2007 Resident Coordinator Annual Report
While 2008 started with an optimistic note for Mongolia, with high commodity prices for its main exports and expectations of continuous high growth , it ended with a much more sober note when the global financial crisis hit those same copper prices that had led much of the previous growth, followed by significantly reduced FDI, serious liquidity shortages and persistent macroeconomic imbalances. The budget approved by Parliament at the end of 2008 carried a very large deficit that would need to be addressed in 2009.

Parliamentary elections held in June caused unexpected and unprecedented riots in the capital Ulaanbaatar, with 5 casualties followed by the declaration of four days of state of emergency. After months of negotiations, a coalition government was sworn in, with the task of delivering on some unrealistic electoral promises and concluding important mining deals that have remained pending for a while.

An important milestone achieved in 2008 was the approval by Parliament of the MDG-based National Development Strategy (NDS), that should serve as a basis for medium and short-term planning. While the document is important in providing a strategic commitment to MDG-centered policies, it still falls short of providing binding directives for actual implementation and budgeting framework.

The UNCT continued this year its efforts to “Deliver as One UN” and developed a stocktaking report shared with DOCO on its achievements, experiences, lessons learnt and need for support to continue to make progress as a self nominated “self-starter”.

Four UN joints programmes on MDGs monitoring, HIV/AIDS, gender-based violence and water and sanitation have been signed by all resident and non-resident UN agencies and rolled out. Coordinated efforts on the MDG focused this year on MDG-consistent planning and budgeting. A UN joint mission was organized in response to a government’s request following a controversial chemical spill. Two extended UNCT retreats took place during the year, including Beijing-based agencies and the IFIs. An all-staff retreat, with all staff from all agencies present in Mongolia, was also organized, with a team-building, shared vision agenda for UN personnel at all levels.

Summary on progress towards UNDAF outcomes


In 2008, the UNCT made progress in ensuring coherence among agencies’ support and rolled out UN joint programme frameworks through coordinated UN inter-agency working groups on HIV/AIDS; MDG monitoring; Water and Sanitation; and Gender-based violence.

HIV/AIDS: The first joint meeting of the UN and the National Committee on AIDS (NCA) marked the formal transformation of UN Theme Group into a National Theme Group, co-chaired by UNICEF and the NCA. The NTG regular meetings served as an open forum for information sharing and joint initiatives by stakeholders representing more than 30 organizations from different sectors.

The Joint UN Team on AIDS (JUNTA) comprised of the HIV/AIDS focal points of UN Agencies (WHO, UNDP, UNICEF, UNFPA and UNESCO) was formalized after signing a Joint Programme on AIDS. In order to support the national response to HIV/AIDS, the Theme Group provided ongoing programme and policy guidance to the JUNTA chaired by a full time UNAIDS Focal Point.

The Theme Group mobilized additional resources ($73,500) from the 2008-2009 UNAIDS PAF to support a comprehensive external review to evaluate the impact, effectiveness and adequacy of the national response to HIV/AIDS/STIs and to formulate recommendations. The recommendations were integrated into the development of the first costed National Strategy Plan on HIV/AIDS and STIs, 2009-2015. Since May 2008, the UN TG and the JUNTA contributed substantively to this process through participation in the relevant Steering Committee and five technical working groups. The entire exercise was very participatory, with international technical expertise provided by the World Bank and UNAIDS.

The UNTG provided technical assistance to the Global Fund projects in terms of proactive involvement in the CCM and proposal development for Round 9. The UN TG with the NCA facilitated the observance of the 2008 World AIDS Day Campaign to draw the attention of decision-makers and the general public to HIV/AIDS/STI. The UN supported the 4th National Seminar that reached a consensus on the newly developed National Strategy Plan on HIV/AIDS and STI.

Lastly, the JUNTA worked on achieving the minimum standards set by the “UN Cares” Initiative and reported on the implementation status to the Global UN Cares programme. The project on “Ensuring provision of condoms for UN personnel” continued, together with training sessions on HIV/AIDS for UN staff.

MDG monitoring and evaluation system: UN agencies supported the design of a nation-wide system for MDG monitoring, now awaiting approval from the cabinet. The system enables the government, the donor community and civil society to extract data from the DevInfo data base and use it for MDG progress monitoring. UN agencies continued to support national stakeholders in building their capacity to collect data from primary sources, conduct analytical work and use them in policy formulation and implementation. The Mongolia-specific MDG – 9 related indicators were included in the regular Household Socio-Economic Survey which enables citizens to express their opinions and perceptions about public service delivery in the country.

Water and Sanitation: In response to an urgent government request, the UN commissioned a large UN mission led by WHO and with the participation of FAO, UNDP and UNFPA for the comprehensive assessment and response to a chemical emergency caused by illegal mining. The resulting recommendations were presented to the government through a consultative workshop organized by UN agencies.

Some key milestones of the UN joint programme on Water and Sanitation include: (i) a decentralization policy framework for local service delivery was completed jointly by UN agencies, with a review of current water and sanitation institutional settings with specific focus on local service delivery; (ii) a study on heavy metal contamination of water sources, due to the booming mining industry and specifically uncontrolled mining activities, were conducted; (iii) a needs assessment of the institutional capacity for water and sanitation management was initiated; (iv) a feasibility study of the establishment of waste water treatment facilities in target soums (local administrative units) was initiated.

