the joint GOvernment UN Steering Committee

Result 1, output 1:

Result 1, output 1: Task team on HIV and AIDS has developed a joint AWP Joint AWP on HIV and AIDS is signed with Ips

Result 1, output 2: # of meetings of the Task Team Actual progress realized vs workplanning, based on quarterly and annual reviews

$0.00 $0.00 $0.00 $0.00

UN support to the national response to AIDS through strengthening the Three Ones * Result 1: The UN Systems response to the HIV and AIDS challenge in PNG is focussed on the strengthening of Three Ones at the national, district and local level

Result 1, output 1: The Annual Workplan of the Task Team on HIV and AIDS is based on the Three Ones

Result 1, output 2: Monitoring and Evaluation of the UNs support to government is based on the Three Ones

Result 1, output 3: Resource allocations in support of the UNs activties in the area of HIV and IADS are based on the Three Ones

Result 1, output 1: AWP 2009 of Task Team has clear linkages to the three ones

Result 1, output 2:

# of indicators in the AWP M&E framework linked to Three Ones as opposed to total # of indicators

Result 1, output 3:

% of resources allocated to the AWP 2009 chnaneled to outcomes explicitly linked to the Three Ones

$0.00 $0.00 $0.00 $0.00

HIV/AIDS in the Workplace * Result 1: The UN System has established an HIV and AIDS in the work place working group that meets on a regular basis to discuss and adress HIV and AIDS in the workplace issues

Result 1, output 1: The HIV and AIDS in the workplace working group has a workplan articulating their results for 2009

Result 1, output 2: HIV and AIDS in the working place working group meets on a regular basis to discuss and address HIV and AIDS in the work place issues

Result 1, output 1:

Workplan developed

Result 1, output 2:

# of meetings Actual progress against target outlined in results of AWP 2009

$0.00 $0.00 $0.00 $0.00

Other "Agency responsibilities are reflected in:

- The Joint UN Country Plan, pillar 5:HIV and Aids, intermediate outcome 5.1., 5.2 and 5.3

- Joint Annual Workplan 2009 of the Joint Task Teams implementing Intermediate outcomes 5.1, 5.2, 5.3

Result 1: Each agency that is a member of the Task Teams in support of intermediate outcome 5.1, 5.2, 5.3 of the UNCP (HIV and AIDS)provides resources (human and/or financial) in support of the working groups AWPs

Result 1, output 1: Each Head of Agency ensures the agency staff that are members of the Task Team in support of intermediate outcomes 5.1, 5.2, 5.3 of the UNCP attend the meetings and perform their tasks as per the labor division outlined in the in the AWP 2009 of the Task Team in support of intermediate outcomes 5.1, 5.2, 5.3 of the UNCP

Result 1, output 2: Each Head of agency provided the financial resources committed to the AWP to ensure the activities outlined in the AWP are implemented

Result 1, output 3: Staff members activities in support of the Task Team in support of intermediate outcome 4.1 of the UNCP are reflected in their performance evaluation"

"Result 1, output 1: % of meetings attended by agency staff attending Task Team meetings Target: 80% attended

Progress against AWP activties allocated to the staff member Target: Good rating for staff member contribution by Task team chair

Result 1, output 2: % of agency resources committted vs actual agency disbursement against the workplan

Result 1, output 3: All members of the Task Team have their activities in the context of the Task Team reflected in their performance evaluation"

$0.00 $0.00 $0.00 $0.00

Human Rights Application of Human Right Based Approach Result 1: The UN promotes the application of Human Rights based approach in internal and external development approaches

Result 1, output 1: Human RIghts based approach is the basis of the 2009 AWPs and M&E activties

Result 1, output 2: The UN Country team has actively supported the Human RIghts based approach to programming becomes the cornerstone of governemnt policy development and implementation

Result 1, output 3: The UN Country Team has activily lobbied with the National Executive Committee (NEC) to incorporate the Human Rights Based approach into its submissions

Result 1, output 1:

AWP 2009 of Task teams is RBA based # of indicators in RBA language

Result 1, output 2: National planning mechnisms and documents (workplans, targettting mechanisms) are RBA based (e.g. Idnetifying right holders and duty bearers)

