2007 Resident Coordinator Annual Report
HUMANITARIAN CONTEXT

Despite gradual improvements since the mid and late 1990s, the DPRK continues to suffer intricate humanitarian problems ranging from widespread food shortages to declining health system, lack of access to safe drinking water to deficit of basic agricultural inputs, just to mention few. All factors combined aggravate the situation for the DPRK population, especially vulnerable groups.

In 2008, two assessments in the area of food security were carried out jointly by WFP and FAO - Rapid Food Security Assessment (RFSA) in June and Crop and Food Security Assessment (CFSA) in October.

Domestic cereal production consistently falls below the needs of its population due to lack of sufficient fertilizer and fuel, declining soil fertility and structural factors. For the 2008/2009 marketing year, the CFSA estimated that the country would experience a cereal shortfall of 836,000 tonnes, leaving 8.7 million people in need of food assistance. Both assessments (RFSA and CFSA) show that the impact of food shortages has been unevenly divided amongst the population, with urban households in areas of low industrial activity particularly the Northeast) being the most affected. Young children, pregnant and lactating women and elderly people also form the most vulnerable category due to their particular dietary needs.

Based on the documented evidence, there is a broad consensus among UN agencies that worsened food insecurity and its serious humanitarian implications for population call for closely coordinated response by all resident UN agencies across various sectors – food, agriculture, nutrition, health, water and sanitation.

OPERATIONAL CONDITIONS FOR UN AGENCIES

The operating conditions, especially in terms of access, have improved for UN Agencies in 2008. First, the WFP program has been expanded to 131 counties in eight provinces, including the Northeast and some counties, earlier not accessible to humanitarian agencies. New Letter of Understanding allows WFP for up to 59 international aid workers (incl. Korean-speakers) to oversee the delivery of food, reestablishment of field offices and more flexibility and randomness in monitoring and assessments.

Further to WFP programe augmentation, the Government announced that other UN agencies were also allowed to re-start their work in 35 counties in the Northeast of the country, which had been closed for humanitarian aid agencies from late 2005. UNICEF and WHO managed to quickly launch their interventions in the Northeast thanks to the Rapid Response funding from the CERF.

UNFPA has been supporting national census in the DRPK. 13 international personnel had unlimited access to observe the enumeration phase conducted in October and visited 56 counties throughout the country on random sampling basis. The conclusion of the mission was that the field operation was of high quality, which could generate good raw data for further analysis.

INTER-KOREAN RELATIONS

The bilateral relations on the Korean peninsula reached their new low in 2008.

Amid escalated political tensions, last year there was no traditional bilateral assistance from the Republic of Korea (ROK) in the form of much needed fertilizer and food aid.

SIX-PARTY TALKS

There was a considerable progress made in 2008 with regard to disablement of the Yongbyon nuclear facilities, submission of the DPRK's declaration on nuclear facilities and programs; and economic and energy assistance. The talks, however, ended in 2008 in a stalemate over the DPRK’s rejection of proposed sampling as part verification protocol.

The DPRK side complained on several occasions that disablement efforts had been outpacing the fuel deliveries and in response promised to “adjust the speed of disablement." Despite the unresolved verification issue, the six parties agreed in December 2008 to continue parallel implementation of the disablement of the Yongbyon nuclear facilities and the provision of economic and energy assistance equivalent to one million tons of heavy fuel oil . In their last meeting in 2008 the parties did not set up time for the next round of negotiations.

Summary on progress towards UNDAF outcomes


Expanded UN Theme Groups (TGs) continued to be primary vehicle for promoting programmatic collaboration, coordination of activities and information-sharing between UN agencies as well as with non-UN partners. Some examples of common results include the following:

• AGRICULTURE

Based on an FAO initiative, the Agricultural Theme Group has drafted a discussion paper on themes of common concern within the agricultural sector. The initiative arises from both the findings of the 2008 Crop and Food Security Assessment Mission and the experience of individual agencies implementing their varied but mutually supportive projects. Whilst there have been clear achievements due to technical assistance, further progress and a wider impact are limited by structural factors. It has therefore become necessary to explore ways for bringing about change in key areas. Specific points were identified that need to be addressed by aid providers in a consistent and coordinated matter. This paper when finalized, will be circulated and discussed with donors and diplomatic missions as a fund raising tool and also to ensure a consistent approach and a concerted strategy among international partners.

• HEALTH AND NUTRITION

Nation-wide cold chain assessment was jointly supported by UNICEF and WHO with following results: (1) a full inventory of all the cold chain equipment at all health facilities in the country; (2) formulation of cold chain policy for the country; and (3) development of a five year plan for cold chain replacement plan for the country.

Through extensive consultative process, the content of training package for section doctor was finalized within the Group: 13 modules of the package were agreed upon among all international health partners and with the Ministry of Public Health.

• WATER AND SANITATION

Water quality surveillance techniques meeting to ensure water quality up to standards prescribed by WHO was organized by UNICEF for all partners including international NGOs working in the sector with the participation of the concerned Ministries. A major conference on Decentralized Waste Water Management with participation of international experts was organized as part of the International Year of Sanitation.