Gender: the UNTG on Gender held an extended retreat with the participation of national institutions to review the role and functions of the UNTG to support national efforts to promote gender equality. The UN joint programme On Gender-based violence continued, with milestones including: (i) as part of the improved normative framework, conducted a successful lobbying campaign that resulted in the adoption of the Palermo protocol and related international instruments; (ii) to improve evidence-based advocacy and prevention measure, developed a common language on the concepts and methodological approach to gender and gender based violence in research and interventions; designed and implemented a public campaign to target men and boys as both perpetrators and allies in preventing and ending violence against women; (iii) to build capacity for improved protection and services to victims, piloted one-stop centre for victims of violence against women and children.

The TG has also done an extensive review of the CEDAW committee recommendations issued in late 2008 on the Mongolian national report, and is currently developing an action plan for their follow-up.

Maternal and Child health: A joint programme document on Maternal and Child health is being finalized. As studies indicate that the western region has one of the highest maternal and infant mortality rates, the UN supported the organization of the Western Regional Conference on Maternal and Newborn health that resulted in the endorsement of a joint action plan – Call for Commitment of local province governors to improve mother and child health in the region. A new coordination mechanism was established, with a national child survival partnership involving all stakeholders, including rural health staff. UN agencies continued to provide extensive support to improve access and quality of sexual and reproductive health services in the capital city and rural areas. As part of the national response to maternal and child health issues, several agencies are continuing to jointly support a comprehensive assessment of emergency obstetric and newborn care in selected areas of the country.

Basic social services: UNESCO, UNICEF, WHO and UNDP are in process of finalizing a joint project proposal for “Comprehensive Community Services to Improve Human Security for the Rural Disadvantaged Populations in Mongolia,” aiming at providing basic social services (education, health, and business development) to rural populations in the Western Aimags. The project has a specific focus on ethnic and linguistic minorities. The proposal is being submitted to the UN Trust Fund for Human Security.

Human rights: The global campaign to commemorate the 60th Anniversary of the Universal Declaration of Human Rights was made visible in Mongolia with several public awareness initiatives taken place around 10th December, with a nationally driven process. The UNTG on Human rights, co-chaired with the National Human Rights Commission, supported various activities; however, the political instability that followed the 1 July riots had considerably slowed down efforts to consolidate these into a cohesive campaign. The UNTG produced an information piece in the printed media including the message issued by the Secretary-General, an op-ed from the UN High Commissioner for Human Rights, an editorial from the UNRC, and an article from the Chief Commissioner of the National Human Rights Commission of Mongolia. Also, a public documentary on the human rights of detainees was produced and aired on 10th of December. As human rights institutions have considerably evolved in Mongolia since the inception of the UN TG on Human rights in 1998, the purpose, scope and modality of this mechanism will be reviewed in 2009 in order to remain relevant and useful.

A workshop on Public-Private Partnership (PPP) for basic service delivery was jointly organized by UNICEF, UNDP and the government of Mongolia, with the participation of international experts including UNESCAP. It generated keen interest by the government to engage in PPP with the support of the UN system, to continue in 2009 with the establishment of a PPP parliamentary committee and the discussion of a new law on PPP.

Summary on progress in UN Reform


Delivering as One UN

The process originated as a spontaneous initiative by the UNCT, primarily because Delivering as One UN in Mongolia made practical and logical sense. The UNCT engaged the Government, building on the joint activities already initiated by UN agencies that had demonstrated ”oneness” and commitment to UN coherence. The UNCT developed a stocktaking report that summarizes its achievements in terms of UN joint programmes, strengthening of UN coordination mechanisms such as co-chaired UNTGs, UN technical working groups and common services. The report was shared with DOCO and regional directors, with a request for additional support and guidance.

UN Coordination mechanisms: There are four inter-agency technical working groups including staff from resident and non-resident agencies: HIV/AIDS, MDGs, Water and Sanitation, Maternal and Child health, Gender-based violence. These continued to focus on enhancing synergies and impact. The three UNTGs on HIV/AIDS, on Gender and on Human Rights are co-chaired by a relevant national counterpart and continue to provide a forum for substantive discussions, information sharing, policy advocacy and joint events and activities, with progressively increased ownership by national counterparts.

Extended UNCT Retreats have became an important platform for substantive interactions and identification of issues of common interest and possible joint initiatives with the IFIs (World Bank, Asian Development Bank and IMF). The first all-UN Staff Retreat brought together a diverse group of staff members from all agencies and all levels, sharing ideas on a common agenda based on staff experience on “communicating as one-UN”, used as a team-building theme of interest for colleagues from all areas of work. Several other all-staff meetings and training sessions were organized on issues of common interest such as HIV/AIDS, security, safety and health.

To hear the voices of youth in the country, the UNFPA Youth Advisory Panel was expanded to become the first UN Youth Advisory Panel for the entire UNCT to take into account the views of youth, with a broad representation of public and non-governmental youth organizations (a separate good practice on the UN YAP is enclosed).

The UN Communications Group continued its efforts to ensure harmonized internal and external information dissemination and communication and to organize joint events and activities, including the production of a joint bi-annual One UN newsletter replacing agency-specific ones.

HACT: The HACT Task Force made some progress in rolling out the initiative. The planned micro-assessments of two pilot government agencies were conducted in March 2008 by KPMG Malaysia. The findings of these micro-assessments confirmed existing concerns over the current management of funds provided to the Government of Mongolia, that will need to be addressed for HACT to be fully implemented.

The HACT Task Force organized a workshop on the HACT objectives within the context of the Paris Declaration and Accra Agenda for Action, to understand how to proceed in the Mongolian context. This resulted in an agreement that effective HACT implementation will require a change of government systems on how UN funds are channeled and managed. The UN Resident Coordinator met with the Minister of Finance to agree on a new approach. A joint working group has been agreed, to be staffed by the Ministry and the HACT Task Force, to review and advise on the management of UN funds and other aid grants, and to propose a way forward to integrate these into the government’s own systems.