Result 1, output 3: # of NEC submisisons out of total submissions including HRBA approach

$0.00 $0.00 $0.00 $0.00

Strengthening the capacity of UNCTs to support national human rights protection systems Result 1: The UNCT provides technical support and advisory services to the government on the development and strengthening of national human rights protection systems

Result 1, output 1: The RC has advocated for OHCHR to provide a Human Rights Advisor reinforcing the capacity of the UN System to support government with the promotion of Human Rights

Results 1, output 2: The UN System has provided support, coordination and technical advisory services in support of the design and implementation of a Human Rights Council in PNG

Result 1, output 3: The UNCT has reinforced the capacity of the PNG government to meet the reporting requirements of CEDAW, CRC and CERD

Result 1, output 4: The UN System has provided HR training to rights holders, including citizends, Civil Society organizations and NGO's to empower them in their role as protectors of Human Rights in PNG

Result 1, output 5: The UN System has undertaken human rights based capacity development for mediation and arbitration in the post conflict region of Bougainville.

Result 1, output 1: Request and business case made to OHCHR HR advisor deployed

Result 1, output 2: Human Rights work inlcuded in AWP 2009 of Governance pillar Actual progress vs target progress 2009 in support of the Huyman Rights council

Result 1, output 3: # of government employees working on HR reporting trained in the CEDAW, CRC and CERD reporting requirments

Result 1, output 4: # of rightsholders and dutybearers trained Distribution of number of trainees amongst different groups (CS, government, NGOs's, citizens)

Result 1, output 5: Capacity development for Bougainville methodology is HR based

$0.00 $0.00 $0.00 $0.00

Other "Agency responsibilities are reflected in:

- The Joint UN Country Plan, pillar 1: Governance and Crisis Management intermediate outcome 1.4.

- Joint Annual Workplan 2009 of the Joint Task Team implementing Intermediate outcome 1.4

Result 1: Each agency that is a member of the Task Team in support of intermediate outcome 1.4 of the UNCP (Protection and advocacy for Human Rights) provides resources (human and/or financial) in support of the working groups AWP

Result 1, output 1: Each Head of Agency ensures the agency staff that are members of the Task Team in support of intermediate outcome 1.4 of the UNCP attend the meetings and perform their tasks as per the labor division outlined in the in the AWP 2009 of the Task Team in support of intermediate outcome 4.1 of the UNCP

Result 1, output 2: Each Head of agency provided the financial resources committed to the AWP to ensure the activities outlined in the AWP are implemented

Result 1, output 3: Staff members activities in support of the Task Team in support of intermediate outcome 4.1 of the UNCP are reflected in their performance evaluation"

"Result 1, output 1: % of meetings attended by agency staff attending Task Team meetings Target: 80% attended

Progress against AWP activties allocated to the staff member Target: Good rating for staff member contribution by Task team chair

Result 1, output 2: % of agency resources committted vs actual agency disbursement against the workplan

Result 1, output 3: All members of the Task Team have their activities in the context of the Task Team reflected in their performance evaluation

"

$0.00 $0.00 $0.00 $0.00

Common Services and Premises Planned initiatives to increase cost-effectiveness of UN operations, incl. common administrative services and common arrangements in support of programme delivery (including Joint Office initiative) Result 1: The UN System in PNG has designed the One Office approach, in line with their One Office pilot status

Result 1, output 1: The UN System has reinforced its internal capacity in support of the One Office approach by recruiting a Senior One UN Operations advisor to support the analysis and design of the One UN Operations strategy and approach

Result 1, output 2: The UN System has finalized a baseline assessment of the operating costs associated with the current (non integrated) cost of operations of the UN System in PNG, initially between the Excom agencies and at a later stage including the specialized agencies

Result 1, output 3: The UN System has finalized the preparatory scoping analysis outlining the extent to which common adminstrative services can be integrated, first between the Excom agencies and at a later stage including the specialized agencies

Result 1, output 4: UNCT has decided on the way forward for the One Un Operations, espcially in the context of administrative servcies integration for Excoms

Result 2: The UN System has improved the quality of existing Common Services

Result 2, output 1: The UN System has executed a quality assessment of current Common Services to identify areas for improvement of service delivery