Water and sanitation partners carried out joint stocktaking and review of lessons learnt from 2007 flood response. The findings contributed to the development of Inter-Agency Contingency Plan.

Water and Sanitation TG members jointly provided inputs to the Hygiene Promotion component of the training kit for section doctors developed by the Health TG (mentioned above).

• HIV/AIDS, TB AND MALARIA

UN Agencies provided support to formulation of the country’s application to Global Fund on TB, Malaria and HIV/AIDS. Total of USD 65 mln for the TB and Malaria proposals were approved for the next five years. This is the first time for the DPRK to become a recipient of the Global Fund grants. The HIV proposal will be revised and resubmitted to the Global Fund in 2009.

• FOOD SECURITY

The Group served as the main information sharing, discussion and advocacy forum on food security issues, especially in relation to findings of the two important assessments carried out by UN in 2008 (mentioned above). The Group benefited from participation not only of operational agencies but also Embassies and other diplomatic missions.

• CONTINGENCY PLANNING (CP)

Clusters carried out stocktaking of 2007 August flood response and the results were then fed into a Inter-Agency Contingency Planning workshop for the IASC Country Team. The workshop was facilitated by colleagues from OCHA Regional Office in Bangkok. Inter-Agency CP Working Group was established to coordinate all CP-related activities.

Inter-agency Contingency Plan for possible natural disaster (floods) was jointly formulated by UN agencies, IFRC and international NGOs. Necessary preparedness measures on the part of resident international actors were identified and majority of those were implemented in 2008 ahead of potential flood season. National counterparts were briefed on the Contingency Plan strategy and activities.

• DATA AND STATISTICS

The main focus of the Group’s work in 2008 was to consolidate available data sources in the DPRK for MDGs monitoring as well as to prepare and plan for UN common programming exercise to commence in 2009. The results of the latter will be presented in the next section, Key Aspects of 2008 Work Plan.

Summary on progress in UN Reform


UN SYSTEM IN THE DPRK

The UN Country Team in the DPRK is currently comprised of five resident UN agencies - FAO, UNFPA, UNICEF, WFP and WHO.

Since the suspension of UNDP program and departure of UNDP Resident Representative/UN Resident Coordinator in March 2007, WFP Country Director has been acting as UN Resident Coordinator and Designated Official for security.

Normal work of the UN Country Team, UN Theme Groups, weekly inter-agency meetings and other coordinating mechanism have been maintained.

In absence of allocation for the DPRK from UNDOCO for 2008, funds for UN coordination activities were raised from SIDA. Donor support allowed to keep the post and services of international Coordination Officer (under WFP contract) and carry out a number of common initiatives, captured in the 2008 Results and Use of Funds section of this report.

Contacts on common UN issues with non-resident agencies, namely IFAD, UNESCO, UNEP, UNIDO and UNESCAP have been handled through UN RC Office.

Sustaining the Resident Coordinator’s System (RCS) in the DPRK after UNDP’s departure, despite lack of support/guidance from UNDOCO or UNDP, in its capacity of a designated manager of the RCS, can be seen as a good example of the UN reform at the country level in action in particularly difficult circumstances.

Key aspects of the proposed 2009 workplan


Rolling-out a new joint programming process will be the key focus of UN joint activities in the DPRK in 2009.

The current UN Strategic Framework (UNSF) for the DPRK was formulated originally to cover 2007-2009. In 2008 it was extended by one year per the joint decision of the UNCT and Government, and subsequent agreement from the Regional Directors’ Team (RDT).

In its recent annual retreat, the UN Country Team agreed to formulate a new UNSF for the DPRK with the onset of 2011. Representatives of FAO, UNFPA, UNICEF, WFP, and WHO broadly agreed on the following:

• Propose to the Government to base a new UNSF on the Millennium Declaration (MD) and the MDGs with their target date of 2015, and thus to have a new framework cover five-year period of 2011- 2015;

• Having reviewed on-going and planned data collection and analytical activities in sectors of the UN expertise and engagement in the DPRK, the UNCT agreed, instead of a full Common Country Assessment (CCA) process, to carry out sectoral analyses. The analyses will assess country’s situation in relation to the MD, MDGs and other internationally agreed obligations. Such consensus will be communicated to the RDT;

• Since most critical data (from the census, nutrition assessment and MICS) will become available towards the end of 2009, and because UNDP Country Office can be expected fully operational probably by mid-2009, the UNCT decided to slightly extend the timeline of the UNSF formulation. This will enable utilization of credible data for UN strategic analyses and planning but will also have implications for individual country program formulation processes. UNDP, UNFPA and UNICEF country offices will need to seek approval from their respective regional bureaus for their next Country Programme documents to be submitted for Executive Boards review in September 2010 rather than in June. The request for later submission of country programmes will be included in the communication to the RDT;

• UNCT together with the Government will seek to fully engage non-resident agencies as well as resident international partners in the process, as appropriate;

• UNCT will be exploring opportunities for joint UN programmes and common funding thereof, including through forthcoming expanded “Delivering as One” window;

Other key elements of the UNCT work plan include roll-out of common services programme; enhancing common preparedness for potential floods; joint resource mobilization; common trainings for UN staff; and enhancing common security and safety for UN staff with focus on medical conditions and business continuity requirements.