The three ExCom agencies present in Mongolia - UNDP, UNFPA and UNICEF – have so far achieved harmonization in the use of common FACE forms, quarterly budgeting, advances and reporting. Further harmonization on monitoring processes will be rolled out in 2009.

MDG PROGRESS

In 2008, the MDG-based National Development Strategy (NDS) was adopted by the Parliament of Mongolia, which serves as a basis for medium and short term planning and budgeting. Based on the NDS and findings of the Second National MDG Progress Report, the Mongolia-specific MDG targets were updated in line with the international indicators framework and national needs. The Parliament has defined the roles and responsibilities of the national stakeholders and main mechanisms for the MDG monitoring and financing. However, progress is still needed for the NDS to translate into binding policy directives and budgetary frameworks.

The UNCT initiated in 2008 a new line of support to MDG-consistent budgeting. The UN agencies assisted the government to introduce an MDG-consistent programme budgeting approach in its annual budgeting, with training for respective staff of all ministries and government agencies organized jointly with the Ministry of Finance and the World Bank, and sector-specific guidance provided by UN agencies according to their specific mandate. A concept note was developed on making and MDG-consistent budget that can be used for further UN joint interventions for achieving the MDG.

MDG localization process: Efforts focused on 4 selected pilot provinces and 2 districts of the capital city that launched sub-national MDG reports. These highlight the main challenges facing the local level and priority policies to achieve the MDGs. The reports were used as a basis for defining local level MDG targets and identifying respective monitoring indicators. In addition, MDG localization efforts were also undertaken by UN agencies in the 3 western provinces, the most impoverished of the country.

Aid effectiveness and donor coordination: with support from the World Bank the Government continued to host a semi-annual Technical Meeting with External Partners as a modality for donor coordination. The UN supported the government’s participation in the Accra Meeting with policy advocacy and capacity development of government staff. A web-based data-base fort externally-financed projects and programmes was created in the Ministry of Finance, a starting point for harmonizing aid strategies with the NDS.

After completing its current phase, a UN joint programme on Development Cooperation Effectiveness was evaluated this year. The findings highlighted that, while the programme supported the government to enhance the quality and accessibility of information to decision makers and created a more enabling environment for improving the country’s development effectiveness, it did not deliver against planned outputs. Also, its inter-agency nature was not fully maintained, as one agency remained in charge of its management and most funding. A new programme phase and design will be developed in 2009.

The UN Resident Coordinator continued to chair monthly donor meetings for information sharing and policy dialogues, inviting senior government officials on critical issues such as agriculture development, elections, impact of food price increases and mining.

UN COMMON SERVICES AND SECURITY

Common services: The OMT continued to identify low cost, quality common services and seek new ways for further harmonized services. Preparatory works have been completed to conclude long-term agreement with a printing vendor. The OMT was linked to the UNCT Intranet to make shared up-to-date information resource accessible to all UN agencies, including UN common services policies, initiatives, lessons learned, best practices and web-based roster. Contracts were concluded with 11 commonly used hotels to contain costs for UN agencies. UN rates and tariffs were reviewed and updated reflecting local market trends. An international architect (already working on the neighboring German embassy in Ulaanbaatar, facing similar structural problems) was hired to make an assessment of the UN premises, proposing structural reinforcement measures, as an alternative to the demolition previously decided by the government agency on State Properties. This issue is still pending and the UNCT has requested the support of the Task Team on Common Premises, HQ inter-agency group.

Safety and Security environment: Mongolia continues to enjoy “no security phase” and the overall security situation is stable, despite the incidents of 1 July, with 5 casualties and significant damage to property in the immediate surroundings of the main city square . There are no areas of instability in the country; there have been no acts of terrorism, kidnapping, major criminal incidents, or extremist activity directed against UN staff and/or operations in Mongolia. Mongolia is still considered a relatively safe country with a peaceful transition to democracy and a market economy. However, deteriorating living standards and increasing disparities for part of the population, relatively high unemployment, acute social problems as well as the high incidence of alcoholism are associated with an increase in crime in the capital city, and have the potential for generating social instability. Currently, the main potential threats to the safety and security of UN staff and their dependants in Mongolia are associated with field travel, crime, road and aviation safety, medical emergencies as well as harsh weather conditions and natural disasters. In 2008 the Security Management Team has met regularly and performed its duties as required by the Field Security Handbook. All required formal security planning is in place and up to date. Primary emphasis has been placed on monitoring of the general situation, emergency communications, medical emergency response and general in-country security regulatory framework.

A human influenza pandemic tabletop exercise (TTX) was conducted by the UN Mongolia Country Team. The simulation exercise provided an opportunity for the UNCT to discuss pandemic preparedness issues and assess the status of their preparedness to respond to a pandemic emergency in Mongolia. The exercise was facilitated by the UNICEF regional office. The timeliness of this exercise was also underscored by the approval of the World Bank AHI project for Mongolia, which will provide about US$4.66 million and will require a higher level of coordination and collaboration between the UN system and government agencies.

Key aspects of the proposed 2009 workplan


PROSPECTS FOR 2009 2009 will be another challenging year as the global financial and economic crisis are having a strong impact on the country, heavily dependent on commodity exports. The government faces a complex challenge, to sustain economic growth and containing inflation, while continuing its social programmes to address poverty and inequality in the context of a large budget deficit, reduced government revenues and worsened external trade terms. The UNCT will continue efforts on MDG-consistent planning and budgeting process, with a critical approach sensitive to the needs to adapt this to the evolving situation and specific country reality, and provide funding and technical support to the National Statistical Office and its national and local counterparts in the preparation of the 2010 census. The UNDAF mid-term review is planned for mid-2009, to take stock of achievements and necessary adjustments in the UN interventions to support national priorities.