Result 2, output 2: The UN SYstem has designed, costed and implemented a plan of action to enhance the quality of exisitng Common Services

Result 2, output 3: The UN System has implmented measures to further reduce operating cost of the UN System, especially in the area of Joint Procurement to enhance the cost effiency of UN Operations

Result 3: The UN System has identified additional Common Services where they are supporting the quality of the service delivered and/or are cost effective ways to lower costs of UN Operations

Result 3, output 1: The UN System has identified additional potential Common Services, based on cost/benefit analysis and feasability analysis

Result 3, output 2: The UN System has designed a Plan of Action and started implementation of the new services

Result 1, output 1: Senior UN Operations Offcier recuited and deployed

Result 1, output 2: Baseline assessment report available

Result 1, output 3: Preperatory scoping analysis report available

Result 1, output 4: Minutes of UNCT meetings reflect decision on the way forward for admin. servcies integration of Excom agencies

Result 2, output 1: Quality assessment executed

Result 2, output 2: Clear action plan to improve Common Servcie Quality prepared Progress against results in action plan

Result 2, output 3: Costs saved through Common Procurement is equal to or exceeds 250,000$

Result 3, output 1: A clear plan forward for additional Common Servcies is outlined Cost benefit analysis is executed for each of the additional common servcies suggested Feasability study is executed for each Common Service outlined in the plan

$10,000.00 $0.00 $0.00 $0.00

Planned initiatives on common premises Result 1: The UN System has finalized the preperatory analysis for the UN Haus and development has started

Result 1, output 1: The UN System has finalzied the needs requirements analysis for the UN Haus

Result 2, output 2: The UN System has finlaized the market assessment, quantified cost benfit analysis and feasability study of the suggested option

Result 2, output 3: The UN System has finalized the proposal and submitted it to the UNDG Working Group on Common Premises for approval, and agencies have recieved approval for the project

Result 1, output 1: Needs requirements report available, in line with WGCP requirements

Result 1, output 2: Market assessment report available Cost benefit analysis report available Feasability study available

Result 2, output 3: Proposal approved by UNCT Proposal submitted to WGCP and relevant agency HQs

$0.00 $0.00 $0.00 $0.00

Other (specify)

Other (specify) Other (specify) Result 1: By the end of 2009, the UN System has developed one, integrated Joint UN Country Strategy (JUNCS), which outlines the strategic results for both Programmes and Operations in Papua New Guinea, based on 5 core elements: UN Country Programme, One FUnd and Joint Resource Mobilization, One UN Operations, One UN Haus and One Voice (incl. Joint COmmunication)

Result 1, output 1: Joint UN Country Strategy document outlining the strategic result framework has been developed and agreed upon by UNCT

Result 1, output 2: The UN System has developed the results framework for the 5 elements of the Joint UN Country Strategy Framework

Result 1, output 3: The UN System has developed the monitoring and evaluation framework for the 5 elements of the Joint UN Country Strategy Framework

Result 1, output 4: The UN System has assessed the resource requirements for the 5 elements of the Joint UN Country Strategy Framework

Result 1, output 5: The UN System has designed the management arrangements (operationalization framework) for the 5 elements of the Joint UN Country Strategy Framework

Result 2: By the end of 2009, each of the 5 elements of the JUNCS will be supported by an Joint Annaul Workplan outlining the results for the UN System for that element for that year prerpared by the teams repsonsible for the implementation of the results framework of each element of the Joint UN Country STrategy

Result 3: By the end of 2009, the UNCT will started preparations for a UN capacity assessment focussed on assessing the current and required capacity of the UN System to deliver against the results as outlined by the JUNCS, and designing an capacity development strategy focussed on bridging the gap between required and available capacity

Result 3, output 1: By the end of 2009, the UN System has adjusted the existing UNDG capacity assessment methodology as defined in the UNDG toolkit for Reform to the PNG situation

Result 3, output 2: By the end of 2009, the UN System has contracted a external (neutral) consultancy company to support the capacity assessment in PNG (in cooperation with the UN Coordination Office)

Result 3, output 3: By the end of 2009, the UN has executed the capacity assessment and has used the results to design a capacity development strategy to bridge the potential gap between existing and required caapcities, in line with the JUNCS