The year 2009 will be a critical juncture for many aspects of UN work in the country – from common strategic planning and programming to common services, common preparedness for natural disaster relief to safety and security of UN personnel on the ground. Therefore, the UNCT expects and looks forward to receiving greater support from UNDOCO than in 2008.

Like in the previous year, the UNCT is raising funds for planned coordination initiatives and common activities from donors and through Agencies’ cost-sharing. It is hoped, however, that this year an adequate allocation will be made for the DPRK by the UNDOCO. The Work Plan section of this report contains sober estimates of most critical funding needs for 2009.

Recommendations


Similar to last year, it is recommended that the situation of the UNCT in DPRK after suspension of UNDP programme should be analyzed and lessons drawn for enhancement of the firewall between RC System and UNDP.

Absence of financial allocation from UNDOCO to the UNCT in 2008, difficulty in appointing a permanent RC or even formally designating an acting RC according to existing procedures, lack of support to RC Office are clear illustration of the shortcomings of the firewall system, which should be addressed.

The UNCT plans to have its experiences and lessons learnt documented, which could be then shared and discussed with Agencies HQs and UNDOCO.




   2008 Results and Use of Funds

2008 Results and Use of Funds
Part One: Progress towards UNDAF outcomes (Results 2008)
Key Result Area Outcome Name Indicate Total Budget Per Outcome Provide an indicative budget delivery amount per outcome in 2008.    Comments
UNDAFOutcome 1Economic growth, foreign trade and investment increased and generating additional resources for social and economic development$7,290,000.00$0.00 
UNDAFOutcome 2Availability and utilization of sustainable energy sources improved$7,120,000.00$0.00 
UNDAFOutcome 3Environmental management improved and contributing to sustainable use of environmental resources $10,825,000.00$6,980,000.00 
UNDAFOutcome 4Sustainable food security to improve the quality of life$72,905,000.00$27,700,000.00 
UNDAFOutcome 5Quality of basic social services with focus on public health, child and maternal health and nutrition, education, water and sanitation improved$82,372,000.00$28,800,000.00 
PART 1 TOTAL $180,512,000.00 $63,480,000.00
Part Two: Coordination Results
Key Results Area Expected Outputs1 Performance Indicators2 Actual Outputs at Year End Funds required/spent at Year End Additional Support Needed from HQ or Regional Director's Team Target Date
SRC UNCCF Transition Un Agencies3 Other
Required Spent Required Spent Required Spent Required Spent Required Spent Q1 Q2 Q3 Q4
Result Area 1: Coordination for Results
UNCT Contribution to the National Development Plan/Poverty Reduction Strategy
UN support to formulation/implementation of relevant national strategies or plans e.g. JAS/NDP/PRSP

       
UN plan to support the implementation of the Millennium Declaration and/or the UNDG Action Plan on the Development Outcome of the World Summit (MDG Action Plan) * Population data collected - gaps in key data for DPRK baselines on MDGs and other development goals would be closed

National census is carried out in line with international stadnards;

A population census was carried out successfully in October 2008. 13 international personnel had unlimited access to observe the enumeration phase conducted in October and visited 56 counties throughout the country on random sampling basis. The conclusion of the mission was that the field operation was of high quality, which could generate good raw data for further analysis.

       
UN support to capacity development strategies

       
UN assistance to national authorities for the preparation of the national report on the implementation of the Brussels Programme of Action of LDCs 4 * N/a

n/a

       
Formulation/implementation of a transition plan or strategy 5

       
Other

       
Aid Coordination / Management / Paris Declaration
Planned efforts to making use of national systems in the areas such as programme/project reporting, PRS/sectoral monitoring and evaluation systems, annual PRS/sectoral performance reviews, national procurement systems, etc

       
UN support to aid coordination/management Information sharing and consultations held among resident aid providers on respective programs, strategies and challenges; common issues and ways to address them jointly discussed; follow up actions identified;

Donors briefed on UN work and plans for the next program cycle; Exchange on DPRK humanitarian and development needs held and broad-based discussion on harmonization of multilateral and bilateral strategies and coordination of assistance initiated

Inter-agency intranet established as a platform for information sharing among foreign aid providers (resident and non-resident);

DPRK Foreign Aid Seminar organized by UNCRO: partcipation of all resident aid provideres; agreement on common issues and implementation of follow up actions;

UNCT- Donor consultations in Seoul and Beijing with participation of key donors; Initiatives for sustainable coordination and information exchanged mechanisms launched

Inter-agency intranet developed and populated with information; launched with the international resident community.

Consultations on common issues and closer coordination of overall strategies were carried out among resident donor community. Better understanding of priorities and challenges faced by partners reached. Follow up actions taken up through weekly Inter-Agency meeting, deliberations of Theme Groups and Ad hoc Thematic meetings.