   2008 Results and Use of Funds

2008 Results and Use of Funds
Part One: Progress towards UNDAF outcomes (Results 2008)
Key Result Area Outcome Name Indicate Total Budget Per Outcome Provide an indicative budget delivery amount per outcome in 2008.    Comments
UNDAFOutcome 11. Pro-poor good quality socio-economic services available to vulnerable population in disadvantaged regions and areas.$4,821.99$4,821.99 
UNDAFOutcome 2Democractic processese strengthened through institution building, civil society empowerement, and enhanced accountability and transparency $2,885.15$2,885.15 
UNDAFOutcome 3A holistic approach to environmentally sustainable development promoted and practiced for improving the well-being of rural and urban poor $2,225.23$2,225.23 
UNDAFOutcome 4Outcome 4:Global, regional and South-South cooperation strengthened to address cross-border social, economic and envrinonmental concerns. $772.32$772.32 
UNDAFOutcome 5   
PART 1 TOTAL $10,704.69 $10,704.69
Part Two: Coordination Results
Key Results Area Expected Outputs1 Performance Indicators2 Actual Outputs at Year End Funds required/spent at Year End Additional Support Needed from HQ or Regional Director's Team Target Date
SRC UNCCF Transition Un Agencies3 Other
Required Spent Required Spent Required Spent Required Spent Required Spent Q1 Q2 Q3 Q4
Result Area 1: Coordination for Results
UNCT Contribution to the National Development Plan/Poverty Reduction Strategy
UN support to formulation/implementation of relevant national strategies or plans e.g. JAS/NDP/PRSP

       
UN plan to support the implementation of the Millennium Declaration and/or the UNDG Action Plan on the Development Outcome of the World Summit (MDG Action Plan) * Continued support to national efforts in national MDGs planning, mainstreaming and localization

Undertook policy advocacy for MDG consistent budgeting

UN agencies assisted the government to introduce an MDG-consistent programme budgeting approach in its annual budgeting, with training for respective staff of all ministries and government agencies organized jointly with the Ministry of Finance and the World Bank, and sector-specific guidance provided by UN agencies according to their specific mandate

A concept note was developed on making and MDG-consistent budget that can be used for further UN joint interventions for achieving the MDG.

MDG localization process: Efforts focused on 4 selected pilot provinces and 2 districts of the capital city that launched sub-national MDG reports. The reports were used as a basis for defining local level MDG targets and identifying respective monitoring indicators.

$15,000.00 $15,000.00

       
UN support to capacity development strategies

       
UN assistance to national authorities for the preparation of the national report on the implementation of the Brussels Programme of Action of LDCs 4 *

       
Formulation/implementation of a transition plan or strategy 5

       
Other

       
Aid Coordination / Management / Paris Declaration
Planned efforts to making use of national systems in the areas such as programme/project reporting, PRS/sectoral monitoring and evaluation systems, annual PRS/sectoral performance reviews, national procurement systems, etc

       
UN support to aid coordination/management Fully operationalized aid tracking system

Convened monthly donor meetings

Provided techincal support for policy development of effective aid management

Supported conducting a survey and other preparations for Global conference on Paris Declaration in Accsa

With support from the World Bank the Government continued to host a semi-annual Technical Meeting with External Partners as a modality for donor coordination.

The UN supported the government’s participation in the Accra Meeting with policy advocacy and capacity development of government staff.

A web-based data-base fort externally-financed projects and programmes was created in the Ministry of Finance, a starting point for harmonizing aid strategies with the NDS.

The UN Resident Coordinator continued to chair monthly donor meetings for information sharing and policy dialogues, inviting senior government officials on critical issues such as agriculture development, elections, impact of food price increases and mining.

       
Other

       
UNDAF/Common Programming
Efforts to align UN programme cycle with national development cycle * Finalized UNDAF M&E Framework and establish the system for on-going reivew

       
Preparation of CCA/UNDAF

       
Implementation of UNDAF M&E Framework * Held UNCT-Government annual progress review

UNRC office strengthened through recruitment of UN M&E officer to ensure UNDAF on-going monitoring process

       
UNDAF Annual Review/ UNDAF Evaluation

       
Other

       
Joint Programmes6
Preparation/ implementation of new Joint Programmes * Signed JPs on MDGs monitoring, HIV/AIDS, Water and Sanitation and Gender-based violence

Finalized JP on Maternal and Neo-natal mortality

Undertook UN Programme staff retreat to share progress and experiences

The Theme Group mobilized additional resources ($73,500) from the 2008-2009 UNAIDS PAF to support a comprehensive external review to evaluate the impact, effectiveness and adequacy of the national response to HIV/AIDS/STIs and to formulate recommendations.

Milestones of UN joint programme on Water and Sanitation: (i) a decentralization policy framework for local service delivery was completed jointly by UN agencies, with a review of current water and sanitation institutional settings with specific focus on local service delivery; (ii) a study on heavy metal contamination of water sources, due to the booming mining industry and specifically uncontrolled mining activities, were conducted; (iii) a needs assessment of the institutional capacity for water and sanitation management was initiated; (iv) a feasibility study of the establishment of waste water treatment facilities in target soums (local administrative units) was initiated.

The UN joint programme On Gender-based violence continued, with milestones including: (i) as part of the improved normative framework, conducted a successful lobbying campaign that resulted in the adoption of the Palermo protocol and related international instruments; (ii) to improve evidence-based advocacy and prevention measure, developed a common language on the concepts and methodological approach to gender and gender based violence in research and interventions; designed and implemented a public campaign to target men and boys as both perpetrators and allies in preventing and ending violence against women; (iii) to build capacity for improved protection and services to victims, piloted one-stop centre for victims of violence against women and children.

