2007 Resident Coordinator Annual Report
Dear Mr. Secretary-General,

Subject: UN Bhutan 2008 Resident Coordinator Annual Report (RCAR)

On behalf of the UN Country Team (UNCT) in Bhutan, I am pleased to share the 2008 Resident Coordinator Annual Report with you. The Report highlights the UN agencies’ activities in support to the national development strategies and priorities as reflected in the Government’s Tenth Five Year Plan document 2008-2013. The Report also documents initiatives and results of the Bhutan UNCT towards ‘delivering as one UN’ through the implementation of a common Country Programme Action Plan (cCPAP) which involves the activities of 14 resident and non-resident UN agencies working in Bhutan, thereby ensuring greater coordination, harmonization and development effectiveness.

Political context Bhutan is now a Democratic Constitutional Monarchy following the successful elections to the country’s first democratically elected Parliament in March 2008 and the subsequent adoption of the country’s first written Constitution on 18th July 2008.

A unique feature of this transformation has been that H.M. the IVth King initiated the process himself without expressed demand from the people of Bhutan, some of whom had even been reluctant to such change on the receiving end. The national assembly elections recorded a voter turnout of 79.4% with more than 50% women. This does not only reflect the commitment of the state institutions to support the democratic process but also provides a solid foundation for a credible democracy.

The country’s first elected Parliament is widely representative and includes nine women representatives and nine elected Lhotshampa (ethnic Nepali) candidates, a positive sign for an inclusive national assembly. The European Union Election Observation Mission conducted a comprehensive assessment of the electoral process and reported that the “election process generally met international standards for democratic elections, but fell short in certain areas including the right to stand as a candidate, freedom of expression during the campaign and limitations on freedom of association”.

The young Parliament comprises of 72 (47: National Assembly: 25: National Council) representatives some of whom with little experiences in policy making, hencethe need for capacity development of the parliamentarians. At the same time, support is required to operationalize the Civil Society Act to encourage the growth of CSOs enabling them to provide the necessary checks and balances to government power. The role of the media needs to be enhanced so that it can play a constructive role in the success of democracy.

At its second sitting in Dec-January 09, the new Government endorsed the draft Tenth Five Year Plan of the Government, which was tabled at the 10th Round Table meeting in February 2008. India, as the government’s key partner, biggest donor and investor supported all the country’s five-year plans and is reportedly assisting the implementation of the 10th Plan with Nu. 34 billion(US$ 700 million).

The newly elected Government is contemplating expanding its diplomatic links beyond the few existing bilateral relationships. Bilateral contacts with the Permanent Members of the Security Council (P5) are likely to be intensify in the near future, possibly leading to the establishment of diplomatic relations.

Summary on progress towards UNDAF outcomes


• Highlights on progress towards UNDAF outcomes in support to the national development priorities

Poverty and data: The poverty and data theme group have been working on a number of joint assessments and databases, including a larger Gewog/block socioeconomic profiling (socio-economic database for local level), a poverty mapping, Bhutan Development Index (BDI), a joint national situational assessment in relation to the global food crisis and a stocktaking report of Bhutan’s progress: Midway to the MDGs.

The gewog based socio-economic profiles with data disaggregated by gender and population groups established important baselines as well as it provides the much needed information to facilitate formulating targeted pro-poor dzongkhag/gewog plans and programs. In keeping with results based planning during the 10th Plan, the socio-economic gewog profiles will support to set up realistic targets and assist in monitoring and evaluating the Government’s MDG based and pro-poor 10th Plan.

Poverty mapping through the small area estimation poverty and food deprivation in Bhutan is underway and the experts of the Massey University, New Zealand have confirmed that it is feasible to carry out the study based on the information collected for the Bhutan Living Standard Survey 2007 and population and the Housing Census of Bhutan of Bhutan.

The Poverty and Data theme group in 2008 supported the development of Bhutan Development Index (BDI) by national institutions such as the Centre for Bhutan Studies and Gross National Happiness Commission. The BDI based on the indicators relating to the 9 GNH domains, mentioned before will be used as the benchmark for all future national development policies and plans. In this context, the Centre for Bhutan Studies has already identified those indicators through a national level GNH survey and the BDI development was based on the survey findings and analysis.

In response to the soaring prices and global food crisis, the theme group prepared a briefing note identifying how this crisis could affect Bhutan and what type of support Bhutan could get from the actions initiated by UN and other Bretton woods agencies. This initial stock-taking report has been with the government for their comments and follow-up action on this will be determined accordingly.

Health & Nutrition: The Health and HIV theme group supported activities which contributed to achieving the UNDAF outcome to increase access and utilization of quality health services with emphasis on reproductive health, maternal and child health and nutrition, HIV/AIDS, malaria, TB and other non-communicable diseases. As priority, the joint AWP 2008 included capacity building of health services providers such as Village Health Workers, Basic Health Unit staff on institutional delivery, safe motherhood and reproductive health issues, PMTCT, voluntary counseling and testing (VCT) care,among others. An assessment of the maternal and neonatal death investigation procedures and forms was conducted including an evaluation of four district hospitals for up-gradation to comprehensive EmOC and new born services. Essential reproductive health commodities like delivery beds, baby incubators and heaters to ensure woman friendly delivery rooms in the BHUs, MBI Kits and IDD to monitor salt iodine content, and cold chain monitoring equipments such as kerosene mode refrigerators were supplied.

The Ministry of Health hosted the 5th South Asian Breastfeeding Partners’ Forum in Thimphu to learn the experiences from other countries and plan for the way forward in the field of Infant and Young Child Feeding. The forum came up with Thimphu Declaration on Infant and Young Child Feeding. A National Nutrition and EPI survey was conducted to generate data for evidence based planning and intervention. The report is expected to be out in March 2009.

A number of family planning camps, pap smear screening camps were conducted to reach the un-reach population. High level advocacy campaigns were conducted with the UNFPA Goodwill Ambassador Her Majesty the Queen Mother on reproductive health, teenage pregnancy, drug abuse, sanitation and hygiene, and monitoring of the Multi-sector Task force (MSTF) activities to constantly create awareness to the policy makers, religious groups, young people in and out of schools and rural communities at large. The National Strategic Plan on HIV/AIDS and M&E frame work was developed.

Education and Gender: The education and gender theme group supported gender mainstreaming in the government’s key sectoral plans and the 10th five year plan through capacity building of the National Commission for Women and Children (NCWC), and training of trainers for staff from the Royal Institute for Management in gender analysis and gender mainstreaming. In addition to the community school, water and sanitation facilities construction, introduction of the child friendly approach in formal schools, training of teachers in child-centered methodologies and school feeding programmes, the non-formal education has also been a focus area within the education sector. Fifty rural communities benefitted from this programme.

The UNCT in Bhutan presented a report to the pre-session meeting of the 41st session of the Committee on the Elimination of Discrimination against Women (CEDAW). The joint report was based on the Concluding Comments of the Committee, provided updated information in certain areas and highlighted major progress made in critical areas as well as main challenges and issues considered a priority by the UNCT in Bhutan, including non-resident UN agencies such as UNIFEM. An UNCT member attended Bhutan’s plenary CRC-session in Geneva.

The UNCT is also internally strengthening the gender mainstreaming in the programme cycle across all UN agencies to arrive at a common understanding of how to apply gender mainstreaming in UN supported programmes. The UNCT Gender Scorecard Assessment was conducted in December providing further guidance to the UNCT and the gender Theme Group how to strengthen the gender aspect in future programming. The assessment indicates that UNCT performed well in the areas of planning, programming and quality control and accountability. However, it recommended to further improve the areas of capacity development, M&E and budgeting; these recommendations will be addressed in the 2009 work planning.

Governance: The governance theme group has in 2008 provided support to key institutions pertaining to the transition from absolute monarchy to a democratic constitutional monarchy. This includes strengthening the institutional capacities and professionalism of constitutional bodies like the Anti Corruption Commission and the Election Commission of Bhutan. The support contributed to the successful election, which was judged free and fair by international observers. Capacity development of independent media houses has resulted in the formation of a journalist association, which is to be endorsed, and a media impact survey has been conducted to guide the media agencies, the journalist association and development partners to strengthen the role of the sector. Also governmental institutions such as the Royal Audit Authority and the Cabinet have received support to strengthen their institutional capacities and professionalism. Support to Civil Society has to a large extent focused on institutions and organizations working for gender equity and violence against women, and the National Commission for Women and Children has been supported to ensure that the national plan of action for gender has been reflected in the development of the 10th five year plan in three key areas. Finally, a major task for the UN has been to ensure the Local Governance Framework (2008-2013), the first sector oriented joint framework to be implemented by the Gross National Happiness Commission of Bhutan supported by UNDP, UNCDF, Danida, Austria, JICA and other development partners. The programme has a capital component providing annual grants to local governments, and a capacity development component for local governments.

