2007 Resident Coordinator Annual Report
Dear Mr. Secretary-General,

On behalf of the United Nations Country Team (UNCT) Fiji, I am pleased to present to you the Resident Coordinator’s Annual Report for 2008. During the period under review, the UNCT Fiji continued to strengthen its coordination mechanisms as a critical foundation to effectively supporting the Governments of the Pacific Island countries (PICs) towards achieving their national goals and priorities as underpinned by the Millennium Development Goals (MDGs) and human rights of all their citizens. Both the Fiji and Samoa-based UNCTs continued to work together to implement their harmonised UNDAF (2008-2012) covering 14 Pacific Island Countries. This UNDAF is based on an analysis of various national development plans and programmes, the Pacific Plan and other regional strategies. The 15 UN agencies worked in a coordinated and harmonised manner to implement their Country Programme Action Plans and biennial programmes of work. Annual joint UN consultations, with participation of non-resident UN agencies, were major highlights of the collaboration and were hailed by the Governments of Solomon Islands, Tuvalu, Kiribati, Vanuatu, the Republic of Marshall Islands, the Federated States of Micronesia and Palau as a major step up and clear proof of UN coherence at the country level.

1. Political Situation in the Pacific • Fiji: Political uncertainty continued in Fiji in 2008 with the Interim Government entrenching itself in power and reneging on its promise to hold elections in March 2009. The UN and Commonwealth Secretariat jointly agreed to facilitate a dialogue process, with the aim of bringing agreement on a timetable for elections. UN DPA exploratory mission visited the country in November 2008 and met with a broad range of national stakeholders, as well as with regional and international actors, especially the Pacific Islands Forum and the Commonwealth. In February 2009, a joint DPA/Commonwealth Technical Team consulted with the Interim Government and key stakeholders in a process towards developing modalities for the UN and the Commonwealth to jointly mediate an inclusive, independent and time-bound political dialogue process. A Peace & Development Adviser, based in the Resident Coordinator’s Office, was recruited in November 2008 to help with this process. Events in 2008 led to a negative trend for media freedom and a decreased trust in the independence of the judiciary. The lack of trust in and increased international isolation of the Interim Government have seriously reduced the possibilities of government and civil society working together for positive development outcomes and led to reduced donor interest in investing in development projects. • Solomon Islands: The government remained stable despite an attempted vote of no-confidence against it, in August 2008, which was defeated. Relations with international development partners have improved since the current government assumed office and they were fully engaged in the formulation of the Medium Term Development Strategy (2008-2010). World Bank and Asian Development Bank jointly opened their country offices in Honiara with an aim to increasing technical and financial assistance. However, the political situation is likely to remain volatile for 2009 as new elections are scheduled to be held in mid-2010. • Tonga: The April 2008 general elections passed without any outbreaks of violence and significant changes in government but leaving the Prime Minister, Feleti Sevele, with far-reaching reform commitments to be fulfilled before the next election due in 2010. Constitutional and electoral reform will dominate Tonga’s political agenda in 2009. The Constitutional and Electoral Commission is due to submit its report on political reforms by October 2009, with the intention that a new political system will be in place for the 2010 general elections. As well as new roles for the main political actors and institutions, there will also be a new electoral system. • Kiribati: The impacts of food and fuel crisis were felt acutely in the country during the year. In a major highlight to the grave situation the atoll nation faces as an impact of climate change, the President even talked about moving people off the islands in his UN GA speech. • Vanuatu: Peaceful parliamentary elections were held in September that brought a new coalition government to power which has faced four no-confidence motions since then. Presidential elections are due by August 2009. Thirteen years after its initial application was submitted, Vanuatu has decided to resume the process of accession to the World Trade Organisation (WTO) in 2009-10. • Republic of Marshall Islands: A state of emergency was declared in the country as direct impact of fuel and food crisis being felt with frequent power supply cuts. • Palau: A smooth transition of power took place with a new president taking office in January 2009. • Regional Cooperation: Much of the regional debate in 2008 was dominated by the political situation in Fiji. Climate change debate also gathered momentum in the region throughout 2008 as can be seen through the participation of a number of PICs in the UN Climate Change conference in Poznan at the end of the year. There were also increased debates on the impact of the global food, fuel and financial crisis to the PICs as most of the island states are vulnerable to it. The UN and development partners are currently researching sensitive and vulnerability mapping and tracking modalities in order to initiate focused response to needy groups in case of resurgence of the crises.

Summary on progress towards UNDAF outcomes


(covered already in the earlier section)