A joint programme document on Maternal and Child health is being finalized. As studies indicate that the western region has one of the highest maternal and infant mortality rates, the UN supported the organization of the Western Regional Conference on Maternal and Newborn health that resulted in the endorsement of a joint action plan – Call for Commitment of local province governors to improve mother and child health in the region. A new coordination mechanism was established, with a national child survival partnership involving all stakeholders, including rural health staff. UN agencies continued to provide extensive support to improve access and quality of sexual and reproductive health services in the capital city and rural areas. As part of the national response to maternal and child health issues, several agencies are continuing to jointly support a comprehensive assessment of emergency obstetric and newborn care in selected areas of the country.

UNESCO, UNICEF, WHO and UNDP are in process of finalizing a joint project proposal for “Comprehensive Community Services to Improve Human Security for the Rural Disadvantaged Populations in Mongolia,” aiming at providing basic social services (education, health, and business development) to rural populations in the Western Aimags. The project has a specific focus on ethnic and linguistic minorities. The proposal is being submitted to the UN Trust Fund for Human Security.

$5,000.00 $5,000.00

       
M&E of Joint Programmes

       
Other

       
HACT
Plan for the roll-out/implementation 7 of HACT in the country * Completed 2 micro assessment and rolled out full HACT

The planned micro-assessments of two pilot government agencies were conducted in March 2008. The findings of these micro-assessments confirmed existing concerns over the current management of funds provided to the Government of Mongolia, that will need to be addressed for HACT to be fully implemented.

A joint working group has been agreed, to be staffed by the Ministry and the HACT Task Force, to review and advise on the management of UN funds and other aid grants, and to propose a way forward to integrate these into the government’s own systems.

The three ExCom agencies present in Mongolia - UNDP, UNFPA and UNICEF – have so far achieved harmonization in the use of common FACE forms, quarterly budgeting, advances and reporting.

       
Strengthening national systems/capacities through HACT

       
Other

       
Gender Equality
UN support to incorporation of gender equality in national planning processes (such as National Development Strategies; PRSPs; SWAPs; Joint Assistance Strategies, etc.)

       
Capacity development for gender theme groups to support UNCT to respond to national priorities for gender equality Continued capacity development of National Committee on Gender Equality and line ministries

UNTG on Gender held an extended retreat with the participation of national institutions to review the role and functions of the UNTG to support national efforts to promote gender equality.

The TG has also done an extensive review of the CEDAW committee recommendations issued in late 2008 on the Mongolian national report, and is currently developing an action plan for their follow-up.

$4,000.00 $4,000.00

       
Other

       
HIV/AIDS
Establishment of Joint UN Team on AIDS and implementation of joint programme of support on AIDS * Established One UN HIV/AIDS team

The Joint UN Team on AIDS (JUNTA) comprised of the HIV/AIDS focal points of UN Agencies (WHO, UNDP, UNICEF, UNFPA and UNESCO) was formalized after signing a Joint Programme on AIDS. In order to support the national response to HIV/AIDS, the Theme Group provided ongoing programme and policy guidance to the JUNTA chaired by a full time UNAIDS Focal Point.

The UNTG provided technical assistance to the Global Fund projects in terms of proactive involvement in the CCM and proposal development for Round 9.

       
UN support to the national response to AIDS through strengthening the Three Ones * Continued capacity development of National AIDS Committee

The first joint meeting of the UN and the National Committee on AIDS (NCA) marked the formal transformation of UN Theme Group into a National Theme Group, co-chaired by UNICEF and the NCA. The NTG regular meetings served as an open forum for information sharing and joint initiatives by stakeholders representing more than 30 organizations from different sectors.

$4,000.00 $4,000.00

       
HIV/AIDS in the Workplace Implemented

The JUNTA worked on achieving the minimum standards set by the “UN Cares” Initiative and reported on the implementation status to the Global UN Cares programme. The project on “Ensuring provision of condoms for UN personnel” continued, together with training sessions on HIV/AIDS for UN staff.

       
Other

       
Human Rights
Application of Human Right Based Approach

       
Strengthening the capacity of UNCTs to support national human rights protection systems Continued capacity development of National Human Rights Commission

The global campaign to commemorate the 60th Anniversary of the Universal Declaration of Human Rights was made visible in Mongolia with several public awareness initiatives taken place around 10th December, with a nationally driven process.

The UNTG on Human rights, co-chaired with the National Human Rights Commission, supported various activities; however, the political instability that followed the 1 July riots had considerably slowed down efforts to consolidate these into a cohesive campaign.

The UNTG produced an information piece in the printed media including the message issued by the Secretary-General, an op-ed from the UN High Commissioner for Human Rights, an editorial from the UNRC, and an article from the Chief Commissioner of the National Human Rights Commission of Mongolia.

Also, a public documentary on the human rights of detainees was produced and aired on 10th of December.

As human rights institutions have considerably evolved in Mongolia since the inception of the UN TG on Human rights in 1998, the purpose, scope and modality of this mechanism will be reviewed in 2009 in order to remain relevant and useful.

$4,000.00 $4,000.00

       
Other Organized annual Human Rights Forum

       
Coordination of Humanitarian/Natural Disaster Operations
Coordination of humanitarian operations

       
Preparation of crisis prevention/natural disaster operations/plans

       
Contingency Plan initiatives

       
Other

       
Security
Security Management Team Updated Security-related documents based on cluster approach

Security Management Team has met regularly and performed its duties as required by the Field Security Handbook. All required formal security planning is in place and up to date. Primary emphasis has been placed on monitoring of the general situation, emergency communications, medical emergency response and general in-country security regulatory framework.