Environment & disaster risk management: In accordance with the UNDAF and cCPAP the environment and disaster management theme group focused on joint activities related to mitigation on potential glacial lake outburst floods and on capacity development and enhanced disaster preparedness at all level and among all relevant stakeholders; from relevant governmental institutions to vulnerable communities. An UNDAC Disaster Response Preparedness Mission in March-April recommended resulted in measures to strengthened governmental preparedness mechanisms. The Disaster Management Division has been upgraded to a Department; an interagency and inter-sectoral table top exercise, which involved highest representatives from relevant ministries, gathered the elements for a National Contingency Plan to be drafted shortly. The draft bill on disaster management will be tabled at the summer session of the Parliament in 2009.Cabinet Ministers have reiterated the strong commitment of the Government in disaster preparedness and response and emphasized the need to train grassroots level communities. Focus was also on schools, which were encouraged to prepare disaster management plans and conduct mock drills. More than 80% of the schools in Bhutan have as a result a disaster management plan in place now.

Implementing UN CARES in Bhutan The Joint Team on AIDS was established in 2007 by the UNCT and its responsibilities include ensuring that staff and their families have access to information about preventing transmission of HIV and accessing services. An orientation session on HIV and AIDS in the Workplace was organized for all staff by the Joint UN Team on AIDS. The session helped create an understanding among staff to contribute to a workplace that is tolerant and free from stigma and discrimination, and for the UN to set an example for addressing HIV related issues in the workplace in the country. During the course of the year, there has been a regular system of informing staff on different ways to respond to HIV and AIDS through the monthly E-newsletter.

Strengthened collaboration with Non-Resident UN Agencies The cCPAP-implementation has strengthened collaboration with non-resident agencies through joint AWPs in various CPAP agreed outcomes. To ensure that the NRAs are systematically informed and as appropriate involved in programming, the NRA are members of the relevant themegroups and included in all the correspondence, in addition to receiving the information on UN programme areas and emerging needs of Government through the monthly E-newsletter.

Human Rights: Over the last year the UNCT in Bhutan has promoted a positive understanding of human rights through a serie of events commemorating the 60th anniversary of the Universal Declaration of Human Rights (UDHR). Discussion forums have thus far looked at national concepts like Gross National Happiness (GNH), Religion – Buddhism and how these compliment Human Rights principles. The media has also been involved to create awareness on the UDHR and its principles. A conscious move has been noted in that the Bhutanese have started talking about human rights, a subject considered ‘sensitive’ in the past. The Government’s overall aim to promote ‘justice and equity’ and the formation of a Parliament Committee on Human Rights to aid and advice the Government is expected to work collaborate with the UN in 2009 to promote human rights advocating the full realization of Human Rights in Bhutan. The UNCT with funding support from the Dutch government has chalked out some activities in this regard for 2009.

UN Advocacy and Resource Mobilization The UNCT advanced a common vision on the overall UN role in the country supporting national objectives and priorities in accordance with the SG’s programme of reform. The observance of international days and public forums continued to sensitize policy makers, stakeholders and the general public on key values and issues promoted by UN through targeted advocacy. Bi-annual thematic UN newsletters, focusing on the main priority areas of UN support in Bhutan have been introduced in 2008 and the first two issues covered Education and Health.

Partnerships and support is enhanced from global funding mechanisms such as the Global Environment Facility (GEF), Global Fund for AIDS, Tuberculosis and Malaria (GFATM), Global Alliance for Vaccines and Immunization (GAVI) and the Fast Track Initiative for Education to assist in addressing national needs and financial resource gaps to meet the MDGs. Regular donor coordination meetings have helped promote effective dialogue and interaction of UN system with multilateral, bilateral and non-governmental organizations active in development cooperation.

Summary on progress in UN Reform


Highlights on progress in UN Reform: (i) efforts to align with the national development processes;

2008 was a significant year for UN reform in Bhutan, as it marked the first year in the implementation of the common CPAP drawing all the activities of 14 UN agencies together in one single plan. Potential gains in effectiveness and efficiency from combining efforts and resources resulted in a total of nine Joint 2008 AWPs, where two or more UN agencies supported common outputs and outcomes. Sector-wide coordination and collaboration with other development partners also picked up in 2008 with the signing of the Local Governance Framework between UNDP, UNCDF, Danida, Austrian Development Agency and the government earlier this year. The World Bank, Denmark and UNICEF are working in a similar framework within the education sector, pursuing Bhutan’s endorsement as eligible for the Fast Track Initiative in Education.

The existing UN theme groups, aligned along the broad cCPAP results-areas have been expanded to include key representatives from national implementing partners. The Government representative alongside a representative from the lead UN agency co-chaired the theme groups for the respective thematic area, covering poverty, health, education and gender, good governance, environment and disaster preparedness,. The Theme groups will be responsible and accountable to the Joint Country Programme Board (chaired by UNRC and the GNH Secretary) which is mandated to act as an advisory and oversight body as per the cCPAP. The first UNDAF/cCPAP review is scheduled for March 2009. Some quick gains in the common operational approach with enhanced cooperation among UN agencies and counterparts resulted in greater effectiveness and efficiency in programme planning. The number of planning meetings have been reduced thus saving staff time of government counterparts. Mobilization of funds has been made easier to some extent with many funding windows now looking for integrated proposals with multiple agencies working. Funding gaps in certain programme activities can also be addressed easily through the pooling of funds from other UN agencies.

In December 2008, the UNCT with support from the UNICEF Coherence Fund fielded a mission to Bhutan to facilitate developing a change management framework. Thre mission recommended documenting the change processes, particularly the milestones and obstacles, since the UN Bhutan had made great strides in UN coherence, which the UNCT required to systematize. The UNCT intends to develop a framework for the change management in 2009.

To arrive at a coherent M&E Framework, a UN M&E group is being established to serve as an advisory group responsible for sharing M&E tools and approaches; providing technical advice in the monitoring/evaluation assignments; providing training/coaching on M&E approaches and methods. One of the first activities of the group was joint training for UN staff and programme staff of implementing partners in Results Based Management, and support to the joint annual thematic reviews carried out jointly involving all relevant UN agencies, existing and potential implementing partners.

ii) support to the national government in the preparation, implementation, and/or revision of comprehensive MDG-based national development strategies;

In preparation for Bhutan’s participation at the MDG high level event in New York in September 2008, the UNCT supported the updated MDG progress report titled Bhutan’s progress: Midway to the Millennium Development Goals 2008. The report not only provides stock taking of the progress towards the MDGs, but also affords a critical review and understanding of challenges pertaining to achieving the goals and maintaining them for future generations. The report also offers an in-depth review on common ground and synergies of Bhutan’s unique development philosophy Gross National Happiness (GNH) and MDGs, it successfully manages to demonstrate the close relationships between MDGs and the 4 pillars of GNH (Promotion of equitable and sustainable socio-economic development, preservation and promotion of cultural values, conservation of the natural environment, and establishment of good governance.). The report mentions the 9 domains of GNH indicators, which covers the traditional indicators as used in Human Development Reports, but in addition other indicators, relevant for human well-being like diversity of ecosystem; emotional well being ; time use; cultural and community vitality..

iii) progress the UNCT Bhutan is making collectively in support of the national partners’ endeavors towards capacity development and aid effectiveness;

Capacity development has been an integral part of UN system’s support to Bhutan. During the course of 2008, such initiatives were expanded to include common UN approaches such as Results Based Management. As part of the cCPAP implementation, in-country capacity development programs were organized for both national program managers and UN staff particularly in relation to the standard reporting both programmatic and financial.

Solution Exchange-Bhutan: On cost-sharing-basis between the resident UN agencies, Solution Exchange Bhutan was successfully continued as the e-discussion forum. Solution Exchange provides development practitioners access to a wider range of experience and expertise available elsewhere through sharing of knowledge and experiences. The network growth is steady with a current membership of more than 750. Online discussions covered a wide range of topics, such as Women in Politics, which resulted in the formation of women wings in the two parties running for the national elections; the role of Civil Society, which became the basis for a workshop organisaed by Danida and SNV, the stray dog problem, mechanisms for coping with Glacial Lake Outburst Floods; Methods for Integrating Planning, Implementation and Monitoring at local level and more. The discussions also led to face-to-face discussions on Corporate Social Responsibility in Bhutan; Social and Economic impact on farm road program on rural communities; Buddhism and environment, and Gross National Happiness as a means to measure development.

The newly elected Parliament formed of 21 committees, 14 linked to the National Assembly and 7 in the National Council, related to different development thematic areas including human rights, women and children issues and foreign relations, which provides a forum for the UN to work closely with the Parliament. As a first step, the UNCT and the UN Theme Group organized orientation sessions for the committees whose mandate overlap with the UN-focus areas in Bhutan to inform the committees about the UN-assistance in Bhutan. The UNCT plans to institutionalise NA/NC committee capacity development programme by reflecting it in a separate AWP in 2009.