Summary on progress in UN Reform


The innovative UNDAF processes from 2006-07, aligning the work of the two UNCTs, improving the coordination practice and creating a significantly greater outreach to PICs, were further deepened in 2008 with good results in number of areas. • Joint Presences launched in 6 PICs: The UNDP/UNFPA/UNICEF-spearheaded Joint Country Presences were officially launched in Solomon Islands on 23 April, Vanuatu on 30 April, in Kiribati on 5 August, in the Republic of Marshall Islands on 25 November, in the Federated States of Micronesia on 1 December and in Palau on 3 December 2008. Tuvalu was opened through a ‘soft launch’ in November 2008, to be followed in the second quarter of 2009 by a more formal process. Preparations are under way for the formal launch in Nauru during the first half of 2009. Despite initial delays related to salary surveys, completion of SBAAs (or equivalents), assigning MOSS compliant office space, selection of staff, varying degrees of political stability and host governments’ overall commitment at the country level, the Joint Presence initiative has taken off smoothly. Since 2007, the JP initiative has been led by the Heads of UNFPA, UNICEF and UNDP based in Suva. The Representatives, through their periodic meetings and joint field visits, provided strong direction on a number of issues regarding non-ExCom agencies’ access to the Joint Presences, schedules for JP launches, management and structures of JP Offices, JP branding and correspondences as well as the preparation for the implementation of the harmonised approach to cash transfers (HACT). UNFPA, UNICEF and UNDP also conducted an induction training program for the newly recruited Country Development Managers (CDM) who will be representing the UN in each of the Joint Presences. The opening events in all countries highlighted the critical importance that Pacific Island Countries have attached to UN agencies approaching their development challenges in a coherent and cohesive manner. The success of this venture depended heavily on close collaboration between UNDP, UNFPA and UNICEF and it is now clear that in a number of countries the Joint Presences will also be drawing in other UN agencies such as UNAIDS and UNESCO. UNIFEM is preparing to establish presence in Vanuatu, Solomon Islands and Kiribati Joint Presences, as part of ‘One UN’ on the ground, and particularly to support effective gender mainstreaming in the UN programming. • One-Fund for Kiribati – Piloting ‘Delivering as One’ in the Pacific: During 2008 the UNCT in Fiji agreed on all arrangements and formulated the UNDAF Implementation Plan that forms the foundation of the One-Fund for Kiribati. The One-Fund for Kiribati arrangements had to take specific note of the remoteness, difficult operating environment and Joint Country Presence hosted by UNICEF. In October 2008, a mission undertaken by the UNDP MDTF Office validated the robustness and appropriateness of the arrangements the UNCT had employed and proposed that it adopts the process Pakistan had used to finalise its One Fund documentation. After clearance by the Joint Strategy Meeting with the Government and development partners in-country, the MOUs and other documents were produced and finalised using the latest UNDG guidelines and templates. They will shortly be co-signed with the Australian Agency for International Development (AusAID), which is funding the initiative. It is expected that AusAID will be disbursing its contributions to the One-Fund for Kiribati by the end of the first quarter of 2009. ILO, UNDP, UNESCO, UNICEF, UNIFEM, UNFPA, and WHO are partners in this initiative with other UN agencies likely to join from second year of implementation in 2010. • Annual Joint UN (country level) consultations in 4 LDCs plus 3 North Pacific Island countries: UN agencies conducted a full set of annual consultations in the four LDCs in the Pacific (Mid-year reviews, technical consultations and Joint Strategy Meetings approving Annual Work Plans). 13 UN agencies (including a few non-resident agencies) attended the UN consultations in Solomon Islands, with others such as Kiribati and Vanuatu attracting between 6-8 agencies. This new annual event allowed agencies to identify joint programming opportunities, establish clearer operational synergies and to create situations where governments not only got a clearer overview of the UN’s operations in-country, but the process also placed more emphasis on national leadership and ownership. All countries saw the benefits of this cohesive and coordinated approach in their relationship with the United Nations and confirmed it was a major step forward in aid effectiveness. • UNCT Fiji & Samoa Alignment Meeting: Throughout the year the two UNCTs (Fiji and Samoa) met through teleconferences and in August 2008, 14 UN agencies met in Apia, Samoa for an annual face-to-face meeting. More frequent contacts on a consistent and coherent agenda agreed between the two UNRCs and in consultation with UNCT members, greatly facilitated consensus building and progress on certain issues. However, the alignment between the UNCT Fiji and Samoa remains challenging for both teams. Progress on UN communication in particular has suffered from the complexities of working across two locations. Following the alignment meeting the UNCTs initiated a process of developing a code of conduct – the first draft of this was circulated in late November and received many positive reactions. The relationships in the UNCTs have been cordial, forward looking and based on mutual respect and friendship. We got so many things done because we always managed to effectively communicate and agree on the most important parts of our work. The UNCT leadership - that of all agency heads individually and jointly - has been impeccable. • Humanitarian Reform: Taking into account the “lessons learned” exercises conducted by the UNDMT following the Solomon Island Tsunami in 2007, the need for rapid progress in applying humanitarian reform to the Pacific was agreed in 2008. The UNDMT was transformed into the “Pacific Humanitarian Team” to reflect the close partnership between UN, NGOs, regional organisations, Red Cross movement and bilateral development partners. The PHT is led by the UNRC and facilitated by UNOCHA. It is organised into in seven prioritised clusters, led by different UN agencies and the IFRC that reflect the most likely immediate humanitarian needs around a Pacific risk profile of cyclones, tsunami, floods, volcanic activity and earthquakes. New standard operating procedures and contingency planning should go a long way to streamline the next inevitable humanitarian relief operation. • Human Rights: In 2008, Tonga and Tuvalu were reviewed under the Universal Periodic Review process, and Vanuatu prepared its report for review in mid-2009. Both Tonga and Tuvalu made a number of commitments to improve their human rights compliance, along with requests for assistance to take the necessary steps involved. The UPR, along with other contributing factors, encouraged higher levels of ratification of human rights treaties, with Samoa and Vanuatu ratifying the International Covenant on Civil and Political Rights. • Gender Mainstreaming: The inter-agency Gender Group focused on upgrading seniority and capacity of its membership, ongoing search for appropriate learning programmes for members, discussion on possible joint UN programming to address gender-based violence (GBV) and maintaining a continuous dialogue with the UNCT on the strategic value of adopting the UNDG Gender Equality Accountability Scorecard. The Gender Group also facilitated the administration of the UN Trust Fund in Support of Actions to eliminate Violence Against Women (2009 grant awarded to RRRT). The RCO budget allocation to the Group supported a Young Professional Secretariat and a Consultant to coordinate a test run with the UNDG GE Scorecard, the results of which will determine the AWP of the GG for 2009, the basis of GG/UNCT dialogue on substantive issues of GE and the institutionalisation of the Scorecard in the Mid-Term Review of the Pacific UNDAF. • HACT Roll-out: Macro assessments were carried out in 11 countries, while cost considerations curtailed micro assessments to 3 (Kiribati, Vanuatu and Solomon Islands), followed by HACT training for implementing partners in several countries. Preparations for HACT rollout to 7 countries (Federated States of Micronesia, Fiji, Nauru, Palau, Republic of Marshall Islands, Tonga and Tuvalu) had to be deferred to 2009. Micro Assessments of implementing partners for the three prioritised countries (Kiribati, Vanuatu and Solomon Islands) is being completed by the first quarter of 2009 through the services of local professional accounting firms while the remaining seven countries (Federated States of Micronesia, Fiji, Nauru, Palau, Republic of Marshall Islands, Tonga and Tuvalu) will be completed by the third quarter of 2009. Trainings on FACE form usage to implementing partners in these seven countries will be conducted throughout 2009 - whenever possible during the integrated missions to these countries by the three ExCom agencies. • Joint Programming on MDGs: Throughout 2008 UNDP facilitated working group on Joint programming on Millennium Development Goals. The working group operates under auspices of UNDAF Outcome Group 1 “Equitable Economic Growth and MDGs”. In 2008 the working group focused on two least developed countries in the sub-region – Vanuatu and Solomon Islands – and helped to spearhead inter-agency partnerships for in-country workshops on MDG costs/needs assessment. • Joint Programme on HIV/AIDS: Among other achievements during the reporting period, the UN worked closely with the Secretariat of the Pacific Community (SPC) and other stakeholders to develop the second Pacific Regional Strategy on HIV and AIDS Implementation Plan (PRSIP 2) and to agree on implementation modalities of the Pacific HIV/AIDS Response Fund. WHO/UNICEF/SPC/OSHMM worked together to define strategies on care and treatment for people living with HIV and AIDS; UNFPA/UNICEF/SPC continued their joint implementation of the Adolescent Health and Development initiative; UNAIDS/UNDP Pacific Centre worked closely to improve leadership strategies in AIDS prevention; UNFPA/UNICEF/WHO on voluntary confidential counseling and testing (VCCT) and safe motherhood; and, UNFPA/UNAIDS/UNDP Pacific Centre on mobilising parliamentarians. • Monitoring and Evaluation: Among other achievements, the UNDAF M&E Technical Working Group (chaired by UNFPA) developed and contributed: a comprehensive UNDAF M&E framework; a DevINFO-based platform for entry and population of data; comprehensive annual review guidelines and templates; inputs into the PIFS/SPC Benchmarking Study through a One UN response paper for a minimal set of development indicators; and, analyses for 5 LDCs (presented during annual reviews) of the alignment between indicators for monitoring the UNDAF and those of the National Development Strategies. Furthermore, the UNDAF M & E TWG worked with national statistical offices and aid coordination units to finalise relevant M&E documents through regional technical meetings, advocated regularly with donors and regional development partners for coordinated strategies for strengthened regional monitoring systems and national statistical capacity building. • Security Management: The UN Security Management Team met regularly and discussed the security situations in all Pacific countries with UN staff presence. Security Risk Assessments for Fiji were revised and updated in 2008. DSS colleagues conducted several assessment missions in all the new Joint Presence Offices prior to the official launches and recommended corrective follow-up actions by particular agencies for MOSS compliance. • Common Services and Premises: The Operations Management Team (OMT) focused their energies towards providing efficient and cost effective common services to all UN agencies in areas such as banking and travel services through contracting the best available vendors in the market. Inter-agency collaboration for common premises increased considerably as some UN agencies (UNDP, UNFPA, UN DSS, UN OCHA, OHCHR and UN/ISDR) would be moving into a commercial building in Suva, Fiji, by May 2008. A cost and market survey for the proposed UN House in Honiara, Solomon Islands was completed by the end of year and will be soon submitted to the UNDG WG on Common Premises for further guidance and action. • Strengthening of the UN RC Office Capacity: For the first time, the RC Office recruited a fixed-term National Officer (NO-B level) and a Coordination Assistant to provide efficient and effective support RC and UNCT functions. During the August 2008 Alignment meeting of the Fiji- and Samoa-based UNCTs in Apia, Samoa, both Teams agreed that all agencies would set an initial contribution target for 2008/2009 of US$5,000/10,000 per annum to the RC Office budget depending on the size of the agency. Despite some progress in this regard, the bulk of the joint activities were funded through local contributions from the three ExCom agencies (UNDP, UNICEF and UNICEF).