       
UNCT Security Plan

       
Other Organized Table top training on Avian influensa

A human influenza pandemic tabletop exercise (TTX) was conducted by the UN Mongolia Country Team. The simulation exercise provided an opportunity for the UNCT to discuss pandemic preparedness issues and assess the status of their preparedness to respond to a pandemic emergency in Mongolia.

The timeliness of this exercise was also underscored by the approval of the World Bank AHI project for Mongolia, which will provide about US$4.66 million and will require a higher level of coordination and collaboration between the UN system and government agencies.

$2,000.00 $2,000.00

       
Common Services and Premises
Planned initiatives to increase cost-effectiveness of UN operations, incl. common administrative services and common arrangements in support of programme delivery (including Joint Office initiative) Undertook OMT retreat

Preparatory works have been completed to conclude long-term agreement with a printing vendor.

The OMT was linked to the UNCT Intranet to make shared up-to-date information resource accessible to all UN agencies, including UN common services policies, initiatives, lessons learned, best practices and web-based roster. Contracts were concluded with 11 commonly used hotels to contain costs for UN agencies.

UN rates and tariffs were reviewed and updated reflecting local market trends.

An international architect (already working on the neighboring German embassy in Ulaanbaatar, facing similar structural problems) was hired to make an assessment of the UN premises, proposing structural reinforcement measures, as an alternative to the demolition previously decided by the government agency on State Properties.

This issue is still pending and the UNCT has requested the support of the Task Team on Common Premises, HQ inter-agency group.

$1,000.00 $1,000.00

       
Planned initiatives on common premises

       
Other Updated Avian Influensa Contingency plan

The UN AI Contingency Plan is duly updated

       
Other (specify)
Other (specify)

       
Result Area 2: UN Advocacy and Resource Mobilization
Joint UNCT Advocacy and Communications
Development/implementation of the UNCT communications/advocacy strategy & plan Supported UN Communications Group

Provided policy support to UNCT

The UN Communications Group continued its efforts to ensure harmonized internal and external information dissemination and communication and to organize joint events and activities, including the production of a joint bi-annual One UN newsletter replacing agency-specific ones

$15,000.00 $15,000.00

       
Other Observed UN days

Developed One UN Newsletters (2)

UNCG observed UN days and continued the production of a joint bi-annual One UN newsletter replacing agency-specific ones.

$11,000.00 $11,000.00

       
Joint UNCT Resource Mobilization Strategy
Development/implementation of RM strategy

       
Other

       
Result Area 3: Non-Resident UN Agencies
Special measures to integrate non-resident UN agencies in UNCT processes
Supporting the Involvement of non-resident UN agencies in the national strategic planning processes/ UN programming Enhanced information sharing and communication with non-resident agencies through 2 UNCT Retreats

Extended UNCT Retreats have became an important platform for substantive interactions and identification of issues of common interest and possible joint initiatives with the IFIs (World Bank, Asian Development Bank and IMF).

The first all-UN Staff Retreat brought together a diverse group of staff members from all agencies and all levels, sharing ideas on a common agenda based on staff experience on “communicating as one-UN”, used as a team-building theme of interest for colleagues from all areas of work. Several other all-staff meetings and training sessions were organized on issues of common interest such as HIV/AIDS, security, safety and health.

$10,000.00 $10,000.00

       
Other Operationalized UNCT shared intranet

UNCT shared drive has become a vital tool for institutional memory and daily functions of UNCT

       
Result Area 4: Coordination Capacity of the UNCT
Strengthening UNCT Coordination Capacity
RCO Staffing Required staff in place

Requried staff is in place, including a new staff - UN M&E officer

$25,000.00 $25,000.00

       
Materials/Equipment Procured required equipment

Required equipment for smooth functioning of UNRC office is in place

$5,000.00 $5,000.00

       
Training of UN staff Facilitated participation in training on common UN issues

UN staff attended various training programmes on areas of UN common concern

$15,000.00 $15,000.00

       
Other Miscellaneous

Met some emerging needs and requirements for activities of UN common interest and concern

$14,530.00 $14,530.00

       

TOTAL $130,530.00 $130,530.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00



   Joint Programmes

Joint Programmes
Title Theme Linkages to MDGs and UNDAF outcomes Duration (from/to) Fund management Modality Manag. agent Admin. agent National or local partners and donors Total budget Financial contribution
UN Joint programme on Prevention of Violence against Women Gender UNDAF 3

2007 - 2008 Parallel
WHO UNDP Ministry of Justice and Home Affairs National Center Against Violence Ministry of Health

$213,200.00
UNDP/GTTFGlobal Trust Fund$100,000.00
UN Joint programme on HIV/AIDS HIV/AIDS MDG 6 and UNDAF outcome 1 and 4

2007 - 2011 Parallel
UNAIDS UNDP National Committee on HIV/AIDS

$10,451.44
UN agencies $6,951,435.00
UN Joint programme on MDGs monitoring MDGs All MDGs and UNDAF

2008 - 2009 Parallel
UNDP UNDP Ministry of Finance

$1,278.90
Cost-sharing by UN agencies $1,278.90
UN Joint programme on Water and Sanitation Environment MDG 7

2007 - 2011 Parallel
WHO UNDP National Water Committee

$4,060.00
Cost-sharing by UN agencies $4,060.00



   Coordination Procedures and Practices

Coordination practices and procedures
CP Results Recommendations to DGO
Background

Previously known as UNFPA Youth Advisory Panel has been extended and re-structured into a joint UN Youth Advisory Panel (UN YAP) in March 2008 under the chairing of UNFPA. The UN YAP comprises of 15 youth members representing public and non-governmental youth organizations, and who are secondary school, university students and employed youths. The UN YAP members formulated their mission statement as “The UN YAP aims to support young people’s productive and healthy development and to nurture them into becoming responsible citizens and leaders.”