Bhutan is not a signatory to the Paris Declaration on Aid Effectiveness, but the UN, other development partners and the government did nevertheless decide to take a snapshot of the performance regarding the Paris Declaration indicators by conducting a survey, based on the global Accra Agenda for Action-survey. The survey showed that the government and the donors already had done much to coordinate its assistance to Bhutan, e.g. through the Local Governance Support Programme, and that measures to simplify the administration had been introduced, e.g. UN’s joint adoption of the government’s narrative quarterly report template. However, It did reveal that some ministries were implementing more than 30 different project and programmes, and that a continued focus on sector coordination is required and/or possibility to introduce sector wide approaches.

iv) experiences with Joint Programmes and HACT, as well as other highlights in coordination;

HACT The Harmonized Approach to Cash Transfer was also introduced in Bhutan in 2008. As a result, UN ExCom agencies have implemented FACE for financial reporting and agreed on a joint standard reporting format (quarterly/annual standard progress reports from implementing partners) which is aligned to the national reporting format, as generated through the PLaMS, the Government’s Planning & Monitoring system. A training session was organized for core staff from implementing partners and UN agencies to provide a better understanding of HACT and the FACE form. A general challenge aired at the training was that, in spite of the willingness among the agencies and partners to opt for a standard financial report, the process is not ‘harmonised’, since the agencies still adhere to their respective reporting requirements. In an additional challenge, each implementing partner still reports on an individual basis to the UN agencies, despite having one joint annual workplan.

Furthermore, a total of 20 micro-assessments of national implementing partners have been conducted together with the Royal Audit Authority. The capacity building needs in financial management of the implementing partners have been identified and assessed to strengthen these areas in an assurance plan for 2009 including joint spot checks and other such activities.

Joint programmes/Joint AWPs: A positive aspect of joint AWPs and joint programmes is the enhanced coordination of activities and the closer working relations between programme staff of the various agencies. Duplication is avoided, and a more sector-wide understanding achieved. The challenge expressed by both UN agencies and in particular the implementing partners has however been that the joint AWPs, once signed, are split into agency specific fragments, adding up to the transaction costs, as mentioned above this was found necessary due to the agencies’ specific reporting requirements to Head Quarter. In 2009, the theme groups will explore how to move from these ”pieced together” AWPs toward more genuinely harmonized joint AWPs, and it will be reflected in the 2009 change management process.

In addition to the joint AWPs, a joint project through the United Nations Trust Fund for Human Security, funded by the Government of Japan was launched in 2008. This focuses on addressing issues related to poverty, illiteracy, school enrolment, unemployment and youth, child and maternal mortality and HIV/AIDS through five main interconnected components. The joint programme also faces the above-mentioned challenges, and activities for 2008 were incorporated in nine different annual workplans of the four UN agencies.

Simplification & harmonization processes:

2008 continued to see progress in making common services more efficient and effective, while at the same time ensuring cost savings for the UN agencies. Joint Long Term Agreements have been established for Travel services, Stationeries, Toner cartridges, Vehicle maintenance and spares, Vehicle tyres and Tubes, Conference and catering services. Common Service Contracts for Plumbing, Electrical, and security services have been established. The Operations Management Team is also exploring a ‘green procurement’ approach in the future to reduce carbon emissions and ensure waste management within the UN in Bhutan.

On human resource management, the UNCT reviewed a report on harmonizing consultant recruitment in early 2008 and recommended to make more distinctions on the qualification criteria. Efforts are ongoing to update the consultants’ roster and provide it on-line in 2009. Pooling of UN vehicles particularly for airport drop and pick up has been found effective. The OMT is now looking into the possibility of pooling cars for other officials travels as well, particularly to benefit the smaller UN agencies by reducing their administrative costs while at the same time meet the needs of bigger UN agencies at a lower cost. On staff request, a room in the UN building has been converted to the Breastfeeding room.

The construction of the new UN-house, accommodating all resident agencies, is envisioned to be ready by 2010; it will provides an ideal opportunity for the UN agencies in Bhutan to intensify using common and efficient services. In the near future, the thinking is to have a common shuttle bus at the new UN house. In taking forward the agenda of ‘delivering as one’, and in preparation for enhanced effectiveness through stronger coherence, UNCT Bhutan has identified a need for embarking on an organizational change management process improving the effectiveness, efficiency and coherence of the UN development system to achieve more concrete results with the first scoping mission for this exercise held in December with assistance from the UNICEF coherence funds.

Key aspects of the proposed 2009 workplan


• The key aspects of the proposed 2009 workplan and linkages to ongoing issues of concern within the country: Substantial programmatic changes have been initiated in 2008, with the development and adoption of new guidelines, frameworks and templates. It resulted in progress on enhanced UN coordination, but a number of teething problems have been identified. In 2009 the UN in Bhutan will focus on adjusting and consolidating the processes and precedures. Harmonization of programmes will further be amplified by strengthening the roles of the theme groups, by adopting the newly developed common M&E framework, and by jointly reviewing the UNDAF/cCPAP strategies to ensure full alignment to the government’s new five year plan, starting of 2009.

The UNCT will in 2009 devise a roadmap to achieve stronger integration of UN agencies’ administration and to review the business processes guiding the UN system towards more effective work flows, especailly when moving into one ‘operations center’.

The planning unit of Government of Bhutan (the Gross National Happiness Commission), is planning to strengthen donor coordination mechanisms in 2009. The coordination is envisioned to be coordinated around the five year plan and related budget. The RC unit is committed to supporting this work by bringing in external aid effectiveness expertise and by encouraging other development partners to participate.

Recommendations


• Recommendations, if any, for changes in policies, rules and regulations:

The resident and non-resident UN agencies in Bhutan implemented a common CPAP in 2008, and the whole process was indeed a learning experience for the UNCT. Based on the experiences, the UNCT receommends the following as useful for other country offices moving towards the formulation and implementation of a common CPAP in the spirit of UN-delivering-as-one:

1. Harmonized reporting requirement A disconnect is noted between the planned joint efforts in implementation and the agency specific reporting requirements. Agencies are focused on their individual mandates and requirements, and programme staff find that they under-deliver if they do not embrace all aspects of the term of their pertinent agency. It discourages UN staff as well as implementing partners in pursuing further harmonization.

2. Non-Res Agencies’ contributions to cCPAP Outcomes Clear guidelines from DOCO are required on how to accept/handle contributions/funds from our non-resident UN agencies wanting to contribute to the UN common programming. We see the need to make it easier, simpler and less costly (without service costs) for our smaller non-resident agencies wishing to transfer funds to the UN joint activities/AWPs and contributing to the overall UN-assistance in a country.

3. Additional resources are required to advance the MDG initiatives and taking forward the delivering as one UN process.

4. Common Learning and Training events by DGO More DGO type regional trainings are required on Results based M&E, programme development, AWPs and HACT would be useful for Programme/Operations staff of UN agencies to better equip them in the new UN-programming tools as part of a common UNDAF/CPAP formulation and implementation and to arrive at a common language in programming and implementation among the different agencies. Joint Heads of Agencies meeting at regional level would foster more UN-coherent leadership at the country level. In 2007, such a joint Asia meeting took place in Bangkok. It benefited the common understanding of UN coherence by creating a common platform and it galvanized the efforts at the local level. Such a platform can assist in really adopting the various harmonized implementation approaches in results reporting, or simplified business practices, for instance.

5. Region-specific and tailored communications on best practices and solutions to issues faced by RCs and UNCTs like: • Common administrative and business practices: ensuring simplified and harmonized agency requirements at HQ level; • Harmonized requirements to planning documents and financial/HACT and results reporting and joint reporting for agencies

6. Clarity on role of RDT and its services to UNCTs and RC units would be useful.

7. The UN House construction in Bhutan is a concern for which strong RDT and HQ support is needed. UN Bhutan has been planning the construction of a new UN House for many years. Till date the design has been completed and funding secured, but the implementation of the project is awaiting the outcome of the HQ-level discussion on contract management. UNDP has withdrawn from taking the lead in the construction based on UNDP-board decision in 1997, and proposed the project management to UNOPS, which has requested approx.30% of the building costs in project management costs. This cost increase is now the stumbling block in HQ-level. Any delay in the UN House construction has a direct impact on UN coherence efficiency -for instance, unnecessary staff time loss on travel between offices.




   2008 Results and Use of Funds

2008 Results and Use of Funds
Part One: Progress towards UNDAF outcomes (Results 2008)
Key Result Area Outcome Name Indicate Total Budget Per Outcome Provide an indicative budget delivery amount per outcome in 2008.    Comments
UNDAFOutcome 1By 2012, opportunities for generation of income and employment increased in targeted poor areas.$1,536,550.00$1,240,329.00 
UNDAFOutcome 2By 2012, increased access and utilization of quality health services with emphasis on reporductive ehalth, maternal and child health and nutrition, HIV/AIDS, TB, malaria and other non-communicable disease.$1,375,899.00$959,530.00 
UNDAFOutcome 3By 2012, access to quality education for all with gender equality and special focus on the hard-to-reach population improved.$4,092,068.00$4,598,510.00 
UNDAFOutcome 4By 2012, institutional capacity and people's participation strengthened to ensure good governance.$2,594,146.00$1,804,276.00 
UNDAFOutcome 5by 2012, national capacity for environmental sustainability and disaster management strengthened.$1,375,899.00$959,530.62 
PART 1 TOTAL $10,974,562.00 $9,562,175.62
Part Two: Coordination Results
Key Results Area Expected Outputs1 Performance Indicators2 Actual Outputs at Year End Funds required/spent at Year End Additional Support Needed from HQ or Regional Director's Team Target Date
SRC UNCCF Transition Un Agencies3 Other
Required Spent Required Spent Required Spent Required Spent Required Spent Q1 Q2 Q3 Q4
Result Area 1: Coordination for Results
UNCT Contribution to the National Development Plan/Poverty Reduction Strategy
UN support to formulation/implementation of relevant national strategies or plans e.g. JAS/NDP/PRSP

Preparation of the UNDAF which took place in 2007 influenced the National Development Plan. The UN continued its support to mainstream the MDGs into draft Tenth Plan (2008-2013) through the MDG needs Assessment and costing report and the MDG consistent macro-economic framework.