The key results and activities highlighted above, clearly benchmarks a number of significant achievements of UN coherence in the Pacific in 2008; • Despite logistical & technical challenges, the two UNCTs have managed to set up an effective, impactful and low cost way of working together in the Pacific, combining national and regional consultations with PICs with effective internal management of contacts, missions and meetings. • Pacific development partners and PICs have consistently commended the UN coherence efforts and its trendsetting and innovative nature. Most recently New Zealand, an important development partner in the Pacific, mentioned about the new Joint Presences launched in 2008 at the Joint Executive Board Meeting of UNDP/UNFPA in January 2009 and encouraged UN agencies to work towards a harmonised approach in the region, building on existing initiatives and strengthening development work underway. • Improved working norms around the UNDAF and country level action planning, ensured that UN agencies could also be more successful in other areas such as humanitarian coordination and security management. • The new level of collaboration amongst UN agencies shows a great deal of shared leadership between the two RCs, but also shared leadership and reciprocity on Joint Country Presence between UNFPA, UNICEF and UNDP; and between WHO, UNICEF, UNFPA and UNAIDS on HIV/AIDS; UNIFEM on the gender mainstreaming; OHCHR on Human Rights monitoring; UNFPA on UNDAF M&E and UNICEF on the new One-Fund for Kiribati initiative.

Key aspects of the proposed 2009 workplan


3. The key aspects of the proposed 2009 work plan and linkages to ongoing issues of concern within the countries covered would include: • Joint Presences to be launched in Tuvalu and Nauru in the first half of 2009 and capacity building of the CDMs through some refresher trainings; • Joint UN-wide annual UNDAF consultations (more streamlined/structured process learning from last year’s experiences) in 4 LDCs plus 3 North PICs; • Upgrading of IT facilities for better internal communication within the UN system including the field Offices and in between Fiji and Samoa UNCTs with video conferencing facilities; • HACT Compliance for the remaining 7 countries (with micro assessments and FACE user training); • Operationalisation of One-Fund for Kiribati and exploring opportunities for replicating it either in SOI or Vanuatu with the development of UNDAF Implementation Plans; • New Joint Programming in one or two areas: MDGs in SOI and Vanuatu; • Alignment meeting in Fiji with both UNCTs participating as well as invitation for NRAs increased participation; • UNDAF M & E reporting system strengthened with synthesised Annual Reports; • Gender Group attention to joint UN programming on GBV, Gender Mainstreaming in UN Joint presences , supported by UNIFEM presence in Vanuatu, Solomon Islands and Kiribati, and technical assistance to the RCOs on institutionalizing the UNCT self assessment on mainstreaming of gender in the UNDAF; • Human Rights: Universal Periodic Review in Vanuatu; • Common Services & Premises: Efficient and cost effective common services on procurement, human resources and the new Common Premises that some agencies would be sharing jointly; moving forward on UN Common House Proposal in Honiara, Solomon Islands; • Pacific Humanitarian Team: Cluster Approach further refined, national contingency planning exercises in a at least two countries; • Communications & Partnerships: Celebration of certain UN Days and advocacy on certain themes during those days; joint press releases and advocacy materials for dissemination; • HIV/AIDS Joint Programmes with funding from Pacific Island HIV & STI Response Fund (2009-2013).

Recommendations


• Training Support – As UN Reform is increasingly based on close collaboration between funds and programmes and the specialised agencies, it is important that all partners have an equal appreciation, level of understanding, corporate positions and information. The development of a corporate training package at a regional level, in line with security training, and possible specific formation programmes for all UN staff at the working level in various countries would need to be contemplated. • Pacific Challenges Reconsidered – While the Pacific is no more ‘unique’ than the rest of the globe, the level of understanding at headquarters of the particular challenges imposed by remoteness, distance, small and low capacity Governments and small economies, is relatively weak. Our work on UNDAF implementation, but also on areas such as HACT, Joint Programmes, resource mobilisation, etc; often becomes unprecedented and completely unique. We are very gratified and thankful that UNDOCO has begun to appreciate this position and has increased our UNRCO support budget in line with other multi country offices. We would however continue to argue of differentiated substantive and logistical support as we move ahead.

The UNCT looks forward to working very closely in 2009 with the Pacific governments, regional organisations, civil society organisations, local communities, development partners, UN HQs, and concerned UN agencies and believes that good opportunities for stronger partnerships in pursuit of real UN reforms at the country and regional levels are possible in the near future.