Result 4: By the end of 2009, the UN System has provided techncial support to Government counterparts and implementing partners to enhance capacities in the area of results based management and performance management framework

Result 4, output 1: By the end of 2009, the UN System has designed the RBM training toolkit, tailored to the needs of government counterparts and implementing partners Result 4: output 2: By the end of 2009, the UN System has facilitated RBM capacity development events with government counterparts and implementing partners

Result 5: By the end of 2009, the UN SYstem has designed and applied results based management methodologies on the UNCP outlining development results - based on the national development strategy

Result 5, output 1: By the end of 2009, the UN System has executed a comparative anaylsis of agency ERP systems to analyse possible enhancements in terms of efficiency of the JUNCS reporting structures

Result 5, output 2: By the end of 2009, the UN System will have analysed the options to introdcue a PNG web based reporting design

Result 6: By the end of 2009, the UN System will have one Joint UN Staff Association representing al UN Staff interests towards UN senior management at the country level

Result 6, output 1: The UN Federation of UN STaff Associations (FUNSA) has designed its constitution and ToR Result 6, output 2: FUNSA has provided a unified platform for senior management to engage with staff, share information, identify staff issues and work together with staff towards solutions Result 6, output 3: FUNSA has desigfned a workplan for 2009 clearly articulating issues that it plans to take up on behalf of the staff with UN senior management within and outside the country

Result 1, output 1: Joint UN Country Strategy document developed and approved

Result 1, output 2: Results framework for each of the 5 elements of the Joint UN Country Strategy developed

Result 1, output 3: Each of the 5 results matrcies underpinning the 5 elements of the Joint Country STrategy has an RBM focussed and SMART M&E matrix

Result 1, output 4: Resources requirements are identified for each of the outcomes in each of the 5 results matrices

Result 1, output 5: the implementation mechanisms operationalising the results frameowrks are clearly outlined in the Joint UN Country Strategy

Result 2: Joint AWP developed and costed fore ach of the elements of the JUNCS

Result 3, output 1: PNG UN capacity development methodology developed

Result 3, output 2: External consultant contracted

Result 3, output 3 Capacity assessment executed Capacity development startegy sdeveloped

Result 4, output 1: Tailored RBM toolkit developed

Result 4, output 2: # of RBM training events facilitated with goevrnment

Result 5, output 1: Comparative analysis report avaialble Way forward identified to use the comparative analysis to simplify in country reporting

Result 5, output 2: Web bnased reporting design prepared and reviewed by UNCT

Result 6, output 1: Funsa constitution signed

Result 6, output 2: FUNSA briefing notes to UNCT UNCT minutes reflect discussion on FUNSA raised issues Communication from UNCT to FUNSA on decisions taken

Result 6, output 3: FUNSA AWP 2009

$275,000.00 $0.00 $0.00 $0.00

Coordination of Emergency Preparedness and Relief (WORKPLAN09)
Preparedness Coordination of emergency preparedness efforts of UNCT members and relevant humanitarian actors Refer below

$0.00 $0.00 $0.00 $0.00

Relief Coordination of humanitarian operations Refer above

$0.00 $0.00 $0.00 $0.00

Establishment of Humanitarian Country Team

Development of a response plan Result 1: By the end of 2009 the UN has contributed to the disaster preparedness and management capacity building in National Capaital DIstrict, provinces and communities, reinforcing national capacity to repsond to disasters efficiently and effectively

Result 1, output 1: Early warning systems and disaster reporting systems are strengthened

Result 1, output 2: Disaster management mainstreamed in the national curriculum and national planning process Capacity of the National Capital District strengthened, reinforcing quality and ability of response and coordination at national level

Result 1, output 3: National Action Plan reviewed and updated

Result 1, output 1 Support provided to early warning and diisaster systems systems

Result 1, output 2: Curriculum reflects Disaster Management topics Disaster Management features in the national planning process

Result 1, output 3 # of national action plans reviewed and updated

$0.00 $0.00 $0.00 $0.00

Other (specify) "Result 1: Each agency that is a member of the Task Team in support of intermediate outcome 1.6 of the UNCP (Disaster Management) provides resources (human and financial) in support of the working groups AWP