       
UN plan to support the implementation of the Millennium Declaration and/or the UNDG Action Plan on the Development Outcome of the World Summit (MDG Action Plan) * MDG NA & Costing Report used as a resource mobilisation strategy.

MDG NA & Costing Report used as a resource mobilisation strategy.

The UN continued its support to mainstream the MDGs into draft Tenth Plan(2008-2013) through the MDG needs Assessment and costing report and the MDG consistent macro-economic framework that has provided comprehensive and flexible financial models and policy options to consider development scenarios for achieving the MDGs and estimate critical resource needs to attain those goals.The country’s national development goals and targets are in essence fully compatible and in agreement with the MDGs. In the case of several development indicators, Bhutan has set even higher national targets than the MDGs and these may also be achieved at a faster rate of progress.

Stocktaking exercise on the MDGs in Bhutan conducted through a joint report "Bhutan's Progress: Midway to the MDGs", which provided substantive information for the Prime Minister's particiaption at the high-level event on the MDGs at the 63rd UN General Assembly in September.

       
UN support to capacity development strategies

       
UN assistance to national authorities for the preparation of the national report on the implementation of the Brussels Programme of Action of LDCs 4 * Timley submission of national progress reports on BPoA.

Government continued to take lead in the preparation of BPoA and submission of necessary reports to the OHRLLS and assistance from the Office of the Resident Coordinator was not requested. A report was prepared for OHRLLS on the collaboration between this office and the UNCT, recommending better information sharing with the UNCT.

       
Formulation/implementation of a transition plan or strategy 5

       
Other

MDG indicators updated after the BLSS and PAR 2007 formally launched and disseminated in Jan 2008

Dzongkhag-wise performance/HDI based on socio-economic indicators and Bhutan’s status on the MDGs disseminated and discussed with the Parliament committee on Poverty Reduction at an orientation session for the Committee members.

South-south cooperation initiative on the MDGI between Lao PDR and Bhutan undertaken through a study visit to Bhutan by government officials from Lao PDR which provided a forum for discussions with the Government of Bhutan on the implementation of the MDG-based national plan and UN/UNDP support with the MDG Initiative (MDGI) and sharing of information and lessons learnt from the exercise.

$2,000.00

       
Aid Coordination / Management / Paris Declaration
Planned efforts to making use of national systems in the areas such as programme/project reporting, PRS/sectoral monitoring and evaluation systems, annual PRS/sectoral performance reviews, national procurement systems, etc

An Aid Effectiveness survey was conducted among resident donors to assess potential for strengthening donor coordination and guide the development partners towards enhanced coordination and harmonization in 2009;

$2,500.00

       
UN support to aid coordination/management Successful organisation of 10th RTM;

The successful conclusion of the RTM provided a strong platform for the launch of the 10th Five-Year Plan with development partners committing support to ensure the success of the democratic transition.

UN joint statements prepared and presented to the RTM meeting on UN's support to Bhutan during the 10th Plan period and on political developments taking place in the country.

Note:The actual budget allocated was $72,866 for the RTM with an actual expenditure of $64,111.

$80,000.00 $64,111.00

       
Other

       
UNDAF/Common Programming
Efforts to align UN programme cycle with national development cycle * cCPAP implementation

Follow-up workshops on AWP preparation for UN & national counterparts as required.

ExCom agencies have implemented FACE for financial reporting. Together with this, the ExCom agencies have agreed on a joint standard reporting format (quarterly/annual standard progress reports from implementing partners) which is aligned to the national reporting format, as generated through the PLaMS (Planning & Monitoring system). Training sessions were conducted for UN staff and IPs (105 in total) to familiarize them with the standard templates , in particular the FACE form which also provide an opportunity to review them based on feedback from users.

$8,000.00 $8,000.00

       
Preparation of CCA/UNDAF

       
Implementation of UNDAF M&E Framework * Streamlined M&E framework in place.

Capacity development of national & relevant UN staff.

Capacity of UN staff and their implementing partners ( 80 in total) in RBM strengthened through training sessions which helped develop a common understanding of RBM for successful development, monitoring and eventually the results of the joint AWPs.

$8,000.00 $10,580.00

       
UNDAF Annual Review/ UNDAF Evaluation Implement&monitor cCPAP under the overall supervision and guidance of a joint Government-United Nations Country Programme Board (CPB) through successful annual review meetings.

Successful conduct of annual reviews.

UN Theme Groups expanded to include key Government implementing partners; Country Programme Board formed comprising of Secretaries from the relevant ministries and UN heads of agencies, signatory to cCPAP. The Board also includes representation from other organizations such as the constitutional bodies and NGOs to make it inclusive. The meeting will be preceded by a two-day meeting of the expanded theme groups, first week of March.

$2,000.00

       
Other Printing of cCPAP & distribution to all stakeholders.

Quarterly reviews of AWPs of all five UNDAF outcomes to assess the progress of the previous quarter and the detailed activities and financial requirements of the next quarter.

Lessons Learned paper on UNDAF-cCPAP process prepared and shared with other coutnry offices.

cCPAP shared with all stakeholders.

Quarterly reviews undertaken.

Lessons Learned paper on UNDAF-cCPAP process prepared.

cCPAP documents widely distributed and disseminated during the RTM and other UN-Government training sessions on RBM and HACT.

Quarterly reviews were undertaken theme-based which also allowed for refining of the FACE form and the Standard Progress Report templates based on feedback on usage.

“Delivering as ONE UN in Bhutan: Reduction in transaction costs” and “The Common Country Process: Lessons from Bhutan” were useful documentations of the whole UNDAF-cCPAP process and its implications. These were widely shared with other CO for experience sharing purposes and have been useful reference for the UNCT and Theme Groups.

$5,600.00

       
Joint Programmes6
Preparation/ implementation of new Joint Programmes * Preparation of Gewog socio-economic profiles led by Planning Commission included as activity in joint UN 2008 AWP with PC and NSB

Joint programme formulation on support to national bodies such as Office of the Attorney General, ACC, Judiciary, NCWC, Cabinet Secretariat, ECB, RAA undertaken with UNICEF, UNDP, UNCDF under the Good Governance Programme.

Continue joint analysis of Gender mainstreaming into Key Plans, Policies, Programmes and legislations by supporting incorporation of the NPAG into key sectoral plans through NCWC

15 Schools practice child friendly concept; (funds from HSTF); 20 CPS equipped with clean drinking water, 8CPS with latrine and 14 CPS with fuel efficient stoves Provision of NFE, village skills training and establishment of network of ICDC to generate income for rural poor households.

Joint programme formulation on decentralization under good governance undertaken with UNDP and UNCDF

Relevant indicators for Gewog socio-economic profile identified through two consultative workshops and data collected based on the indicators; data analysis and preparation f the Gewog profiles is expected to be ready by May 2009.

First sector-oriented joint framework on Local Governance implemneted by Government and development partners supporting this area, namely UNDP, UNCDF, Danida, Austria and JICA.

Education and Gender theme group supported gender mainstreaming in the Government's key sectoral plans through capacity building of the National Commission for Women and Children and training of trainers for staff from the Royal Institute of Management in gender analysis. The group continued to advocate and follow up on ensuring that the 10th Plan is aligned to the National Plan of Action on Gender.

Contributed to improved school learning environment for more than 50,000 children through support to the Ministry of education with the construction/expansion of over 40 community primary schools (CPS), furniture for 32 CPS hostels and matron quarters in 4 schools; kitchen and stores in 11 schools, fuel efficient stoves in 22 schools, water supply schemes for 28 CPS and flush latrines for 35 CPS.

Policy on early childhood care and education providing guidelines on ECCE matters and coordination mechanisms among various stakeholders in executing ECCE drafted and awaiting approval from Ministry.

       
M&E of Joint Programmes Integration of Nat Planning M&E system with the Budget system, roll-out and capacity building to be completed by end of 2nd Qtr 2008. RBM and Integrated Systems capacity building roll out will be combined.

Regional Conference on PME held in Bhutan for enhanced regional networking and capacity development.

UN ExCom agencies have formualted a joint standard reporting format (quarterly/annual standard progress reports from implementing partners) which is aligned to the national reporting format, as generated through the PLaMS (Planning & Monitoring system). Training sessions were conducted for UN staff and IPs (105 in total) to familiarize them with the standard templates , and FACE form which also provide an opportunity to review them based on feedback from users.

       
Other Drukinfo web-enabled, launched and utilization of the system initiated.