   2008 Results and Use of Funds

2008 Results and Use of Funds
Part One: Progress towards UNDAF outcomes (Results 2008)
Key Result Area Outcome Name Indicate Total Budget Per Outcome Provide an indicative budget delivery amount per outcome in 2008.    Comments
UNDAFOutcome 1Equitable Economic Growth & Poverty Reduction$0.00$0.00 
UNDAFOutcome 2Good Governance & Human Rights$0.00$0.00 
UNDAFOutcome 3Equitable Social & Protection Services$0.00$0.00 
UNDAFOutcome 4Sustainable Environmental Management$0.00$0.00 
UNDAFOutcome 5   
PART 1 TOTAL $0.00 $0.00
Part Two: Coordination Results
Key Results Area Expected Outputs1 Performance Indicators2 Actual Outputs at Year End Funds required/spent at Year End Additional Support Needed from HQ or Regional Director's Team Target Date
SRC UNCCF Transition Un Agencies3 Other
Required Spent Required Spent Required Spent Required Spent Required Spent Q1 Q2 Q3 Q4
Result Area 1: Coordination for Results
UNCT Contribution to the National Development Plan/Poverty Reduction Strategy
UN support to formulation/implementation of relevant national strategies or plans e.g. JAS/NDP/PRSP 1. Full operation of UNDAF Outcome Groups, Gender, M&E, and Communications Groups.

1. Established TOR and finalized Group membership. Groups aligned to the UNDAF Outcomes

1. Four UNDAF Outcome Groups plus three cross-cutting Groups (Gender & Human Rights, Communication and Partnerships & Monitoring & Evaluation) established and are fully functional

       
UN plan to support the implementation of the Millennium Declaration and/or the UNDG Action Plan on the Development Outcome of the World Summit (MDG Action Plan) * 2. Action 2 programme implemention, focusing on human rights based approach in development.

3. Support to national strategic development plans through UN consultations

2. Training workshops implemented in selected countries. 3. UN consulation aligned with national planning process; consultation focused on UNDAF achievement

2. Action 2 Programme not pursued due to the political situation in the country

3. UN system supported the new Kiribati Development Plan (2008-2011) and the Solomon Islands Medium Term Developmetn Strategy (2008-2012) in an effort to better align UN's programmes with it

       
UN support to capacity development strategies

       
UN assistance to national authorities for the preparation of the national report on the implementation of the Brussels Programme of Action of LDCs 4 * 4. Finalization of Joint Programme in MDG in the LDCs

4. Finalized Joint Programme project document

4. Joint Programme in MDGs to be initiated after the costs & needs assessment exercises are completed in Vanuatu and Solomon Islands in 2009

       
Formulation/implementation of a transition plan or strategy 5

       
Other

       
Aid Coordination / Management / Paris Declaration
Planned efforts to making use of national systems in the areas such as programme/project reporting, PRS/sectoral monitoring and evaluation systems, annual PRS/sectoral performance reviews, national procurement systems, etc 1. UNDAF Outcome Groups activities aligned to national development planning 2. UN support to SWAP

1. UN Consultations implemented to national development planning cycle

1. Annual UNDAF consultations undertaken in all LDCs (Kiribati, Solomon Islands, Tuvalu and Vanuatu) and three Northern Pacific countries (RMI, FSM & Palau) in an effort to align UN programmes more closely with the national development planning cycles in these countries

2. UN agencies supported Regional Health Ministers' initiatives on SWAP for better health services delivery

       
UN support to aid coordination/management 2. One Fund Kiribati completed and functioning

2. Fund structure finalized, administrator selected

2. One-Fund for Kiribati documents endorsed by UNCT & Joint Strategy Meeting in October, UNDP selected as the Administrative Agent, 7 participating agencies (ILO, UNDP, UNESCO, UNICEF, UNIFEM, UNFPA & WHO) to implement programmes for the first year and their budget allocation finalised

       
Other

       
UNDAF/Common Programming
Efforts to align UN programme cycle with national development cycle * 1. UNDAF Annual consultation (Annual Review) aligned to national programming cycle

1. UNDAF Annual consultation (LDC) aligned to national development planning cycle.

1. Annual UNDAF consultations undertaken in all LDCs (Kiribati, Solomon Islands, Tuvalu & Vanuatu) and three Northern Pacific countries (RMI, FSM and Palau) in an effort to align more closely with the national development planning cycles in these countries

$10,831.00 $4,608.00

       
Preparation of CCA/UNDAF 2. Established UNDAF and UNDAF Implementation Plan

2. UNDAF Implementation Plan drafted and finalized, participated by ExCom and non-ExCom agencies.

2. UNDAF Implementation Plan for Kiribati developed and finalised as a pilot

       
Implementation of UNDAF M&E Framework * 3-a. UNDAF M&E Framework drafted and finalized. 3-b. Increased UNDAF M&E operationalization

3-a. M&E Framework endorsed by UNCTs. Stakeholder meeting held with development donors on Pacific Data Architecture.

3-b. M&E programm assistant hired

3-a. UNDAF M & E Plan finalised; UNDAF M & E Group also finalised the UNDAF Annual Review Guidelines which was endorsed by both Fiji and Samoa UNCTs

3-b. Recruitment process of UNDAF M & E Manager completed in 2008; technical consultations held with implementing partners of 5 LDCs, PIFS, SPC to further align the UNDAF M & E work with those PICs and the Pacific regional data architecture

$2,286.00 $25,000.00 $28,820.00

       
UNDAF Annual Review/ UNDAF Evaluation

       
Other

       
Joint Programmes6
Preparation/ implementation of new Joint Programmes * 1. Formulation of Joint Programmes on MDG and other areed areas per UNDAF 2. Work Plan drafted and completed for Joint Programme on HIV/AIDS

1. Drafted project document and work plans for Joint Programme and MDGs, Environment 2-a. Joint Programme Annual Report completed 2-b. Joint Programme on HIV/AIDS consulted with at least two LDC countries

1. Joint Programme proposals on Youth and Healthy Life Styles, Maternal and Child Health developed and submitted to selected donors for possible funding

2-a. Joint Programme on HIV/AIDS Monitoring and Evaluation developed, finalised and submitted for funding from regional funding streams

2-b. Joint Programme on HIV/AIDS will cover Fiji, Vanuatu and Solomon Islands.

$45,000.00

       
M&E of Joint Programmes

       
Other

       
HACT
Plan for the roll-out/implementation 7 of HACT in the country * 1. Macro Assessment drafted and completed for 12 selected countries

1. Drafted Macro Assessment for 12 countries

1. Macro Assessments for 11 countries completed by July; Micro-Assessments being completed for 3 priority countries (Kiribati, Solomon Islands & Vanuatu), FACE form usage training conducted for implementing partners and UN staff in these three countries

$72,000.00 $54,677.00

       
Strengthening national systems/capacities through HACT

       
Other

       
Gender Equality
UN support to incorporation of gender equality in national planning processes (such as National Development Strategies; PRSPs; SWAPs; Joint Assistance Strategies, etc.) 1. Gender Formation Group developed and operational

1. Gender training (for certification) deployed for Formation Group members. Formation Group members certified.

1. Gender Group operational and focused on upgrading capacity of its membership, searced for appropriate learning programmes for members, discussed possible joint UN programming to address GBV and maintained a continuous dialogue with the UNCT on the strategic value of adopting the UNDG Gender Equality Accountability Scorecard. A Young Professional for Secretariat support and a Consultant were recurited to coordinate a test run with the UNDG GE Scorecard. Also, facilitated the administration of the UN Trust Fund in Support of Actions to eliminate VAW.