Result 1, output 1: Each Head of Agency ensures the agency staff that are members of the Task Team in support of intermediate outcome 1.6 of the UNCP attend the meetings and perform their tasks as per the labor division outlined in the in the AWP 2009 of the Task Team in support of intermediate outcome 1.6 of the UNCP

Result 1, output 2: Each Head of agency provides financial resources committed through the AWP to ensure the activities outlined in the AWP are implemented

Result 1, output 3: Staff members activities in support of the Task Team in support of intermediate outcome 1.6 of the UNCP are reflected in their performance evaluation"

"Result 1, output 1: % of meetings attended by agency staff attending Task Team meetings Target: 80% attended

Progress against AWP activties allocated to the staff member Target: Good rating for staff member contribution by Task team chair

Result 1, output 2: % of agency resources committted vs actual agency disbursement against the workplan

Result 1, output 3: All members of the Task Team have their activities in the context of the Task Team reflected in their performance evaluation

"

$0.00 $0.00 $0.00 $0.00

Advocy Result 1: National and provincial level institutions and donor partners effectively coordinate, prepare, deliver relief support in response to national disasters

Result 1, output 1: Public awareness activtires organised reinforcing proper disaster repsonse in case of need

Result 1, output 1: # of public awareness activities organised

$0.00 $0.00 $0.00 $0.00

Resource mobilization

UN Advocacy and Resource Mobilization (WORKPLAN09)
Joint UNCT Advocacy and Communications Development/implementation of the UNCT communications/advocacy strategy & plan Note: The Joint Communication strategy is one of the 5 elements of the Joint UN Country Strategy (JUNCS). The 5 elements of the JUNCS are UN Country Programme, One Fund and Joint Resource Mobilization, One UN Operations, One UN Haus and One Voice/Joint Communication.

Result 1: By the end of 2009, as part of the development of the Joint UN Country Strategy, the UNCT has designed a Joint Communication strategy, supported by a Joint Annual Workplan for UN Communications

Result 1, output 1: The UN System, through the Joint UN Communications Committee, has developed a joint communication strategy supported by a results framework, an M&E framework, resource requirements

Result 1, output 2: At the end of 2009, the UNCT, through the Joint UN Communication Committee, has designed a advocacy strategy based on two key advocacy areas: 1. Gender Based Violence and 1. Universal Base Education

Result 1, output 3: The UN System will have defined an AWP supporting Joint Communication efforts and focussing the joint communication activities in 2009

Result 1, output 1: Joint Communication Strategy is available M&E framework in support of joint communication strategy is available Results in the Joint Communication strategy are costed

Result 1, output 2: Joint communication strategy has an advocacy strategy reflecting GBV and UBE

Result 1, output 2: Joint AWP 2009 signed

$11,000.00 $0.00 $0.00 $0.00

Other (specify)

Joint UNCT Resource Mobilization Strategy Development/implementation of RM strategy Note: The Joint Communication strategy is one of the 5 elements of the Joint UN Country Strategy (JUNCS). The 5 elements of the JUNCS are UN Country Programme, One Fund and Joint Resource Mobilization, One UN Operations, One UN Haus and One VOice/Joint Communication.

Result 1: By the end of 2009, the UNCT has designed and implemented a One Fund in support of the Joint UN Country Strategy (Programmes and Operations)

Result 1, output 1: The One Fund outline and management mechanism (including allocation mechanisms) have been designedand approved Result 1, output 2: The One Fund Memorandum of Understanding (MoU) between participating agencies is signed Result 1, output 3: The Standard Servcie Agreement (SSA) with donors copntributing to the One Fund has been signed

Result 2: By the end of 2009, in support of the Joint UN Country Strategy and the One Fund, the UNCT has designed and implemented a Joint Resource Mobilization strategy

Result 2, output 1: Available and required resource are mapped against the results frameworks of the 5 elements of the Joint UN Country Strategy Result 2, output 2: Donor analysis executed for in country and pre-selected non represented donors e Result 2, output 3: Resource Mobilization strategy designed

Result 1, output 1: One Fund management mechanisms designed and approved # of MoUs signed vis a vis total number of pareticipating agencies # donors that signed the SAA, as opposed to total number of donors