Two DevInfo focal points from Government (National Statistical Bureau) and UN were trained on DevInfo for programming&monitoring in Turin.

DevInfo project which is being implemented through the BhutanInfo Unit of NSB has plans to introduce and adopt the system to promote evidence-based planning and monitoring across the board. The upgraded BhutanInfo which includes monitoring not just of the MDGs but also 10th Five Year Plan is expected to be launched soon.

       
HACT
Plan for the roll-out/implementation 7 of HACT in the country * Workshops/trainings to familiarise key staff on HACT implementation.

A standard FACE form agreed upon by all UN ExCom agencies for financial reporting. About 105 participants including national finance officials, project managers and relevant programme and operations staff from UN were trained on HACT,the use of the FACE form, which is now a standard form among the EXCom agencies in Bhutan.

$8,000.00 $2,894.00

       
Strengthening national systems/capacities through HACT

A total of 20 micro assessments of antional implementing partners have been conducted together with the Royal Audit Authority. The caapcity needs and financial management needs of implementing partners have been assessed and the UN is planning to support the strengthening of these areas in 2009.

       
Other

       
Gender Equality
UN support to incorporation of gender equality in national planning processes (such as National Development Strategies; PRSPs; SWAPs; Joint Assistance Strategies, etc.) Ensure all UN proejcts are gender mainstreamed.

Gender mainstreamed into projects.

UN Gender sub-group formed within the Governance thematic area primarily to provide a gender checklist on UN projects and have a common understanding among the UN staff on how to apply gender mainstreaming in UN operational activities.

Joint assessment of CEDAW implementation undertaken by UNCT and report submitted to pre-session of CEDAW committee;

UN Gender & education theme group ensured through regular follow-ups and advocacy to include key elements from the National Plan of Action on Gender into the draft Tenth Five-year plan of the Government.

$3,750.00

       
Capacity development for gender theme groups to support UNCT to respond to national priorities for gender equality Compile and analyze lessons learnt in gender mainstreaming and identify strategies to overcome challenges through gender review within Education sector.

Note: This activity has been postponed to 2009.

$2,000.00 $3,000.00

       
Other UN position paper on gender produced.

Joint analysis on Gender mainstreaming into Key Plans, Policies, Programmes and legislations by supporting incorporation of the NPAG into key sectoral plans through NCWC.

Joint programme on gender mainstreaming

A gender scorecard assessment of UNCT was conducted in December which indicates that while UNCT has performed well in the planning, programming and quality control and accountability of gender mainstreaming, it calls for further improvement in the areas of capacity development, monitoring and evaluation and budgeting. UNCT has had initial discussions on how to take this forward in 2009.

$2,000.00 $1,963.00

       
HIV/AIDS
Establishment of Joint UN Team on AIDS and implementation of joint programme of support on AIDS * Programme of support on AIDS enhanced with HIV AIDS agenda on UNCT meetings on quarterly basis; Health/HIV AIDS TG function as Joint Team on HIV/AIDS;

HIV/AIDS agenda discussed at UNCT meetings and workplan of Joint Team on HIV/AIDS discussed;

Staff trained on how to deal with sexual harrassment in the workplace as part of the UN Gender theme group activity;

$363.00 $2,000.00

       
UN support to the national response to AIDS through strengthening the Three Ones * Have an M&E system in place in line with the National Strategic Plan on HIV/AIDS

Completion of the National Planning Strategy on HIV/AIDS and develop evidence-based data for HIV/AIDS.

The National Strategic Plan on HIV/AIDS and M&E frame work was developed and lauched in Jnury 2009. The framework provides a basis for developing individual sectoral plans.

       
HIV/AIDS in the Workplace Support work of HIV Learning Facilitators.

Learning sessions organized for staff in line with KAP survey assessments.

An orientation session on HIV and AIDS in the Workplace was organized for all staff by the Joint UN Team on AIDS; since then, a regular system of informing staff on different ways to respond to HIV and AIDS has been established through the monthly E-newsletter.

       
Other

       
Human Rights
Application of Human Right Based Approach Raise awareness on the need for HRBAP through forums such as talks and other events.

Commemoration of 50th anniversary of Universal Declaration on Human Rights.

Promoted a positive understanding of human rights through a series of events commemorating the 60th anniversary of the Universal Declaration of Human Rights (UDHR). Discussion forums have thus far looked at national concepts like Gross National Happiness (GNH), Religion – Buddhism and how these compliment to Human Rights principles. The media has also been used to create awareness on the UDHR and its principles through supplements. This is being further accelerated through resource mobilization from the Dutch Embassy in New Delhi amounting to $60,000 fr 2009 related activities. Additional funding of $4000 was mobilised from UNDP Democratic Governance Group, Bureau for Development Policy to provide a short training/seminar on human rights to the winner of the open essay competition on GNH & Huram Rights.

$2,000.00 $985.00

       
Strengthening the capacity of UNCTs to support national human rights protection systems

       
Other

       
Coordination of Humanitarian/Natural Disaster Operations
Coordination of humanitarian operations Updated AHI Contingency Plan

AHI contingency plan updated to align to the Government Preparedness and Response Plan with the inclusion of scenarios.

       
Preparation of crisis prevention/natural disaster operations/plans Disaster Assessment conducted;

UN Disaster Assessment and Coordination mission by OCHA.

A Disaster Response Preparedness Mission by UNDAC in March-April and the recommendations thereafter resulted in strengthened governmental preparedness mechanisms. The Disaster Management Division has been upgraded to a Department and based on an interagency and inter-sectoral table top exercise, which had highest representatives from relevant ministries, elements of a draft National Contingency Plan has been gathered and a National Contingency Plan will be drafted shortly. The draft bill on disaster management will be tabled at the summer session of the Parliament in 2009.Cabinet Ministers have reiterated the strong commitment of the Government in disaster preparedness and response and emphasized the need to train grassroots level communities.

Focus was also on school disaster management plans and mock drills were conductedin selected pilot schools. More than 80% of the schools in Bhutan have as a result a disaster management plan in place now.

International Disaster Day was commemorated for the first time in Bhutan with the involvement of all schools across the country in a nation-wide essay competition. Exhibitions were held among schools which helped advocate the message on disaster preparedness.

       
Contingency Plan initiatives

An inter-agency Business Continuity Plan( representing all 6 resident agencies) as opposed to agency specific BCPs is in the final stages of preparation thus harnessing the capacities of the various agencies to ensure operational continuity in times of disasters in a more efficient, coordinated and effective manner.

       
Other

UNCT-Bhutan presented the UN AHI-preparedness activities in Bhutan, and the integration of staff safety plans in the overall UN security plan and the AHI-action in support to the Government in the cCPAP under UNDAF-outcome 5: Environment & disaster preparedness at the UNSIC regional workshop for the South East Asia and Pacific Region on Avian and Pandemic Influenza, Bangkok, where one UNCT member participated based on cost sharing basis with the UN agency concerned.

UNCT Bhutan benefitted from sharing of experiences on how intergovernmental processes are being informed by, and influencing, country level realities and how best to facilitate and coordinate (a) country level UN system work on AHI, (b) UN System partnerships at country level, and (c) Actions to increase financing of future work.

$943.00

       
Security
Security Management Team Upgradation of UN House premises security through installation of SRFs; Security risk assessment conducted &UN Security Plan updated; Warden system strengthened and staff trained on use of VHFs and other security related issues.

Effective security of UN staff in place.

Joint UN area-based warden system was revitalized with proper zonation maps followed by training of wardens; regular security briefings were conducted for all staff in light of some bomb explosions in some parts of the country and additional security guards were recruited for UN common premises ( UN House and UNICEF office).

       
UNCT Security Plan Updated UNCT Security Plan based on current situation

Security risk assessment conducted and implemented;

Security risk assessment was conducted which strengthened security of UN staff. Vists of UN security personnel to Bhutan was used to organize training sessions for staff including a fire drill.

       
Other

       
Common Services and Premises
Planned initiatives to increase cost-effectiveness of UN operations, incl. common administrative services and common arrangements in support of programme delivery (including Joint Office initiative) UN House construction started on schedule

Construction Contractor recruited in March and construction to start in April 2008

Construction of a new UN House has been delayed and till date the design has been completed and funding secured, but the implementation of the project is awaiting the HQ-level discussion on contract management. UNDP has withdrawn from taking the lead in the construction based on UNDP-board decision in 1997, and referred the project management to UNOPS, which has requested approx.30% of the building costs in project management costs. This cost increase is now the stumbling block in NY-level. Any delay in the UN House construction has a direct impact on UN coherence efficiency -for instance, unnecessary staff time loss on travel between offices.

       
Planned initiatives on common premises Synchronize LTAs; review current visa & road permits for International staff and implement SSA harmonization.

Enhance current operational harmonization efforts & initiate new ones based on value added.

Joint Long Term Agreements have been established for Travel services, Stationeries, Toner cartridges, Vehicle maintenance and spares, Vehicle tyres and Tubes, Conference and catering services. Common Service Contracts for Plumbing, Electrical, and security services have been established.