$9,000.00 $35,000.00 $21,000.00

       
Capacity development for gender theme groups to support UNCT to respond to national priorities for gender equality

       
Other

UNCT submitted a confidential report on Tuvalu for CEDAW Committee

       
HIV/AIDS
Establishment of Joint UN Team on AIDS and implementation of joint programme of support on AIDS * 1. Joint Programme HIV/IADS workplan established

1. Joint Programme HIV/AIDS technical consultation deployed in UNDAF countries, focusing on LDCs.

1. UN Joint Programme on HIV/AIDS focuses on surveillance and monitoring and evaluation

       
UN support to the national response to AIDS through strengthening the Three Ones * 2. World AIDS Day Celebrated

2. World AIDS Day events

2. World AIDS Day celebrated with various activities in Fiji, Vanuatu, Solomon Islands and FSM

       
HIV/AIDS in the Workplace

       
Other

       
Human Rights
Application of Human Right Based Approach 1. Action 2 Programme revived, work plan established.

1. Action 2 Programme actvities deployed

1. Action 2 Programme not pursued due to the political situation in the country

$60,000.00

       
Strengthening the capacity of UNCTs to support national human rights protection systems

       
Other

       
Coordination of Humanitarian/Natural Disaster Operations
Coordination of humanitarian operations 1. Efficient and adequate response to natural disatsers and conflicts in the Pacific countries

1. Number of immeidate coordiation of missions to disaster hit Pacific countries

1. Pacific Humanitarian Team established with participation from humanitarian INGOs and regional organisations and 7 clusters in Health, WASH, Emergency Shelter, Information Management, Education, Emergency Telecom and Early Recovery formed with each separate agency taking the lead during the Regional Contingency Planning workshop in July

$602.00

       
Preparation of crisis prevention/natural disaster operations/plans 2. Updated SOP [DMT]

2. SOP updated

2. SOPs updated in consultation with other humnaitarian partners

       
Contingency Plan initiatives 3. Avian Flu contingency plan updated [DMT]

3. Updated Contingency Plan

3. Contingency Plan for AVI finalised for Kiribati, Vanuatu and Solomon islands and disseminated to stakeholders in mid-2008

       
Other

       
Security
Security Management Team 1. UNCT security plan drafted and finalized [SMT]

1. Drafted security plan

UN Security Plan being updated by the UN SMT due to a new warden system being put in place

       
UNCT Security Plan 2. MOSS comliancy completed in eight new joint country presence establishments. [JCP]

2. MOSS compliancy confirmed for all new establishments. DSS fielded missons to the respective Pacific countries

2. Security Assessments of 7 Joint Presence Offices for MOSS & MORSS compliance completed with the help of UN DSS missions to these countries

       
Other

       
Common Services and Premises
Planned initiatives to increase cost-effectiveness of UN operations, incl. common administrative services and common arrangements in support of programme delivery (including Joint Office initiative) 1. Joint country presence in eight countries operational. [JCP]

3. Joint country presence in Solomon Islands agreement made and operational in Solomon Islands. [JCP]

1-a. Joint country presence launched and respective missions fielded. Operation management plan drafted and finalized. Staff recruited and trained. 1-b. Induction workshop programmed and implemented

3-a. WGCP mission from NY deployed in Solomon Islands. 3-b Solomon Island joint country presence launched, management plan established, finalized and opeartional, common premises rennovation

1-a. 6 Joint Presences officially launched from April-December; 1-b. 7 Country Development Managers recruited and induction training held for them in August

3-b. Joint Presence in Solomon Islands operational and current common premises renovated to accommodate UNDP, UNICEF & UNFPA staff

$15,000.00 $23,268.00 $10,000.00 $9,866.00 $30,000.00 $10,500.00 $32,000.00

       
Planned initiatives on common premises 2. UN Common house proposal updated and finalized [OMT]

2. UN Common House for Fiji proposal dropped after several rounds of discussions with WGCP. Proposal for UN Commmon House in Solomon Islands pursued instead with a cost and market survey on the SOI government proposed old building and space.

Similarly, in the last quarter of 2008 five agencies worked together to move into a new Common Premises in Suva by April 2009.

$5,000.00 $15,000.00 $17,011.00

       
Other 4 inter-agency operations activites planned and implemented for a). Travel, b). Hotel Rates, c). HR Data

4-a. updated travel agreement completed 4-b. Hotel rates negotiated 4-c. webbased HR Data completed and operational

4-a. OMT pursued new RFPs for common travel & banking services for all UN agencies;

4-c. Web-based HR roster developed for use by all UN agencies

$3,000.00

       
Other (specify)
Other (specify)

       
Result Area 2: UN Advocacy and Resource Mobilization
Joint UNCT Advocacy and Communications
Development/implementation of the UNCT communications/advocacy strategy & plan 1. Communications and Partnership Group formed and operational, supporting UNDAF implementation [UNDAF] 2. Media strategy drafted, endorsed by UNCT and implemented for joint country presence. [JCP]

1. Communications and Parntership Group Strategy Paper finalized. 2. Finalized Media Strategy. Press releases and media advisory posted. Press conferences deployed. [JCP]

1. Communications and Partnership Group operational and met regularly to support various UNDAF & Joint Presence launch activities

2. Media strategy could not be developed. A no. of press releases prepared and no. of press conferences held during the year to highlight UN's work in the Pacific Island countries.