Result 2, output 1: Resource gap analysis against the Joint UN Country Strategy executed Donor analysis executed Resource Mobilization strategy approved and implemented

$0.00 $0.00 $0.00 $0.00

Other (specify)

Security Management (WORKPLAN09)
Security Duty station specific security risk assessment (SRA) for all locations in the country where UN staff are present

Implementation of mitigating measures as identified in SRA

Other

Up to date security plan Result 1: By the end of 2009, the SMT will have developed a UNCT security plan 2010 outlining the activities and focus of security priorites and tasks for 2010

Result 1, output 1: Security plan developed

$0.00 $0.00 $0.00 $0.00

Security Management Team Result1: The UN SYstem staff's security is monitored and managed

Result 1, output 1: The DO/SMT monitors the security situation in country on an ongoing basis and manages the ongoing UN Security measures aimed at safeguarding staff, offcies and residences (MOSS and MORSS compliance) Result 1, output 2: The DO/SMT meets regularly to discuss the security situation in PNG Result 1, output 3: The DO/SMT pro-actively has taken measures to enhance staff awareness of the security situation and provides training and feedback to advise staff on how to enhance and maintain their security

Result 1, output 1: # quarterly risk assessment reports

# of months of MOSS compliance % of residences MORSS compliant

Result 1, output 2: # of SMT meetings Attendance rates SMT meetings

Result 1, output 3: # of daily sitans to staff % of new staff receiving the security briefing

$0.00 $0.00 $0.00 $0.00

Implementation of security training for staff

Non-Resident UN Agencies (WORKPLAN09)
Special measures to integrate non-resident UN agencies in UNCT processes Supporting the Involvement of non-resident UN agencies in the national strategic planning processes/ UN programming Result 1: By the end of 2009, the UN System has a management system is place that ensures regular updating and coordination with NRA's that have activities in the UN Country Programme

Result 1, output 1: The UN System in Papua New Guinea has sent regular short briefs and the minutes of UNCT meetings to representatives of NRA's with interests in PNG with the aim of keeping them minformed on developments in country Result 2, output 1: The UN System in Papua New Guinea, through the UN Coordination Office, will provide coordination capacity in support of NRA's to liaise with NRA's if their active input or decisions are needed or for NRA's to have a first point of call in case they require information or feedback from the UNCT

Result 1, Output 1: # of brief and minutes sent to NRA representatives

$0.00 $0.00 $0.00 $0.00

Other (specify)

Coordination Capacity of the UNCT (WORKPLAN09)
Strengthening UNCT Coordination Capacity RCO Staffing Result 1: The role of the RC Office (called UN Coordination Office in PNG) is defined as providing independent coordination and advisory support services, to the UNCT and RC, for the development and implementation of the strategic result areas of the of the 5 elements of the Joint UN Country Strategy in Papua New Guinea. In order to realize this result, the UN COordination consists of 5 staff members:

Chief of UN Coordination unit (L4) Senior One UN Operations Advisor (ALD 4) M&E Specialist (ALD 4) Coordination Associate (GS 6) Communication Analyst (NO-B) MDG Advocacy Advisor (NO-A)---Millenium Campaign

$222,000.00 $0.00 $0.00 $0.00

Materials/Equipment Procurement of 2 laptops replacing the old laptops Procurement of a projector to project presentations during UNCT meetings/retreats,outdoor meetings Procurement of stationary items for office use Procurement of workshop related items including flipcharts, markers, cards, tape etc

$10,000.00 $0.00 $0.00 $0.00

Training of UN staff Knowledge and capacity development and knowledge sharing initiatives of 5 UNCO staff members: at an average of 1 training event per year, including travel. Training needs are outlined in the staff member RCA Competence development plan

Attendance knowledge sharing initiatives/regional/global meetings

Support to knowledge sharing, with a specific focus on Delivery as One and RBM mechanisms: - DoA material development - Knowledge sharing event

$57,000.00 $0.00 $0.00 $0.00

Other (specify) RCO Travel other than training Workshop Facilitation: UNCT retreats, in country RBM based workshops supporting the design of the results frameworks

$15,000.00 $0.00 $0.00 $0.00


TOTAL $649,000.00 $0.00 $0.00 $0.00