UNCT briefings with donors, ROK authorities and NGOs providing aid to DPRK held in Seoul, ROK. UNCT provided up-dates on the humanitarian situation in the country, on-going and planned UN programs and projects. Mechanism for further coordination between ROK and UNCT agreed upon

$15,000.00 $4,500.00

       
Other

       
UNDAF/Common Programming
Efforts to align UN programme cycle with national development cycle * NB! National priorities are set annually at the start of every year and made public through proclamations in central newpapers. UN Strategic Framework (2007-2009) is aligned in substance with national mid-term development priorities as communicated by government counterparts during the UNSF forumulation.

NB! National priorities are set annually at the start of every year and made public through proclamations in central newspapers. UN Strategic Framework (2007-2009) is aligned in substance with national mid-term development priorities as communicated by government counterparts during the UNSF formulation.

       
Preparation of CCA/UNDAF Time-line for common programming for the next cycle agreeed between agencies, approved by RDT. Action Plan for the common process developed and implemented.

Agreement on timing of the next program cycle reached between agencies at the country and HQ level. Preparation for commom programming started/UNCT familiarzied with the process, Task Forces established; Action Plan developed and implemented;

Agreement to extend the current UN Strategic Framework by one year to cover 2007-2010 was reached within the UNCT, with the Government and was approved by the Regional Directors' Team.

$8,477.00

       
Implementation of UNDAF M&E Framework *

       
UNDAF Annual Review/ UNDAF Evaluation UNCT/Government meeting for the review of cooperation under the UNSF

UNCT retreat in preparation fot the review meeting with the gov't; Line ministries participation in the meeting along with with national coordinating commitees

UNCT retreat held and plan of engagement of the government for current UNSF review and next common programming exercise developed.

$5,000.00 $1,000.00

       
Other

Food security situation in the country assessed through joint WFP/FAO Rapid Food Security Assessment and Crop and Food Supply Assessment Mission/recommendations for UN interventions to address immediate and longer-term food security concerns developed.

$1,000.00

       
Joint Programmes6
Preparation/ implementation of new Joint Programmes * Closely coordinated parallel projects projects (below) will be carried out and coordinated through Theme Groups although not necessarilty under joint AWPs. Progress regularly reviewed by participating agencies; parterns up-dated through Theme Groups WHO/UNICEF: Second dose of measles campaign through GAVI support carried out

UNICEF/WHO: Nation-wide cold chain assessment & feasibility study on regional walk-in cold room carried out;

UNICEF/UNFPA/WHO: Content of Section doctor's package finalized;

Water and Sanitation TG: Standardization of practices and coordination of projects among WatSan TG parters in 1. Water Supply; 2.Promotion of Rural Sanitation; 3.Water Quality Monitoring; 4.Hygiene promotion; 5. Emergency preparadenss and response;

UNICEF/UENSCO: Education Information Center and creation of ODL (Open and Distance Learning) Center for teachers at at the Kim Hyong Jik University established

Progress regularly reviewed by participating agencies; parterns up-dated through Theme Groups.

For coordinated parallel projects:

Endorsement of proposal by GAVI.Introduction of second dose of measles from July 2008.

Report of national assessment survey.

Training package for section doctors developed. Section doctors in the focus counties are trained.

1. Local study tour on operation and maintenance of Water supply systems established through support of WASH TG partners 2.1 Standardization of subsidy for construction of Household latrines 2.2 Promotion of Sanitation up-gradation for new house constructions in respective areas of work by WASG TG parnter 2.3 Standardization of IEC materials for promoting Rural Sanitation 3.Review of common opprotunities for technical capacity building (water quality surveillance and standardization of hardware supplies and trainings in water quality monitoring) 4.Promotion of hygiene at national and county level through similar approaches 5. Lessons learnt workshop on WASH flood related emergency preparadness and response.

Training on setting up, maintain and operationalise ODL system conducted (UNESCO). IT equipment for setting up ODL system provided (UNICEF)

All sector-wide activities are closely coordinated through work of UN Theme Groups; Progress in implementation of coordinated parallel projects regularly reviewed by participating agencies, and partners up-dated through Theme Groups.

For coordinated parallel projects:

Health and Nutrition TG:

GAVI approved the five years funds (2008-2012) for the measles 2nd dose vaccine including vaccination devices. 2nd dose of measles vaccination started on 1st of July 2008.

Nation-wide cold chain assessment carried resulting in: 1) A full inventory of all the equipment at all health facilities in the country (2) Cold chain policy for the country formulated and (3) A 5 year plan for cold chain replacement plan for the country developed.

Through extensive consultative process among members of Health Theme group, the content of the section doctor package was finalized: 13 modules of the package were agreed upon among international health partners and with the Ministry of Public Health.