3. UNDAF Kits, Annual RC Report, 'One UN' Wall Planner printed for wider dissemination

$16,160.00 $10,000.00 $3,311.00

       
Other

       
Joint UNCT Resource Mobilization Strategy
Development/implementation of RM strategy 1. One Fund Kiribati finalized [One Fund]

1. Finalized One Fund Kiribati proposal submitted to AusAid. One Fund comprised of ExCom and Non-ExCom agencies [One Fund]

1. One-Fund for Kiribati main documents finalised with the help of MDTF mission in October and currently awaiting final comments from AusAID before signature on the agreement papers

$13,286.00

       
Other

       
Result Area 3: Non-Resident UN Agencies
Special measures to integrate non-resident UN agencies in UNCT processes
Supporting the Involvement of non-resident UN agencies in the national strategic planning processes/ UN programming 1. UNDAF Implemenation Plan developed and implemented by all UNCT members [UNDAF] 2. UNDAF Outcome Groups participated by Non-Resident and Non excom agencies [UNDAF] 3. Alignment meetings held for consensus building, simplification and harmonization [UNDAF] 4. UNCT Retreat

1. UN Consultation deployed in at least one selected LDCs and participated by non-residnet agencies [UNDAF] 2.UNDAF Outcome Group membership consists of non-resident agencies. [UNDAF] 3. Alignment meetings and training for capacity development deployed and participated by UNCT members, Deputies and other relevant parties. 4. UNCT Retreat

1. UNDAF Implementation Plan for Kiribati developed and is being implemented

2. UNDAF Outcome Groups participation includes non-resident and non-ExCom members from both Samoa and Fiji

3. Several Non-resident agencies participated in the annual alignment meeting in Apia in August and UNDAF annual reviews in LDCs from October-December

4. UNCT Retreat held in May to prioritise UNDAF implementation with participation of two NRAs

$26,000.00 $26,431.00 $24,000.00 $3,913.00

       
Other

       
Result Area 4: Coordination Capacity of the UNCT
Strengthening UNCT Coordination Capacity
RCO Staffing 1. Expanded capacity of RCO operation 2. Participation of major decision-making meeting related to UNDAF, and aid scoordination

1. Addition of RCO Assistant and Support Analyst

1. New fixed-term Coordination Analyst and Assistant recruited in the last quarter of 2008 (in addition to the UN Coordination Specialist) as the previous RCO JPO resigned in July and Assistant's contract expired in November

2. RCO Staff attended the annual UNDAF Alignment meeting in Apia, the annual UNDAF reviews in 4 LDCs, 5 Joint Presence Office launches, etc.

$30,000.00 $16,392.00 $70,000.00 $150,000.00 $70,000.00 $50,400.00

       
Materials/Equipment 3. Improved technology scaling up RCO operation

3. IT upgraded: computer programme, equipment for teleconference, VC link

Computers for RC Office staff upgraded

$829.00

       
Training of UN staff

UNFPA M & E Manager attended the DevInfo Training in UN Staff College, Turin

$4,600.00

       
Other

       

TOTAL $79,000.00 $120,197.00 $149,000.00 $107,017.00 $232,000.00 $215,177.00 $0.00 $0.00 $102,000.00 $50,400.00



   Joint Programmes


         *** no joint programmes reported ***






   Coordination Procedures and Practices

Coordination practices and procedures
CP Results Recommendations to DGO
INTEGRATING UNDAF ANNUAL REVIEW WITH AGENCY SPECIFIC ANNUAL REVIEWS (CPAPS)

Transaction costs:Effectiveness/savings or increased costs as result of better coordination practice: • Collective Planning and organising time for resident and non-resident agencies of at least two months in advance of the annual review date; • Communicating with non-resident agencies in far-away HQs and regional bureaus to confirm their participation until the last moment; • Ensuring all participating agencies’ AWPs and other documents are submitted in advance so that implementing partners have ample time to review and digest them before the actual meetings; • UNDAF Annual Review Guidelines (generic for all 14 countries) were changed to suit the country context.
Achievements:In Solomon Islands, we are moving into our third year of joint UN annual reviews. During the first year (2007), UNDP, UNFPA and UNICEF joined together to hold a review of the Results and Resources Frameworks from our 2008-2012 country programmes. Government participation was strong, with all counterpart ministries being represented at the Permanent Secretary level—and even some non-counterpart ministries insisting to be included!—followed by Cabinet review and endorsement of the RRFs. The second year, the three agencies were joined by WHO (the only other resident agency) and nine non-resident agencies to hold a joint annual review exercise. Using a common format for 2008 annual reporting and 2009 annual workplans, joint technical consultations were scheduled with counterpart ministries over a 2.5 week period. This was followed by a high-level review (at the Permanent Secretary level), and Cabinet review/endorsement. The exercise was held up by Government as a model of transparency which they wish other donors to follow. The agencies—especially non-resident agencies—were energized by the exercise, and we have seen an upsurge in efforts to better coordinate activities, and to explore joint programmes. The 2008 annual review produced the inputs for the UNDAF annual report, which we do at the Pacific regional level. The “Annual Progress towards Agency Output” box in the upper right corner of the annual report format (included in the attached summary outline document as one of the annexes) contained the inputs which were used for the overall UNDAF reporting. The inclusion of this box made the work of the UNDAF outcome groups much easier, when the time came for them to compile the UNDAF annual report.
Lessons learned:• Use the Government’s National Development Plan as the organizing principle for the review: This strategy—using the chapters of the National Development Plan as the topics under which the contributions of the UN agencies are reported—was highly important to Government counterparts. It required additional work on the UN’s part to disaggregate our activities and re-aggregate them in a different manner, as the National Development Plan was formulated after the UNDAF and CPAP. Also, resident agencies tended to be more familiar with the details of the National Development Plan than non-resident agencies, so efforts had to be made to ensure that the entire UN was on the same page. However, the Government received this effort with gratitude, because it added legitimacy to their own planning process and demonstrated that the UN held national-led processes in high regard. It would have been easier for us to organize the annual review around the UNDAF outcomes, but in the end it was better that we did not. • Repetition makes things easier: Despite years of work by DGO/DOCO, it is still not first nature for many organizations to cooperate on annual planning and review exercise—each agency has its own formats, timelines and terms. The first year, UNDP, UNFPA and UNICEF struggled to understand each other’s perspectives. In 2008, however, this hurdle had already been crossed; together the three agencies struggled to understand the various perspectives of the other agencies which were participating for the first time! We are hoping that the process in 2009 will be even smoother, as most of the UN agencies working in the Pacific now have a shared experience of cooperation on the annual review exercise. • Standard formats should be devised and discussed at the earliest possible date: During the past two exercises, we have found that the single task which caused the most discussion and debate was the formats used for the annual review and annual workplans. Our conclusion was that the standard formats should be agreed at the earliest possible date—with participation of all involved agencies. While it is tempting to focus more on the structure of the meeting, agenda, etc., it is the finalization of the annual review and annual workplans which make up 80% of the work of the review exercise. Thus, the earlier this work is started, the better. • Focus on strategic issues: Not exactly a lesson learnt but more an aspiration for next year. We realized that the individual thematic presentations were a bit dull. Each agency wanted to have its main outputs presented, which meant that the presentations became something of a laundry list of UN activities. For next year, we thought to produce the “laundry list” as a separate document; the actual presentations during the high-level event would then be on the impact of the UN’s activities in changing national development indicators. • Reducing transaction costs for small and non-resident agencies: In 2008, many non-resident agencies were stretched by requests to participate in numerous annual review exercises throughout the Pacific region. Coordinating the windows of availability of the various agencies, in order to schedule the technical consultations with the ministries, was extremely challenging. Connectivity in Solomon Islands is poor and costly. However, in 2009 and later years, we will try to make increased use of tele-, video- and web-conferencing for the technical consultations, which should enable easier and less costly participation from non-resident agencies. • We are stronger together than separately: In Solomon Islands, the UN is a very small player. The combined programme of UNDP and UNICEF (the two largest) constituted less than 1% of development assistance to the country in 2008. However, we found that if the programmes of the 13 agencies working in the Solomon Islands were combined, the UN constituted about 2.5% of development assistance—on par with the World Bank.