       
Other

       
Other (specify)
Other (specify) Governance:

Support capacity development of, and closely work with, the media and CSOs to promote meaningful people’s participation and broad-based development, as well as to enhance transparency, accountability and effectiveness of decision-making processes and mechanisms.

Pending the operationalization of the Civil Society Act, UNCT activities have focussed on creating a gerater understanding among policy makers and the public alike on the important role of CSOs in promoting rural development through the media.

$2,000.00 $700.00

       
Result Area 2: UN Advocacy and Resource Mobilization
Joint UNCT Advocacy and Communications
Development/implementation of the UNCT communications/advocacy strategy & plan

Planned commemoration of International days(IWD, UN Day,HR,WAD,)

The observance of international days ( UN day, International Women’s Day, World AIDS Day, International Disaster Day, International Human Rights Day) and public forums continued to help sensitize policy makers, stakeholders and the general public on key values and issues promoted by UN through targeted advocacy strategies.

The annual UN-Bhutan inter-school quiz with under Tsirang district provided a forum to advocate and educate students of six schools on UN and its work both globally and here in Bhutan.

$365.00 $10,000.00 $10,859.00

       
Other Production of UN newsletters.

Enhanced understanding of political situations in Bhutan through the National Assembly proceedings being translated and shared with all donors.

Ensure sharing of knowledge & good practices through e-network ( Solution Exchange Bhutan)

Bi-annual thematic UN newsletters, focusing on the main priority areas of UN system support in Bhutan have been introduced with the first two for 2008 on Education and Health produced and distributed to all relevant stakeholders. The newsletters provides an update on development trends and experiences in the country through information sharing and exchange of ebst practices, experienecs and lessons learnt from the field and support extended by development partners.

Daily reports on the proceedings of the first two sessions of the new Parliament prepared and shared with all development partners to keep up to date on major issues discussed at the sessions.

Based on cost-sharing by resident UN agencies and RC funds, Solution Exchange Bhutan was successfully continued providing development practitioners access to a wider range of experience and expertise available elsewhere through sharing of knowledge and experiences. The network growth is steady with a current membership of more than 750. Online discussions have covered a wide range of topics, such as Women in Politics, which resulted in the formation of women wings in the two parties running for the national elections; the role of Civil Society, which became the basis for a workshop organisaed by Danida and SNV, the stray dog problem, mechanisms for coping with Glacial Lake Outburst Floods; Methods for Integrating Planning, Implementation and Monitoring at local level and more. The discussions also led to face-to-face discussions on Corporate Social Responsibility in Bhutan; Social and Economic impact on farm road program on rural communities; Buddhism and environment, and Gross National Happiness as a means to measure development.

$14,000.00 $12,574.00 $2,000.00 $575.00 $11,000.00 $11,000.00

       
Joint UNCT Resource Mobilization Strategy
Development/implementation of RM strategy Enhance partnerships and support from global funding mechanisms such as the Global Environment Facility (GEF), Global Fund for AIDS, Tuberculosis and Malaria (GFATM), Global Alliance for Vaccines and Immunization (GAVI) and the Fast Track Initiative for Education in order to help address national needs and financial resource gaps to meet the MDGs.

Under the Fast Track Initiative, education sector appraisal report has been drafted with inputs from all local development partners. The report will be used for leveraging funds for the Ministry of Education.

Efforts are being made for a common understanding among donor agencies including GFATM supporting the Life Skills Education to integrate life skills education component in the schools either as a co-curricular activity or by integrating it into relevant subjects.

       
Other

       
Result Area 3: Non-Resident UN Agencies
Special measures to integrate non-resident UN agencies in UNCT processes
Supporting the Involvement of non-resident UN agencies in the national strategic planning processes/ UN programming Periodic/quarterly e-newsletter from UNRC on upcoming events prepared and shared with NRAs, cCPAP participating agencies.

Further strengthen continued collaboration with NRAs through effective flow of information.

cCPAP implementation has strengthened collaboration with non-resident agencies, with three joint AWPs with NRAs. NRAs are systematically informed and as appropriate involved in programming through their membership and particiaption in the UN theme groups; the monthly Enewsletter , primarily targetted at the NRAs provide an effective flow of information on UN programme areas and emerging needs of Government.

       
Other

       
Result Area 4: Coordination Capacity of the UNCT
Strengthening UNCT Coordination Capacity
RCO Staffing Ensure effective support to the small resident agencies &UN Theme Groups on cCPAP implementation

JPO recruited; salary costs for one full-time national staff & one part-time assistant.

Ensured effective functioning of the RC support unit with one national professional staff and one Assistant on part time basis, shared with the UNV unit.

$21,000.00 $17,540.00

       
Materials/Equipment Effective functioning of UNRC office.

Office stationaries for RC unit & production of 2009 UN calendar.

Produced 915 copies of the UN Bhutan calendar 2009 and used it as an advocacy tool to disseminate UN's core areas of support.

Ensured effective conduct of UNCT meetings, UNCT & Theme Group meetings, including donor coordination meetings. Stationaires for RC support unit and refreshments for such meetings ($1644).

$5,000.00 $3,927.00

       
Training of UN staff Organise regular meetings between UNCT and UN Theme Groups to effectively implement cCPAP.

Effective UNCT meetings for cCPAP implementation & donor coordination meetings.

UNCT Planning Retreat with cCPAP signatories.

UNCT planning retreat organized with the participation of non-resident agencies signatory to the cCPAP. It looked at a strategic direction for the next 3 years for UNCT Bhutan based on major issues facing the country and key developments in the UN. Reviewed specific achievements to implement the vision and carried out an environmental scanning exercise with input from various external sources on key issues facing Bhutan in next period with an external facilitator.

Alternative twin secretary to the Local Salary Survey Committee trained on conducting UN salary surveys in Bangkok thereby ensuring that UNDP HR office is equipped to lend its support to the LSSC as and when required.

UNRC assistant and SE-Bhutan Moderator trained on gender mainstreaming(cost sharing basis with SE-Bhutan).

$2,000.00 $7,422.00

       
Other

UNCT(UNDP,UNIFEM,UNFPA,WFP,WHO,FAO & RC funds) supported a series of advocacy and edutainment events pertaining to unity in diversity, media and democracy, womanhood and health related events as part of the 42 day event organized by the Citizens’ Initiative for Centenary and Coronation celebrations. The UN supported events brought together various cultural and ethnic composites and helped build a strength of nationhood; the womanhood event provided information on addressing violence against woman, including other women issues such as sexual abuse and teenage pregnancy; the media and democracy event brought together media professionals to discuss on mass media, its role in the new political scenario and the preparedness to play this important role.

Purchase of relevant books for the UN Resource Centre ($4460)

$8,460.00 $32,010.00

       

TOTAL $44,600.00 $44,920.00 $53,000.00 $48,495.00 $94,000.00 $108,106.00 $0.00 $0.00 $0.00 $0.00



   Joint Programmes

Joint Programmes
Title Theme Linkages to MDGs and UNDAF outcomes Duration (from/to) Fund management Modality Manag. agent Admin. agent National or local partners and donors Total budget Financial contribution
UN support to Quality Education Education UNDAF Outcome 3: By 2012, access to quality education for all, with gender equality and special focus on the hard-to-reach population improved. (MDGs 2,3)

2008 - 2008 Parallel
Ministry of Education; Ministry of Cultural and Home Affairs; Department of Youth and Sports

$3,947,668.00
UNFPARR$165,000.00
UNICEFOR$1,161,668.00
WFPWFP$2,610,000.00
UN support to gender equity and Equality Gender By 2012, increased access and utlization of quality health services with emphasis on reporductive health, maternal and child health and nutrition, HIV/AIDS, tuberculosis, malaria and other non-communicable diseases. (MDGs 4,5,6)

2008 - 2008 Parallel
RENEW - NGO for Respect, educate, Nurture and Empower Women.

$250,300.00
UNDPGTTF$16,500.00
UNICEFOR$49,400.00
UNFPARR$184,400.00
Child Protection and Women Empowerment Governance and democracy By 2012, institutional capacity and people's participation strengthened to esnure good governance. (MDGs 1,3,8)

2008 - 2008 Parallel
National Commission for Women and Children; Royal Bhutan Police, Dratshang Lhentshog; Judiciary, National Statistical Bureau.

$401,786.00
UNICEFRR & OR$254,786.00
UNDPGTTF$147,000.00
UNDPGTTF$147,000.00
Mainstreaming environment and environment education Environment By 2012, national capacity for environmental sustainability and disaster management strengthened.

2008 - 2008 Parallel
National Environment Commission; Royal Society for Protection of Nature.

$787,394.90
UNDPGEF; MP$509,736.90
UNEPUNEP$35,000.00
Planning and monitoring of poverty reduction Poverty reduction UNDAF Outcome 1: By 2012, opportunities for generation of income and employment incerased in targetted poor areas. (MDGs 1,8)

UNDAF Outcome 4: By 2012,institutional capacity and people's participation stregethened to ensure good governance. (MDGs 1,3,8)

2008 - 2008 Parallel
Gross National Happiness Commission; National Statistical Bureau; Centre for Bhutan Studies.