Water and Sanitation TG: 1. Standard Gravity-Fed System (GFS) design manual shared with partners for design of GFS systems. World Water day jointly celebrated. Development of a poster on saving water initiated. 2. Standardized Subsidy for construction of Household latrines agreed among Theme Group members for their respective projects. A standard twin pit latrine designs for households and schools has been adopted from initial design/experience of one partner for further replication by other members of the group. 3. DEWATS technology promoted as part of international year of sanitation a national conference organized in October 2008 with participation of partners. A joint field visit organized for dissemination of DEWATS know-how among partners. Technical capacity of partners including MoCM and MoPH enhanced through joint water quality surveillance techniques training. 4. WatSan TG contributed to the development of Hygiene Promotion component of training kit for section doctors by Health TG. 5. Joint finding of the WAtSan workshop on leasons leant from 2007 flood response were inputted into Inter-Agency Contingency Plan development.

UNICEF/UNESCO: ODL Center established. Trainings conducted at central and provincial level. IT equipment provided. ODL center to be made operational during 2009.

       
M&E of Joint Programmes

       
Other Feasibility study for joint projects in food fortification and ready to use Therapeutic Feeding (RUTF) carried out (UNICEF/WFP)

Studies carried out, findings jointly reviewed and discussed.

UNICEF started a pilot project on community based therapeutic care (CTC) in one country with plumpynut (RUFT). Geographic expansion in other counties/provinces, however, will depend on the result of this pilot project. A concept note for feasibility assessment of a joint project for local production of RUFT was prepared by WFP in collaboration with UNICEF. Several discussions took place among UNICEF and WFP; however, technical aspects of the proposed study would need to be further worked out if expansion of the pilot project is recommended.

       
HACT
Plan for the roll-out/implementation 7 of HACT in the country *

       
Strengthening national systems/capacities through HACT

       
Other

       
Gender Equality
UN support to incorporation of gender equality in national planning processes (such as National Development Strategies; PRSPs; SWAPs; Joint Assistance Strategies, etc.)

       
Capacity development for gender theme groups to support UNCT to respond to national priorities for gender equality Action plan for Gender Mainstreaming in UN Programming

Draft action plan for gender mainistreaming in UN programmes develoed and discussed in workshop for UN staff, national seconded staff and national counterparts.

Gender mainstreaming training for UN staff and national counterparts, and action planning were decided to be postponed- to be taken up in conjunction with new UN common programming exercise in 2009.

$5,000.00

       
Other

       
HIV/AIDS
Establishment of Joint UN Team on AIDS and implementation of joint programme of support on AIDS * National surveillance system improved.

Availability of National guidelines on voluntary counseling and testing for early detection of HIV infection

The development of national guidelines on counseling and testing for early detection of HIV infection is under way at the Ministry of Public Health (MOPH) . MOPH is also developing national strategy for HIV/AIDS prevention and the national multi-year plan (2008-2015).

       
UN support to the national response to AIDS through strengthening the Three Ones * Awareness of HIV/AIDS among targeted populations increased.

Gov't officials are sensitised on the issue of voluntary HIV counseling and testing.

Availablity of appropriate culturally acceptable IEC material

Number of Training conducted for HIV/AIDS in the workplace

World AIDS Day was organized by MOPH with the following activities promotional activities organized in Pyongyang and all provinces; broadcast the theme and related issues of World AIDS Day 2008 on mass media, TV, radio and newspapers.

The following trainings were organized; (1) Training on HIV/AIDS prevention and healthy life style for long distance truck drivers in Pyongyang including distribution of condoms was organized on December 1, 2008 (2) Peer education for 50 male and female college students in Sinuju on HIV/AIDS prevention, transmission and stigma discrimination on December 2, 2008 (3) Training of household 200 doctors from Ri clinic or Ri hospital in IFRC targeted provinces on HIV/AIDS prevention and anti-stigma discrimination during 2008.

       
HIV/AIDS in the Workplace

       
Other

       
Human Rights
Application of Human Right Based Approach

       
Strengthening the capacity of UNCTs to support national human rights protection systems

       
Other

       
Coordination of Humanitarian/Natural Disaster Operations
Coordination of humanitarian operations

       
Preparation of crisis prevention/natural disaster operations/plans UN, IFRC staff and nat' counterparts trained on emergency preparedness tools and processes/ Joint review of the 2007 emergency flood response carried out/Discussion with the Government of potential joint initiatives for Nat disaster mitigation

Common stocktaking of 2007 August flood response carried out in clusters and fed into Inter-Agency Contingency Planning workshop for IASC Country Team. The workshop was focused on contingency planning mostly. Coordination of disaster mitigation initiatives is being planned for 2009.

$5,000.00 $3,000.00

       
Contingency Plan initiatives Contingency Plan process initiated with participation of international and national partnters and with support of OCHA. "

Common stocktaking of 2007 August flood response carried out in clusters and fed into Inter-Agency Contingency Planning workshop for IASC Country Team. The workshop was facilitated by colleagues from Regional OCHA Office. Inter-Agency CP Working Group, a standing body to coordinate all CP initiatives, was established. Inter-agency Contingency Plan for possible natural disaster (floods) was jointly formulated by UN agencies, IFRC and international NGOs. Necessary preparedness measures (mostly pre-positioning of humanitarian supplies) on the part of international resident actors were identified and majority of those were implemented in 2008. National counterparts briefed on the Contingency Plan strategy and activities.