   2009 Workplan

2009 Workplan
KEY RESULTS AREA Expected Outputs Perf. Indicators Actual Outputs at Year End Funds required/spent at Year End Additional support needed from HQ or Regional Director's Team Target Date
SRC UNCCF UN Agencies Other
Req Spt Req Spt Req Spt Req Spt Q1 Q2 Q3 Q4
Coordination for Results (WORKPLAN09)
UNCT Contribution to the National Development Plan/Poverty Reduction Strategy/MD and MDGs plan UN support to formulation/implementation of relevant national strategies or plans e.g. JAS/NDP/PRSP

$0.00 $0.00 $0.00 $0.00

UN plan to support the implementation of the Millennium Declaration, including scaling up MDG initiatives * Preparations for producing a Regional MDG report; first national MDG Reports produced for FSM and RMI

Regional MDG report finalized and published in 2010; National MDG Reports produced and finalised for FSM and RMI

$0.00 $0.00 $0.00 $0.00

31/12/2009
UN support to capacity development strategies

UN assistance to national authorities for the preparation of the national report on the implementation of the Brussels Programme of Action of LDCs 4 * Technical assistance to national governments of the LDCs in preparation of the national report on the implementation of the BPOA, if requested

National Reports produced and presented at the LDC meetings

$0.00 $0.00 $0.00 $0.00

31/12/2009
Formulation/implementation of a transition plan or strategy 5

Other

Aid Coordination / Management / Paris Declaration Planned efforts to making use of national systems in the areas such as programme/project reporting, PRS/sectoral monitoring and evaluation systems, annual PRS/sectoral performance reviews, national procurement systems, etc UN assistance to Kiribati Govt. on developing their national KDP M&E Plan

KDP M& E Plan presented at the Annual Joint Strategy Meeting

$0.00 $0.00 $0.00 $0.00

31/10/2009
UN support to aid coordination/management One-Fund for Kiribati agreement signed and programmes implemented

Agreement documents signed with AusAid and UN agencies implement their agreed programmes

$0.00 $10,000.00 $0.00 $0.00

01/07/2009
Other

UNDAF/Common Programming Efforts to align UN programme cycle with national development cycle * Mid-term and annual review consultations used as opportunities to align UN programmes with national development planning cycles to the extent possible

Mid-term/Annual Review Consultations in 4 LDCs (Kiribati, Vanuatu, Solomon Islands & Tuvalu)

$0.00 $0.00 $0.00 $0.00

15/12/2009
Preparation of CCA/UNDAF

Implementation of UNDAF M&E framework * UNDAF M & E Manager on board for better annual reporting of UNDAF Outcomes

Consolidated Annual UNDAF Report produced at the end of the year

$6,000.00 $4,000.00 $0.00 $0.00

31/12/2009
UNDAF Annual Review/ UNDAF Evaluation Joint UN annual review consultations undertaken with four LDCs (Kiribati, Vanuatu, Solomon Islands and Tuvalu) governments

Annual Review consultations held in SOI, Vanuatu, Kiribati and Tuvalu

$0.00 $20,000.00 $0.00 $0.00

15/12/2009
Other Annual UNDAF Reviews with RMI, FSM and Palau govts. as in 2008

Joint UN annual reviews held in RMI, FSM and Palau

$0.00 $3,000.00 $0.00 $0.00

31/12/2009
Progress towards UNDAF outcomes (drawing from your UNDAF Annual Review) Outcome Groups develop proposals for new joint programmes

Resource mobilisation for these new joint programme proposals for implementation in 2010

$0.00 $0.00 $0.00 $0.00

31/12/2009
Joint Programmes6 Preparation/ implementation of new Joint Programmes * Joint Programming proposals for MDGs developed for Solomon Islands and Vanuatu after costing/needs assessment exercises

Costing & Needs Assessment exercises undertaken in Solomon Islands and Vanuatu for developing joint programming proposals

$0.00 $0.00 $0.00 $0.00

30/09/2009
M&E of Joint Programmes Strengthened Monitoring and Evaluation system through a UN/SPC Joint Monitoring and Evaluation system for the Joint UN Programme on HIV and AIDS and the second Pacific Regional Strategy on HIV/AIDS Implementation Plan (PRSIP 2)

UNAIDS M & E Officer recruited for this purpose

$0.00 $0.00 $0.00 $0.00

30/06/2009
Other Increased number of new Joint Programme Proposals

At least 3 new joint programmes developed

$0.00 $0.00 $0.00 $0.00

15/12/2009
HACT Plan for the roll-out/implementation 7 of HACT in the country * Micro Assessment completed for Solomon Islands, Vanuatu and Kiribati

Cash Transfer modalities decided by UNCT for Solomon Islands, Vanuatu and Kiribati

$0.00 $0.00 $0.00 $0.00

30/06/2009
Strengthening national systems/capacities through HACT FACE training provided to implementing partners and UN staff in the remaining countries

Trainings on FACE form usage conducted in those countries during integrated missions

$0.00 $0.00 $0.00 $0.00

31/12/2009
Other Micro Assessment in the remaining 7 countries

Micro Assessment completed in at least 3 more countries

$0.00 $0.00 $0.00 $0.00

31/12/2009
Gender Equality UN support to incorporation of gender equality in national planning processes (such as National Development Strategies; PRSPs; SWAPs; Joint Assistance Strategies, etc.)

Capacity development for Gender theme groups to support UNCT to respond to national priorities for gender equality. Gender Equality Score Card dicussed and tested for UNCT and report finalised

Gender Equality Score Card report submitted to DOCO

$0.00 $10,000.00 $0.00 $0.00

31/12/2009
Other Technical assistance and support to the pilot Jt. Programme on VAW

Pilot Jt. Progamme on VAW receives funding and is implemented

$0.00 $0.00 $0.00 $0.00

31/12/2009
HIV/AIDS Establishment of Joint UN Team on AIDS and implementation of joint programme of support on AIDS * Inter-agency AIDS team develop programme proposals for funding from regional funding streams

Programmes functional with resources secured from regional funding mechanisms

$0.00 $0.00 $0.00 $0.00

30/09/2009
UN support to the national response to AIDS through strengthening the Three Ones * UN support to formulate national HIV/AIDS policies and strategies in selected PICs

National HIV/AIDS policies and strategies developed or revised in at least 2 PICs

$0.00 $0.00 $0.00 $0.00

31/12/2009
HIV/AIDS in the Workplace * Orientation training provided to all UN staffs and their families on HIV/AIDS