Transaction costs:This partnership with young people provides opportunities to know more about what the United Nations is all about, and what development programmes the UN supports in Mongolia and the world, as well as serves as a platform for hearing the voices of young people, and getting their inputs in making UN programmes more youth-friendly.
Achievements:Capacity building UN YAP successfully organized a number of capacity building initiatives for own members based on the demands of YAP members and several training sessions with the support of UNFPA were organized on work with media, project proposal development, fundraising, presentation skills and team building. The media training resulted in increased knowledge and skills of YAP members on enhancing their capabilities to develop and write articles and press releases, radio and TV scripts. As an output of the training on project proposal development YAP members have drafted two project proposals. Participation and support in programme activities UN YAP members, to the possible extent participated in programme designing. The selected members worked in successful organization of the National Men’s Forum in March, 2008. They actively participated in the forum and made substantive suggestions and comments to the draft recommendation to be approved by participants of the forum. One specific suggestion to establish a consultancy center for newly married couples was supported by participants of the forum and was duly incorporated into the final recommendation. UN YAP in close collaboration with the Ministry of Health, and World Health Organization, organized “Tobacco-Free Youth” seminar of the Mongolian Children and Adolescent organization- 2008” for banning tobacco advertisement and promotion, supporting and increasing the participation of youth organizations in the campaign against tobacco. Essay writing contest on Climate change and Health Impact was organized by UN YAP in cooperation with WHO and the Ministry of Health. The result of the contest and the best written articles were published and advocated through the print media. It provided an opportunity to appeal youth participation in environmental protection campaigns. YAP members provided comments to the draft report of the qualitative study on psycho-social situation of dormitory students in Ulaanbaatar conducted by UNAIDS support. YAP members participated in the selection panel of the youth representative of Mongolia for LPC meeting in August 2008, in the Philippines. Five UN YAP members have undertaken a summer internship at UNFPA. They worked on their interested areas including HIV/AIDS, Reproductive health and Information Technology. They assisted in the World Population Day campaign work, compilation of materials, drafting of letters, communicating with counterparts, translating materials etc. Mr. Kh. Batsaikhan YAP coordinator participated in the National Consultation on MDG-9: Guaranteeing Human Rights and Strengthening Democratic Governance. He was invited to the working group led by the Ministry of Social Welfare and Labour on national programme to support youth and adolescent development. Working as a member of the working group, Kh. Batsaikhan actively participated in the working group meetings and provided comments and inputs representing UN YAP. Mini UN National Forum In commemorating the 63rd anniversary of the United Nations on October 24, 2008, the UN YAP successfully organized the First Mini UN National Forum among youths with support of the Parliament Standing Committee on Social Policy, Culture and Education. The Mini UN Forum was an interesting opportunity to promote the mandates, goals of various UN agencies to adolescents and youth, through exchange of ideas and information about progress towards the achievement of MDG related efforts. The National Forum greatly contributed the promotion of the UN YAP activities among youth and expanded it opportunity for further cooperation with other youth organizations.
Lessons learned:To hear the voices of youth in the country, the UNFPA Youth Advisory Panel was expanded to become the first UN Youth Advisory Panel for the entire UNCT to take into account the views of youth, with a broad representation of public and non-governmental youth organizations. This partnership enabled stronger partnership with youths, to have better understanding of needs and concerns of youth and adolescents in the UN programmes and development interventions. Plans for 2009 In 2009 UN YAP will be led by UNICEF and it is going to be another exciting year full of events and activities. The challenge for UN YAP will be to shift from activity-based approach to the advisory functions to UNCT on issues of concern by youth and adolescents in Mongolia.



   2009 Workplan

2009 Workplan
KEY RESULTS AREA Expected Outputs Perf. Indicators Actual Outputs at Year End Funds required/spent at Year End Additional support needed from HQ or Regional Director's Team Target Date
SRC UNCCF UN Agencies Other
Req Spt Req Spt Req Spt Req Spt Q1 Q2 Q3 Q4
Coordination for Results (WORKPLAN09)
UNCT Contribution to the National Development Plan/Poverty Reduction Strategy/MD and MDGs plan UN support to formulation/implementation of relevant national strategies or plans e.g. JAS/NDP/PRSP

UN plan to support the implementation of the Millennium Declaration, including scaling up MDG initiatives * Led the UN support to the MDG-based national development strategy through collective policy advocacy on MDGs and MDG-consistent budgeting and planning.

National MDG-consistent budgeting and planning operationalized and applied by the government

$5,000.00 $0.00 $0.00 $0.00

UN support to capacity development strategies

UN assistance to national authorities for the preparation of the national report on the implementation of the Brussels Programme of Action of LDCs 4 *

Formulation/implementation of a transition plan or strategy 5

Other

Aid Coordination / Management / Paris Declaration Planned efforts to making use of national systems in the areas such as programme/project reporting, PRS/sectoral monitoring and evaluation systems, annual PRS/sectoral performance reviews, national procurement systems, etc

UN support to aid coordination/management New programme on Aid Coordination developed

$0.00 $0.00 $0.00 $0.00

Other

UNDAF/Common Programming Efforts to align UN programme cycle with national development cycle *

Preparation of CCA/UNDAF

Implementation of UNDAF M&E framework * Ensured smooth implementation of the UNDAF to be aligned with the latest development challenges of the country upon undertaking the UNDAF MTR.