$4,000.00

       
Other UNCT AHI CP fully operational

THe Plan up-dated. Table top exercise not held in 2008, as planned, and is scheduled in 2009 to be taken together with testing business continuity preparedness.

       
Security
Security Management Team Regular SMT meetings.

SMT meeting held; decisions recorded and acted upon.

       
UNCT Security Plan Security plan reviewed and revised as needed

Security plan reviewed and revised with assistance from DSS Regional Security Advisor based in Beijing

       
Other Crises room established Draft concept approved by SMT;

WFP arrangements of national duty officer and driver over week-ends/holidays are extended for use by all UN agencies, in case of emergency.

       
Common Services and Premises
Planned initiatives to increase cost-effectiveness of UN operations, incl. common administrative services and common arrangements in support of programme delivery (including Joint Office initiative) Shared services maintained: UN dispensary between all, VSAT b/n WFP and UNFPA; VSAT b/n UNICEF, FAO and WHO .

Cost-sharing of WFP HF radio system by UN agencies

Existing agreements reviewed and renewed: cost-sharing of UN dispensary between all agencies; VSAT b/n/ WFP and UNFPA; WHO and FAO; Agreement on new common service reached - procurement and sharing of VSAT back-up system.

WFP HF radio system sharing not implemented yet due to pending license from the government.

       
Planned initiatives on common premises Premise sharing arrangment b/n WFP and UNFPA and UN Clinic

Current arrangements continued. Agreements on sharing of premises b/n WFP, UNFPA and UN Dispensary renewed.

       
Other Provision of services by WFP to UNFPA, FAO and IAEA, other NRAs cont'd as required

In absence of UNDP, WFP continued providing services to UNFPA and FAO, IAEA and NRAs.

       
Other (specify)
Other (specify) Harmonization:

Modalities of nat'l personnel secondment harmonized and agreed with the gov't cost-effective use of common processes for overseas and domestic procurement; Standardization of local payment rates

One year experience of harmonized policy on national secondment as agreed with teh government assessed by the UNCT as positive.

       
Result Area 2: UN Advocacy and Resource Mobilization
Joint UNCT Advocacy and Communications
Development/implementation of the UNCT communications/advocacy strategy & plan

       
Other

       
Joint UNCT Resource Mobilization Strategy
Development/implementation of RM strategy

       
Other

       
Result Area 3: Non-Resident UN Agencies
Special measures to integrate non-resident UN agencies in UNCT processes
Supporting the Involvement of non-resident UN agencies in the national strategic planning processes/ UN programming NRAs involved in common programming - both current UNSF M&E and next cycle planning.

Information on NRAs projects compiled and regularly up-dated.

All NRAs informed about the extension of the UNSF; invited to participate in annual UNCT retreat and joint mapping out of the common programming exercise. Non-resident UNESCO took part.

Information on on-going projects requested by UN RC office; replies from UNESCO, ESCAP, UNIDO and UNEP received.

       
Other

       
Result Area 4: Coordination Capacity of the UNCT
Strengthening UNCT Coordination Capacity
RCO Staffing RC office staff with international coordination officer for continnued support to RC, UNCT, Theme Groups, inter-agency mechanisms

In absence of allocation from UNDOCO for the DPRK, sufficient funds were nevertheless raised from SIDA. International UN Coordination Officer position was maintained and necessary support provided to RC ai, UNCT in all UN common processes.

$135,000.00 $168,000.00

       
Materials/Equipment Running costs of RC office (communication, material, equipment) covered

Running costs of RC office covered through SIDA contribution

$2,000.00 $1,866.00

       
Training of UN staff Increased Awareness and Skills of UN staff of techniques for effective negotiations

Negotiations skills workshop held for UN staff on cost-sharing basis;

Negotiations skills of UN staff enhanced. The common workshop held for staff of all resident UN agencies on a cost-sharing basis with main contribution from RC budget.

$9,000.00 $9,111.00

       
Other

       

TOTAL $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $188,477.00 $188,477.00



   Joint Programmes


         *** no joint programmes reported ***






   Coordination Procedures and Practices

Coordination practices and procedures
CP Results Recommendations to DGO
Workshop on Bottleneck Analysis of Health System in the DPRK was organized as a follow up to the global countdown conference on MDG4/5 and also to lay foundation for formulation of a new United Nations Strategic Framework for DPRK in the areas of Mother and Child Health/Family Planning/Nutrition. Over the last decade these areas have involved the largest number of international and national players.

Methodology: looking at the health system in a horizontal way to answer the following questions:

• What are major health system bottlenecks hampering delivery of health services? • How much can health outcomes be enhanced by removing the bottlenecks? • What additional interventions/investments are needed to overcome bottlenecks and achieve expected results?