One-Day 'We Care' orientation retreat held for 200 UN staff and their families

$5,000.00 $5,000.00 $0.00 $0.00

31/03/2009
Other UN AIDS Team provide technical assistance to Govts. of Fiji and Solomon Islands on GFATM Round 9 proposals writing

Sound proposals submitted to GFATM Secretariat by Govt. of Fiji and Solomon before the deadlines and receives funding

$0.00 $0.00 $0.00 $0.00

30/09/2009
Human Rights Application of Human Right Based Approach

Strengthening the capacity of UNCTs to support national human rights protection systems

Other Technical assistance to Universal Periodic Review process in Vanuatu

National report produced and shared with relevent stakeholders

$0.00 $0.00 $0.00 $0.00

31/12/2009
Common Services and Premises Planned initiatives to increase cost-effectiveness of UN operations, incl. common administrative services and common arrangements in support of programme delivery (including Joint Office initiative) IT upgrade for video conferencing facilities between various Country Offices reducing the need for mission travel;

Joint Presences launched in Tuvalu and Nauru and newly recruited CDMs trained

Necessary IT upgrades completed and video conferencing facilities available for all UN agencies to use;

Joint Presences functional in Tuvalu and Nauru to support UN activities;

Annual retreat for all CDMs

$5,000.00 $15,000.00 $0.00 $0.00 Request for support from DOCO and Regional Director's Team on training opportunities for the newly opened Joint Presence Offices and their staff. A regional training event/reteat should be held in the South Pacific in either 2009 or early 2010 as costs to send staff abroad for training is very high.

31/12/2009
Planned initiatives on common premises Proposal for UN Common House in Solomon Islands forwarded to WGCP for moving ahead

WGCP Mission to Solomon Islands to sort out all legal issues related to land and tenancy rights for the proposed UN Common House

$0.00 $0.00 $0.00 $0.00

31/12/2009
Other (specify) 6 UN agencies relocate to a new Common Premises in Suva

Common services agreement signed among these agencies

$0.00 $0.00 $0.00 $0.00

30/09/2009
Other (specify) Other (specify)

Coordination of Emergency Preparedness and Relief (WORKPLAN09)
Preparedness Coordination of emergency preparedness efforts of UNCT members and relevant humanitarian actors Efficient and adequate response to natural disasters in the PICs

PHT coordinates emergency relief and provides timely assistance during natural disasters in PICs

$0.00 $0.00 $0.00 $0.00

Relief Coordination of humanitarian operations

$0.00 $0.00 $0.00 $0.00

Establishment of Humanitarian Country Team Pacific Humanitarian Team (PHT) well established and functioning

PHT functional and meets regularly to discuss preparedness measures at country and regional level

$0.00 $0.00 $0.00 $0.00

Development of a response plan National contingency planning exercises in selected PICs

Contingency planning exercises carried out at least 2 PICs

$0.00 $0.00 $0.00 $0.00

31/12/2009
Other (specify)

Advocy Public Information and Communication Officers trained in disaster reporting

One-day workshop conducted for Public Information and Communication Officers from Cluster Lead agencies and PHT members for communications during disasters

$0.00 $0.00 $0.00 $0.00

30/06/2009
Resource mobilization

UN Advocacy and Resource Mobilization (WORKPLAN09)
Joint UNCT Advocacy and Communications Development/implementation of the UNCT communications/advocacy strategy & plan Annual RC Report published and disseminated to relevant stakeholders;

'One UN' website lauched

Report published and distributed to stakeholders in the third quarter of 2009;

'One UN' website for the UN in the Pacific up and running by the end of 2009

$0.00 $5,000.00 $0.00 $0.00

30/09/2009 31/12/2009
Other (specify) Celebration of selected UN Days

Advocacy materials produced for selected UN days

$0.00 $5,000.00 $0.00 $0.00

31/12/2009
Joint UNCT Resource Mobilization Strategy Development/implementation of RM strategy

Other (specify)

Security Management (WORKPLAN09)
Security Duty station specific security risk assessment (SRA) for all locations in the country where UN staff are present

Implementation of mitigating measures as identified in SRA Recognition of need to comply with MOSS and MORSS and ensure that defined mitigating measures are available to all staff;

Progress towards achieving full MOSS and MORSS compliance

On-going security training and briefings to ensure that all staff understand the requirements and entitlements;

Provision of SMT training from UNDSS to ensure all SMT members are aware of the full extent of responsibilities and obligations under the UN Security Management System

$0.00 $0.00 $0.00 $0.00

31/12/2009
Other

Up to date security plan UN Security Plan continually revised and updated to keep it up-to-date in roder to deal with any future emergency situation

New Warden system put in place

$0.00 $0.00 $0.00 $0.00

Security Management Team Full participation by Heads of Agencies as members of the SMT measures;

Heads of Agencies attend all SMT meetings or nominate, in writing, an authorised agency delegate

$0.00 $0.00 $0.00 $0.00

Implementation of security training for staff Participation of SMT members in SMT Training to demonstrate accountability and enhance participation;

Ongoing staff training to ensure ready understanding of and compliance with security

Procurement to proceed to ensure provision of all necessary material and equipment;

Review of and regular practice of the Warden system to ensure ready implementation in time of need

$0.00 $0.00 $0.00 $0.00

Non-Resident UN Agencies (WORKPLAN09)
Special measures to integrate non-resident UN agencies in UNCT processes Supporting the Involvement of non-resident UN agencies in the national strategic planning processes/ UN programming Increased participation of NRAs in UNCT activities and annual consultations in LDCs

Number of NRAs attending various inter-agency meetings, Annual UNDAF Reviews increased from 2008

$0.00 $0.00 $0.00 $0.00

15/12/2009
Other (specify)

Coordination Capacity of the UNCT (WORKPLAN09)
Strengthening UNCT Coordination Capacity RCO Staffing Maintain current staffing levels (2 nationals and 1 International ALD)

UN Coordination Specialist, Analyst and Assistant supports the RC and UNCT functions

$47,000.00 $11,000.00 $0.00 $0.00

Materials/Equipment Regular office expenditures for RC Office

Effective and efficient services from RC Office

$5,000.00 $5,000.00 $0.00 $0.00

Training of UN staff Capacity development of RC Office staff

RC Office staff attend relevant coordination training/workshops

$5,000.00 $0.00 $0.00 $0.00

31/12/2009
Other (specify) UNCT meetings and annual retreat

Effective and well coordinated UNCT meetings and annual retreat and other inter-agency meetings

$5,000.00 $5,000.00 $0.00 $0.00 Would request support from DOCO on providing a facilitator for the annual alignment meeting between the two UNCTs (Fiji and Samoa) as done in 2008


TOTAL $78,000.00 $98,000.00 $0.00 $0.00