$861,502.00
UNDPRR$436,952.00
UNICEFRR$178,800.00
WFPRR$37,750.00
UNFPARR$170,000.00
SRCRR$2,000.00
Basic education/literacy, income and employment security for vulnerable people including women and children in Bhutan Food security By 2012, opportunities for generation of income and employment increased in targeted poor areas; By 2012, incerased access and utilization of quality health services with emphasis on reproductive health,maternal and child health and nutriion, HIV/AIDS, TB, malaria and other non communicable diseases. (MDGs 4,5,6)

2007 - 2010 Pass-through
UNDP Ministries of Education, Health, Economic Affairs, Information and Communication, Labour and Human Resources; Bhutan Development Finance Corporation; Youth Development Fund; RENEW;

$2,175,449.10
UNDPUN Trust Fund for Human Security$1,089,260.00
UNFPAUN Trust Fund for Human Security$125,190.00
UNICEFUN Trust Fund for Human Security$509,320.00
WFPUN Trust Fund for Human Security$430,140.00
Children and Youth Participation Children UNDAF outcome 1: By 2012, opportunities for generation of income and employment incerased in targetted poor areas. (MDGs 1,8) UNDAF Outcome 3: By 2012, access to quality education for all with gender equality and special focus on the hard-to-reach population improved. (MDGs 2,3)

2008 - 2008 Parallel
Youth Development Fund

$110,360.00
UNDPRR$2,000.00
UNDPOR$43,870.00
UNICEFOR$64,490.00
Formulation of policy framework for private sector development and promotion of targetted MSMEs for poverty reduction Poverty reduction UNDAF outcome 1: By 2012, opportunities for generation of income and employment increased in targetted poor areas. (MDGs 1,8) UNDAF Outcome5: By 2012, national capacity for environmental sustainability and disaster management strengthened. (MDG7)

2008 - 2008 Parallel
Ministry of Economic Affairs; Bhutan Development Finance Corporation.

$342,805.89
UNDPRR$144,186.53
UNDPOR$115,453.00
UNCTADUNCTAD$23,200.00
GEFGEF$59,966.36
UN support to Health Health By 2012, incerased access and utlization of quality ehalth services with emphasis on reproductive health, maternal and child health and nutrition, HIV/AIDS, TB, malaria and other non-communicable diseases. (MDGs 4,5,6)

2008 - 2008 Parallel
Department of Public Health; Department of Medical Services, Ministry of Health.

$1,235,128.00
UNAIDSOR$38,628.00
UNFPAUNFPA$555,500.00
UNICEFOR/RR$641,000.00



   Coordination Procedures and Practices

Coordination practices and procedures
CP Results Recommendations to DGO
Joint workplans under the UNDAF/common CPAP introduced. Intended purpose: Ensure better coordination and harmonisation of the UN support within a specific focus area and reducing the transaction costs of the government/IPs.

Transaction costs:There is no doubt that the transaction costs this first year have been higher for both the UN agencies and the implementing partners,and the accumulated achievements might not have been as high this year against individual support provided. This is due to teething problems on both sides; late signing of the joint workplans, difficulties in planning joint reviews etc. coupled with the Government's engagement in the first ever elections of the country followed by the centrnary and coronation events. A considerable challenge for delivering as one is the agency-specific Head Quarter reporting requirements, which conflict with the attempts to make joint work plans under a common CPAP. It would be useful if self-starter countries could provide one annual report rather than agency specific reports,and if the FACE forms requirements could be harmonised; and one IP with one single joint AWP only was to provide one FACE form to the UN. More coherent requirements, and more joint reporting to HQ, would promote a more coherent thematic, and effective, mindset.
Achievements:A positive aspect of doing joint AWPs and joint programmes has been the enhanced coordination of activities and the closer working relations between programme staff of the various agencies. Duplication has been avoided, and a more sector-wide understanding achieved. The coherent approach got fresh impetus at the joint (UN and IPs)thematic annual reviews.
Lessons learned:The challenge expressed by both UN agencies and in particular the implementing partners has however been that joint workplans, once signed, are split into agency specific fragments, adding up to the transaction costs. In fact, it can be argued that we have created more work for the implementing agencies, who have to fragment the workplan after signing, due to agency specific requirements such as individual FACE forms with agency specific requirements to e.g. itemized lists.



   2009 Workplan

2009 Workplan
KEY RESULTS AREA Expected Outputs Perf. Indicators Actual Outputs at Year End Funds required/spent at Year End Additional support needed from HQ or Regional Director's Team Target Date
SRC UNCCF UN Agencies Other
Req Spt Req Spt Req Spt Req Spt Q1 Q2 Q3 Q4
Coordination for Results (WORKPLAN09)
UNCT Contribution to the National Development Plan/Poverty Reduction Strategy/MD and MDGs plan UN support to formulation/implementation of relevant national strategies or plans e.g. JAS/NDP/PRSP Advocate and support the implementation of the MDG-based 10th five eyar plan of the Government;

Regular policy level discussions; UNDAF/cCPAP annual review meeting to review the alignment of 10th five year plan ( endorsed by Government in January 2009) tothe UNDAF/cCPAP.

$0.00 $0.00 $0.00 $0.00

UN plan to support the implementation of the Millennium Declaration, including scaling up MDG initiatives * All programmes in line with the MDG needs assessment and the MDG-based Five Year Plan of the Government.

Monitoring MDGs: National customization of MDG monitoring with international indicators and country-specific indicators. Generating standard and user-defined monitoring reports. Development of MDG advocacy materials and dissemination (particularly for advocacy at the sub national levels). Support to train officers on MDGs.

$0.00 $0.00 $0.00 $0.00

UN support to capacity development strategies Bhutan Info launched, and national data systems for MDG- and national priorities, using disaggregated data by gender and communities. national statistical action are planned and implemented.

Training of Trainers conducted, and familiarised with Bhutan Info use and Database Administration

$2,000.00 $2,000.00 $0.00 $0.00

UN assistance to national authorities for the preparation of the national report on the implementation of the Brussels Programme of Action of LDCs 4 * Assist the Government in the preparation and implementation of BPoA through capacity building efforts

$0.00 $0.00 $0.00 $0.00

Formulation/implementation of a transition plan or strategy 5

Other

Aid Coordination / Management / Paris Declaration Planned efforts to making use of national systems in the areas such as programme/project reporting, PRS/sectoral monitoring and evaluation systems, annual PRS/sectoral performance reviews, national procurement systems, etc Alignment to the Government's fiscal year and adoption of national progress monitoring system

All standard progress reports submitted in the government's SPR format, training conducted for UN staff and IPs in result oriented application of SPR, and 18 mths rolling AWPs to align to the nationaln fiscal year.

$4,000.00 $2,000.00 $0.00 $0.00

UN support to aid coordination/management Support to the government to strengthen sector coordination mechanisms to avoid duplication and to promote harmonised support to the partners.

1. Donor coordination meetings held, and potential for sector frameworks explored jointly by the government and donors through joint sector meetings and reviews 2. Aid Effectiveness/sector coordination workshop conducted for the Government 3. Distribute daily reports from the Parliament proceedings 4. Provide updates on policy development to UN staff and development partners in Bhutan.

$1,000.00 $9,000.00 $0.00 $2,050.00

Other Collaboration with (currently) non resident agencies enhanced through provision of space in the UN premises.

Space allocated for IFC and World Bank in the UN House.

$0.00 $0.00 $0.00 $0.00

Other

$0.00 $0.00 $0.00 $0.00

UNDAF/Common Programming Efforts to align UN programme cycle with national development cycle * UNDAF aligned to Government's five year development plan.

UNDAF revised jointly by UN and the Government and 18 mths rolling AWPs to align to the nationaln fiscal year.

$0.00 $0.00 $0.00 $0.00

Preparation of CCA/UNDAF

Implementation of UNDAF M&E framework * Simplified coherent results based M&E framework pertaining to the 5 UNDAF themes endorsed.

M&E framework endorsed and implemented, IPs and UN staff received necessary training.

$0.00 $0.00 $0.00 $0.00

UNDAF Annual Review/ UNDAF Evaluation Annual review of UNDAF/cCPAP.

Annual review conducted and UNDAF/cCPAP results framework and strategies aligned to Government's new development plan.

$8,000.00 $0.00 $0.00 $0.00

Other

Progress towards UNDAF outcomes (drawing from your UNDAF Annual Review) Results Based Progress review of UNDAF outcomes.

M&E framework endorsed and implemented, IPs and UN staff received necessary training, and progress report discussed and endorsed by teh UN/government Country Programme Board.

$0.00 $0.00 $0.00 $0.00

Joint Programmes6 Preparation/ implementation of new Joint Programmes * Enhanced effectiveness of UN system support through common programming process (cCPAP.

One joint UN AWP per IP, and IP report back to the UN system quarterly with one standardised progress report. One semi annual and annual meeting is held between UN and the IP.

$0.00 $0.00 $0.00 $0.00

M&E of Joint Programmes Enhance coordination and harmonisation and to reduce government's transaction costs

IP submit one joint progress report to the UN system quarterly, and one joint semi-annual and annual review meeting held between UN and the IP.