Transaction costs:Savings in costs through cost-sharing (co-facilitators and local costs: venue, stationary, coffee-breaks, etc) and time spent in planning and working in a joint event rather than individual events – for UN staff as well as partners (national and international);
Achievements:Broad participation from all UN Agencies, international aid organizations in the area of health, and relevant national counterparts; Coordinated approach: Steering committee was comprised of UNFPA, UNICEF, WFP and WHO. 3 Experts from UNFPA and UNICEF in the areas of Reproductive Health, Nutrition and Gender co-facilitated the workshop Outputs: • Bottlenecks and indicators identified; • Analysis of underlying causes carried out; • Several practical responses (early intervention, cost effectiveness, sustainability, long-term implications) proposed. • Discussion initiated for tracking, monitoring, measuring impact One UN image promoted among national and international partners.
Lessons learned:Reaching beyond Agency-specific prism and combining efforts and resources allowed for sector-wide approach, which clearly yields better quality of analysis and planning. The methodology will be used for other sectoral analyses to be carried out as part of UNSF roll-out in the DPRK in 2009.



   2009 Workplan

2009 Workplan
KEY RESULTS AREA Expected Outputs Perf. Indicators Actual Outputs at Year End Funds required/spent at Year End Additional support needed from HQ or Regional Director's Team Target Date
SRC UNCCF UN Agencies Other
Req Spt Req Spt Req Spt Req Spt Q1 Q2 Q3 Q4
Coordination for Results (WORKPLAN09)
UNCT Contribution to the National Development Plan/Poverty Reduction Strategy/MD and MDGs plan UN support to formulation/implementation of relevant national strategies or plans e.g. JAS/NDP/PRSP

UN plan to support the implementation of the Millennium Declaration, including scaling up MDG initiatives * na

$0.00 $0.00 $0.00 $0.00

UN support to capacity development strategies

UN assistance to national authorities for the preparation of the national report on the implementation of the Brussels Programme of Action of LDCs 4 * NA

$0.00 $0.00 $0.00 $0.00

Formulation/implementation of a transition plan or strategy 5

Other

Aid Coordination / Management / Paris Declaration Planned efforts to making use of national systems in the areas such as programme/project reporting, PRS/sectoral monitoring and evaluation systems, annual PRS/sectoral performance reviews, national procurement systems, etc

UN support to aid coordination/management

Other

UNDAF/Common Programming Efforts to align UN programme cycle with national development cycle * NB! National priorities are basically set on an annual basis

$0.00 $0.00 $0.00 $0.00

Preparation of CCA/UNDAF Analytical foundation for formulation of new UN Strategic Framework developed; key data collected, compiled and analyzed; UN comparative advantages reviewed; lessons learnt from the current UNSF evaluated; opportunities for joint porgrammes in a new programme cycle identified;

UNCT internal consultations held/conceptual agreement on common programming exercise reached within the UNCT in 2009 annual retreat; Principles and time-frame agreed with the government; and with RDT, as appropriate; Relevant TORs/ workplan and budget agreed; Activities and responsibilities assigned); Sectoral assessments and analysis carried out; data and findings compiled and reviewed together with gov’t and other partners; Joint programming initiated together with the government;

$0.00 $20,000.00 $0.00 $5,000.00 Allocation of additional funding of 20,000 is expected as per UNDOCO Director's letter of 13 Jan'09 on Support to 2009 UNDAF roll-out countries.

NB! A NFR detailing UNCT decisions regarding UNSF process and necessary support/approval is being sent to the Regional Directors Team (copy is up-loaded as part of present RCAR under "Other UNCT documents")

Implementation of UNDAF M&E framework * Implementation of current UNSF carried out/ lessons drawn and analyzed as part of new UNSF formulation process

Gov't led review carried out for sectors/outcomes of the UNSF that have been implemented (not all due to UNDP Country Program suspension) with broad participation of relevant partners (NRAs, national, international)

$0.00 $0.00 $0.00 $0.00

UNDAF Annual Review/ UNDAF Evaluation

Other

Progress towards UNDAF outcomes (drawing from your UNDAF Annual Review)

Joint Programmes6 Preparation/ implementation of new Joint Programmes * Opportunities for joint programmes for next program cycle under new UNSF identified/ joint funding proposals developed and submitted to appropriate funding windows

Joint programme opportunities identified through sectoral analyses/ workshops. JP docs and corresponding funding proposals drafted for DaO and other funding windows.

$0.00 $4,000.00 $0.00 $0.00

M&E of Joint Programmes

Other

HACT Plan for the roll-out/implementation 7 of HACT in the country * NA

$0.00 $0.00 $0.00 $0.00

Strengthening national systems/capacities through HACT

Other

Gender Equality UN support to incorporation of gender equality in national planning processes (such as National Development Strategies; PRSPs; SWAPs; Joint Assistance Strategies, etc.)

Capacity development for Gender theme groups to support UNCT to respond to national priorities for gender equality.

Other

HIV/AIDS Establishment of Joint UN Team on AIDS and implementation of joint programme of support on AIDS *

UN support to the national response to AIDS through strengthening the Three Ones * Country's proposal on HIV/AIDS approved by Global Fund (would be 1st time for DPRK).

Agencies jointly support revision of HIV proposal and agree with its content for re-submission to GF.