UNDAF MTR process completed and reflected in agencies’ programmes

$0.00 $0.00 $0.00 $0.00

UNDAF Annual Review/ UNDAF Evaluation

Other

Progress towards UNDAF outcomes (drawing from your UNDAF Annual Review) Supported UNTGs and Technical groups on joint programme framewoks and theme groups

$0.00 $0.00 $0.00 $0.00

Joint Programmes6 Preparation/ implementation of new Joint Programmes * Mobilized additional resources for joint programmes

Resources mobilized for joint prgrammes.

$5,000.00 $0.00 $0.00 $0.00

M&E of Joint Programmes Strengthened UN joint advocacy initiatives, mobilized additional resources for joint programmes

Resources mobilized for joint prgrammes.

$0.00 $0.00 $0.00 $0.00

Other

HACT Plan for the roll-out/implementation 7 of HACT in the country * HACT rolled-out into the national systems

$0.00 $0.00 $0.00 $0.00

Strengthening national systems/capacities through HACT

Other

Gender Equality UN support to incorporation of gender equality in national planning processes (such as National Development Strategies; PRSPs; SWAPs; Joint Assistance Strategies, etc.)

Capacity development for Gender theme groups to support UNCT to respond to national priorities for gender equality. Strengthened capacity of national institution on Gender to promote gender equality

$4,000.00 $0.00 $0.00 $0.00

Other

HIV/AIDS Establishment of Joint UN Team on AIDS and implementation of joint programme of support on AIDS * UN joint team on AIDS strengthened

$4,000.00 $0.00 $0.00 $0.00

UN support to the national response to AIDS through strengthening the Three Ones *

HIV/AIDS in the Workplace * Continued HIV/AIDS in the workplace programme

$0.00 $0.00 $0.00 $0.00

Other

Human Rights Application of Human Right Based Approach

Strengthening the capacity of UNCTs to support national human rights protection systems Enhanced UN internal coordination and harmonization of interventions to support the national human rights institution

$4,000.00 $0.00 $0.00 $0.00

Other

Common Services and Premises Planned initiatives to increase cost-effectiveness of UN operations, incl. common administrative services and common arrangements in support of programme delivery (including Joint Office initiative) Opportunities sought to further streamline cost effective common services

$5,000.00 $0.00 $0.00 $0.00

Planned initiatives on common premises

Other (specify)

Other (specify) Other (specify)

Coordination of Emergency Preparedness and Relief (WORKPLAN09)
Preparedness Coordination of emergency preparedness efforts of UNCT members and relevant humanitarian actors Developed the UN Mongolia emergency preparedness and response plan which identifies possible scenarios, their effects on the population and the UN response

UN emergency preparedness plan completed.

$5,000.00 $0.00 $0.00 $0.00

Relief Coordination of humanitarian operations

Establishment of Humanitarian Country Team

Development of a response plan

Other (specify)

Advocy

Resource mobilization

UN Advocacy and Resource Mobilization (WORKPLAN09)
Joint UNCT Advocacy and Communications Development/implementation of the UNCT communications/advocacy strategy & plan Strengthened UN joint advocacy initiatives, mobilized additional resources for joint programmes

Continued UN support to the MDG-based national development strategy through collective policy advocacy on MDGs and MDG-consistent budgeting and planning.

National MDG-consistent budgeting and planning operationalized and applied by the government

Organized UN joint advocacy events/activities.

$9,500.00 $0.00 $0.00 $0.00

Other (specify)

Joint UNCT Resource Mobilization Strategy Development/implementation of RM strategy

Other (specify)

Security Management (WORKPLAN09)
Security Duty station specific security risk assessment (SRA) for all locations in the country where UN staff are present

Implementation of mitigating measures as identified in SRA Led the UN Mongolia common security management (and if necessary humanitarian aid system) through regular review of contingency plans and security management measures, in order to function as an effective and cost-efficient security structure.

All security-related documents timely updated. Ensured functionality of security management systems.

$5,000.00 $0.00 $0.00 $0.00

Other

Up to date security plan

Security Management Team Effective and cost efficient UN Mongolia common security management system in place to provide adequate and timely support to UN agencies and appropriate safety and security of all staff members and dependants.

Security-related documentations updated on regular basis

Security of all staff monitored and maintained

$0.00 $0.00 $0.00 $0.00

Implementation of security training for staff

Non-Resident UN Agencies (WORKPLAN09)
Special measures to integrate non-resident UN agencies in UNCT processes Supporting the Involvement of non-resident UN agencies in the national strategic planning processes/ UN programming UNCT regular sharing of information and extended retreats with participation of non-resident agencies ensured appropriate involvement of non-resident agencies and IFIs.

Regular extended UNCT Retreats organized and presence of non-resident UN agencies and IFIs ensured;

$8,000.00 $0.00 $0.00 $0.00

Other (specify) Liaison offices of non-resident agencies fully operationalized and kept involved in UNCT activities.

$0.00 $0.00 $0.00 $0.00

Coordination Capacity of the UNCT (WORKPLAN09)
Strengthening UNCT Coordination Capacity RCO Staffing Required staff in place

$44,136.00 $0.00 $0.00 $0.00

Materials/Equipment Required equipment and facilities are in place

$2,000.00 $0.00 $0.00 $0.00

Training of UN staff UN staff trained in areas of common interest and concern

$10,000.00 $0.00 $0.00 $0.00

Other (specify) Miscellaneous: met emerging needs

$4,371.00 $0.00 $0.00 $0.00


TOTAL $115,007.00 $0.00 $0.00 $0.00