$0.00 $0.00 $0.00 $0.00

Other

HACT Plan for the roll-out/implementation 7 of HACT in the country * Operationalisation of uniform system of reporting procedures for all UN agencies through implementation of HACT and integration of progress and financial monitoring.

1. Micro assessment for new eligible IPs conducted, and 2. Two UN HACT focal points trained in HACT procedures, and conduct refresher training for UN staff and IPs on HACT procedures.

$2,000.00 $0.00 $0.00 $0.00

Strengthening national systems/capacities through HACT Support to Royal Audit Authorities to conduct training for internal auditors of UN IPs

Training conducted for IP internal auditors and finance personnel

$3,000.00 $0.00 $0.00 $0.00

Other

Gender Equality UN support to incorporation of gender equality in national planning processes (such as National Development Strategies; PRSPs; SWAPs; Joint Assistance Strategies, etc.) UN support to incorporate gender equality in national planning processes

Capacity built of interagency gender task force; Support the commemoration of International Women's Day

$4,000.00 $0.00 $0.00 $0.00

Capacity development for Gender theme groups to support UNCT to respond to national priorities for gender equality. Strengthen gender mainstreaming in joint programmes

Constitute interagency gender task force and strengthen its role in incorporating gender mainstreaming in the full programme cycle

$0.00 $0.00 $0.00 $0.00

Other Quality national reports on the implementation of the ratified international conventions and treaties

Dissemination and follow up on the CEDAW report and recommendation

$0.00 $0.00 $0.00 $0.00

HIV/AIDS Establishment of Joint UN Team on AIDS and implementation of joint programme of support on AIDS * Development and implentation of joint programme to strengthen capapcity for multi sectoral planning, coordination, management and monitoring of effective integrated HIV prevention, treatment and care strategies and plans

Initiate discussion on the joint programme of support on AIDS based on the operational plan/action plan of the National Strategic Plan with guidance from the UCC, UNAIDS, Kathmandu. HIV/AIDS information advocated to all and quality HIV/AIDS services accessible through capacity strengthening at all. National Operational Plan for implementation of National Strategic Plan on STI/HIV (including Pediatric HIV and PMTCT)levels developed. Data collected using recording & reporting forms on STIs and HIV/AIDS from all the 20 districts.

$500.00 $0.00 $0.00 $0.00

UN support to the national response to AIDS through strengthening the Three Ones * UN support to the national response to AIDS through strengthening the Three Ones

Support to World AIDS Day and organization of workshop on mainstreaming HIV/health issues for all UN programme staff (and key government counterparts)

$1,000.00 $1,500.00 $0.00 $0.00

HIV/AIDS in the Workplace * Increased knowledge and learning on HIV prevention among UN employees. Effective implementation of UN Cares. A sustainable and coordinated condom procurement and distribution in the workplace.

Learning sessions on HIV for UN staff organised. Condoms distibuted to various UN agencies. PEP Kit custodians identified and trained.

$1,000.00 $0.00 $0.00 $0.00

Other

Human Rights Application of Human Right Based Approach

Strengthening the capacity of UNCTs to support national human rights protection systems UNCT's capacity to enable programme staff in applying the HRB approach strengthened.

UNCT members participate in regional Human Rights seminars/trainings

$5,000.00 $0.00 $0.00 $0.00

Other Enhanced capacity of relevant stakeholders on how to integrate human rights principles in policy development and implementation, and support to the government to prepare the Universal Periodic Review report to OHCHR

Debate on ‘Dignity and justice for all of us’ held with high level representation and media; Seminars on the role of media in the democratic process and training of relevant stakeholders on Human Rights Instruments; capacity building of Members of Parliament and of the Parliament Committee on Human Rights in particular.

$0.00 $0.00 $0.00 $60,000.00

Common Services and Premises Planned initiatives to increase cost-effectiveness of UN operations, incl. common administrative services and common arrangements in support of programme delivery (including Joint Office initiative) Efficient engagement of qualified consultants through harmonized consultant roster. Efficient and effective services with standardized rates ensured through joint Long Term Agreements with vendors Efficient and Improved logistic management Reduced administrative burden through enhanced collaboration and coordination

Harmonization of Consultant roster fees/qualifications/evaluations); Harmonization of recruitment Common review of performance of suppliers and establish long term agreements; Common vehicle management for Airport;

Maintenance of Common service account

$2,000.00 $0.00 $0.00 $0.00

Planned initiatives on common premises

Other (specify)

Other (specify) Other (specify)

Coordination of Emergency Preparedness and Relief (WORKPLAN09)
Preparedness Coordination of emergency preparedness efforts of UNCT members and relevant humanitarian actors

Relief Coordination of humanitarian operations Training on rapid assessment tools for relevant UN and humanitarian actors

$2,000.00 $0.00 $0.00 $0.00

Establishment of Humanitarian Country Team

Development of a response plan UN Inter-agency contingency plan and AHI plan regularly updated, and staff awareness of role and responsibility.

UN Inter-agency contingency plan, AHI plan and Business Continuity Plan updated regularly, and staff trained on roles and responsibilities in case of emergency.

$1,000.00 $0.00 $0.00 $0.00

Other (specify)

Advocy International Disaster Reduction Day

$1,000.00 $0.00 $0.00 $0.00

Resource mobilization

UN Advocacy and Resource Mobilization (WORKPLAN09)
Joint UNCT Advocacy and Communications Development/implementation of the UNCT communications/advocacy strategy & plan Delivering as One and UN's support to achieve MDGs advocated and communicated through UN day commemoration, and UNCT participation in selected UN days; resident and non resident agencies aware of UN activities, strategies and events through internal monthly newsletters, and sector stakeholders enhanced understanding of UN's support and the development within a sector in general through bi-annual news letters; and UN-Bhutan interschool quiz continued to enhance public understanding of the role of the UN.

Internal and external newsletters distributed on time, UN Quiz organised, and core values and messages of the UN communicated at international days and other relevant events.

$1,100.00 $7,000.00 $0.00 $0.00

Other (specify) 1. Regular update of UNCT webpage. 2. Regular discussions on topics related to development discussed at Solution Exchange e-network

$4,650.00 $6,000.00 $0.00 $0.00

Joint UNCT Resource Mobilization Strategy Development/implementation of RM strategy

Other (specify)

Security Management (WORKPLAN09)
Security Duty station specific security risk assessment (SRA) for all locations in the country where UN staff are present

Implementation of mitigating measures as identified in SRA

Other Staff security enhanced through Safe and Secure Approaches to field environment training

SSAFE pilot training for 20 staff

$0.00 $0.00 $0.00 $0.00

Up to date security plan

Security Management Team Enhancing SMT's approach to identifying vulnerabilities and mitigation measures, and implementation of minimum operation security standards

Review and endorsement of security risk assessment report and MOSS

$0.00 $0.00 $0.00 $0.00

Implementation of security training for staff

Non-Resident UN Agencies (WORKPLAN09)
Special measures to integrate non-resident UN agencies in UNCT processes Supporting the Involvement of non-resident UN agencies in the national strategic planning processes/ UN programming Strengthen knowledge sharing and cooperation with NRA through monthly internal news letters and through providing support to NRA missions to the country by coordinating donor and UN agency meetings.

Ensure proper coordination of UN agencies through the services of RC unit and through enhanced performance of Theme Groups.

$0.00 $0.00 $0.00 $0.00

Other (specify)

Coordination Capacity of the UNCT (WORKPLAN09)
Strengthening UNCT Coordination Capacity RCO Staffing 1. Ensure proper coordination of UN agencies through the services of RC unit and through enhanced performance of Theme Groups, and 2. Capacity Building of RC unit through coordination training or exchange visit with other self-starters.

1. Necessary staff in place: (1) National coordination specialist (full time salary costs) and (2) a national programme assistant (full time salary cost). Additionally, capacity building of theme groups. 2. RC unit staff enhanced understanding of Delivering as One practices in other countries (in particular with a focus to understand how to move from joint planning to genuine joint implementation).

$9,300.00 $8,000.00 $0.00 $3,000.00

Materials/Equipment

Equipment and stationary for the RC unit and UN 'Delivering as One' items for promotion

$2,000.00 $3,000.00 $0.00 $0.00

Training of UN staff Introduction to the UN deliverings as One and awareness on sexual harassment, HIV policies etc. to new staff

Training organised for new staff

$500.00 $0.00 $0.00 $0.00

Other (specify) Change Management process initiated 1. Annual salary survey conducted in a professional manner, 2. UNCT, Theme Group Co-chair and other coordination meetings held regularly, 3. Transaction cost documented and manual explaining the work flows of the UN in Bhutan developed and disseminated. 4. UNCT's Change Management Framework taken forward

1. Training of 2 members of Local Salary Survey Commitee 2. UNCT meetings and retreat, donor meetings held regularly. 3. Document transaction cost and develop simple organisational manual explaining government structures, bodies roles and responsibilities. 4. Implementation of UNCT's Change Management Framework Change Management framework related to operations and programme developed;Capacity Building of RC unit through coordination training or exchange visit with other self-starters.

$10,000.00 $2,000.00 $0.00 $0.00


TOTAL $65,050.00 $40,500.00 $0.00 $65,050.00