$0.00 $0.00 $0.00 $0.00

HIV/AIDS in the Workplace * General awareness of UN staff (international and seconded) on HIV/AIDS is enhanced. Knowledge about HIV/AIDS-related issues in the workplace increased

Cross-UNCT initiative: a template for staff survey shared by HIV/AIDS TG in China through UNFPA office. A survey (adapted, as needed) conducted among staff in DPRK; Subsequent training for staff in DPRK facilitated by resource person(s)) within UNCT-China.

$0.00 $1,000.00 $0.00 $0.00

Other

Human Rights Application of Human Right Based Approach

Strengthening the capacity of UNCTs to support national human rights protection systems

Other

Common Services and Premises Planned initiatives to increase cost-effectiveness of UN operations, incl. common administrative services and common arrangements in support of programme delivery (including Joint Office initiative) UN Common services plan developed and rolled out.

Common services assistant post established on cost-sharing basis; all resident agencies participate in CS plan development; % implementation of Common Services plan.

$0.00 $0.00 $0.00 $0.00

Planned initiatives on common premises

Other (specify)

Other (specify) Other (specify)

Coordination of Emergency Preparedness and Relief (WORKPLAN09)
Preparedness Coordination of emergency preparedness efforts of UNCT members and relevant humanitarian actors Inter-Agency Contingency Plan for natural disasters developed in 2008 fully operational/ Country Team is prepared for 2009 potential flood season

All preparedness measures identified in the Contingency Plan (CP) implemented; Contingency Plans reviewed, revised/up-dated as needed; National counterparts briefed on CP strategy; Simulation exercise carried out; Coordination in disaster mitigation initiated through inter-agency CP group

$0.00 $2,000.00 $0.00 $0.00

Relief Coordination of humanitarian operations

Establishment of Humanitarian Country Team

Development of a response plan

Other (specify)

Advocy

Resource mobilization

UN Advocacy and Resource Mobilization (WORKPLAN09)
Joint UNCT Advocacy and Communications Development/implementation of the UNCT communications/advocacy strategy & plan Advocacy and communications on common/ inter-related issues with government, donors, other audiences handled in coordinated manner

Common advocacy/ communication plan for 2008 drafted in UNCT retreat and finalized; roles assigned; implementation periodically reviewed; identified actions taken.

$0.00 $0.00 $0.00 $0.00

Other (specify)

Joint UNCT Resource Mobilization Strategy Development/implementation of RM strategy Joint RM opportunities explored through conducting common activities and development of common tools. Common funding proposal(s) to various donors submitted.

UNCT RM group established; WP developed; common donor handouts/information sheets and other tools developed; common briefings for donors conducted;UNCT RM group established; WP developed; common donor handouts/information sheets developed; common briefings for donors conducted;

$0.00 $0.00 $0.00 $0.00

Other (specify) Funds raised through funding windows open for common applications.

Consolidated application to CERF UFE window submitted/ grants received;

Common funding proposals developed ( e.g. Delivery as One window);

$0.00 $0.00 $0.00 $0.00

Security Management (WORKPLAN09)
Security Duty station specific security risk assessment (SRA) for all locations in the country where UN staff are present Security Plan provisions and preparedness enhanced based on the latest SRA esp. with regard to medical evacuation and business continuity

Security Plan reviewed and up-dated, as needed; Preparedness for/ procedures for possible medevac improved; Sharing radio system for UN field vehicles agreed with Gov’t and implemented; DSS security advisor based in Beijing is fully engaged in SMT efforts; Possibilities of establishment of UN clinic by UN Medical Services explored.

$0.00 $0.00 $0.00 $0.00

Implementation of mitigating measures as identified in SRA

Other

Up to date security plan

Security Management Team

Implementation of security training for staff

Non-Resident UN Agencies (WORKPLAN09)
Special measures to integrate non-resident UN agencies in UNCT processes Supporting the Involvement of non-resident UN agencies in the national strategic planning processes/ UN programming NRAs involved in the roll-out of new UNSF

NRAs invited to UNCT retreat/NRAs informed on the results of the retreat; NRAs fully informed about agreed UNSF process and invited to participate; RC Office maintains contact with NRAs on all relevant issues; Resdinet Agencies inform/involve NRAs in sectoral work/theme groups, as appropriate.

$0.00 $0.00 $0.00 $0.00

Other (specify)

Coordination Capacity of the UNCT (WORKPLAN09)
Strengthening UNCT Coordination Capacity RCO Staffing Necessary support provided to RC ai, UNCT, TG throughout UNSF roll-out process and in other common UNCT activities and processes, as applicable

Funds available for post of international UN Coordination Officer (3 month for outgoing UNCO + new contract)

$130,000.00 $0.00 $0.00 $45,000.00

Materials/Equipment RC office is adequately equipped, communication, stationary, etc costs covered

Normal functioning of RC office

$0.00 $2,000.00 $0.00 $0.00

Training of UN staff UN staff knowledge and skills for UNSF preparation improved

Training session on RBM, HRBA, gender equality and equity in UN programs conducted for UN staff.

$0.00 $2,000.00 $0.00 $0.00

Other (specify)


TOTAL $130,000.00 $31,000.00 $0.00 $50,000.00